HomeMy WebLinkAboutDocumentation_Regular_Tab 14_7/9/2020Agenda Item #14.
Regular Council
STAFF MEMO �
Meeting: Regular Council -Jul 09 2020
Staff Contact: Matthew Hammond, Utilities Department: Utilities
Director
Approve Work Authorization with Johnson -Davis, Inc. for Replacement of 3,300 linear feet of Water
Main on Beach Road
The Utilities Department has identified a need to replace a segment of water main on South Beach
Road. The existing 8" water main on the west side of South Beach Road is the sole means of
delivering potable water to Village utility customers on the island. This project will replace
approximately 3,300 linear feet of asbestos cement piping constructed in the 1960's. Portions of this
section of water main have become exposed over time creating a high risk of damage to the
outdated pipe which would result in the loss of water service to a large number of customers. The
proposed Beach Road Water Main Replacement capital project was identified in the approved Fiscal
Year 2019-2020 budget.
To ensure the best value, staff is recommending that the Village use the piggyback agreement with
Johnson -Davis, Inc. based on the Palm Beach County 2019 Pipeline Continuing Construction
Contract. This selection by Palm Beach County was completed through a competitive selection
process — 2019 Pipeline Continuing Construction Contract (Bid #WUD 19-040 — May 23, 2019). The
term of this agreement is set to expire on December 12, 2022.
Piggyback contracts are a form of intergovernmental cooperative purchasing in which an entity is
extended the pricing and terms of a competitively awarded contract by another federal, state or
municipal government. When used correctly, piggyback contracts can save Village time and
resources while leveraging spending through economies of scale. Utilities Staff reviewed several
piggyback options with multiple contractors and found the pricing and scope of the $17 million Palm
Beach County contract to be very competitive with a qualified local contractor.
The construction price for the proposed Beach Road Water Main Replacement Project, based on
the pricing in the Palm Beach County 2019 Pipeline Continuing Construction Contract, is
$419,181.43 which is approximately 7% below the Engineer's cost estimate ($450,000).
Note: The cost for the replacement of the segment of water main in front of the proposed Sea Glass
development will be funded by the developer of the project.
BUDGET INFORMATION:
BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT:
$2887000 $2887000 $4197181.43
Additional Budgetary Information: Funding Source(s):
Page 179 of 191
Agenda Item #14.
Note: A budget amendment will be processed at
a later date to accommodate the budgetary gap.
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Authorize work authorization and associated purchase requisition with Johnson -Davis, Inc. for
Replacement of 3,300 linear feet of Water Main on Beach Road.
ATTACHMENTS:'
Proposed Work Authorization No. 1 - Beach Road Water Main Replacement - Johnson-Davis.ada
Project Drawings & Specifications - Beach Rd WM.ada
Page 180 of 191
Agenda Item #14.
PROJECT WORK AUTHORIZATION NO. 1 WITH JOHNSON-DAVIS FOR PIPELINE
CONSTRUCTION PROJECTS
THIS PROJECT WORK AUTHORIZATION NO. 1 is entered into and effective this
day of by and between the VILLAGE OF TEQUESTA, a Florida municipal
corporation with offices located at 345 Tequesta Drive, Tequesta, Florida 33469-0273, organized
and existing in accordance with the laws of the State of Florida, hereinafter the "Village"; and
JOHNSON-DAVIS, INC., a Florida corporation with offices located at 604 Hillbrath Drive,
Lantana, Florida 33462, hereinafter the "Contractor" and collectively with the Village, the
"Parties".
1.0 Authorization
This Project Work Authorization is issued pursuant to the Agreement for Pipeline Continuing
Construction services between the Village and the Contractor, dated June 11, 2020, hereinafter the
"Agreement". If there are any conflicts between the terms and conditions of this Project Work
Authorization and the Agreement, the terms and conditions of the Agreement shall prevail.
2.0 Project Description:
The Utilities Department has identified a need to replace approximately 3,300 linear feet of
asbestos cement water main on South Beach Road.
3.0 Scope of Services
Under this Project Work Authorization, the Contractor will provide the construction services to
the Village as detailed in the Drawings and Technical Specifications prepared by Kimley-Horn &
Associates incorporated herein as Exhibit "A".
4.0 Schedule
The services to be provided under this Project Work Authorization shall be Substantially Complete
within one hundred and fifty (150) calendar days and Finally Complete within one hundred and
eighty (180) calendar days from the Village's issuance of a Notice to Proceed.
5.0 Liquidated Damages
Contractor shall pay the Village $250 for each day that expires after the time (as duly adjusted
pursuant to the Agreement) specified in the Schedule above for Substantial Completion or Final
Completion until the Work is substantially complete or finally complete respectively.
6.0 Compensation
In consideration for the above Scope of Services and within the Agreement, pricing shall be
pursuant to the Agreement. In consideration for the above Scope of Services and pursuant to
Exhibit "B", the Village shall pay the Contractor a total amount not to exceed four hundred
Page 181 of 191
Agenda Item #14.
nineteen thousand, one hundred eighty-one dollars and forty-three cents ($419,181.43).
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and
year first above written.
WITNESSES: JOHNSON-DAVIS, INC.
ATTEST:
Lori McWilliams, MMC
Village Clerk
By: Robert A Hopler, Vice President
(Corporate Seal)
VILLAGE OF TEQUESTA
By: Abigail Brennan, Mayor
(Seal)
Page 182 of 191
Agenda Item #14.
Project Drawings and Specifications are
available through the Utilities
Department upon request.
Page 183 of 191