HomeMy WebLinkAboutDocumentation_Regular_Tab 21_8/13/2020Agenda Item #21 0
Regular Council
STAFF MEMO �
Meeting: Regular Council -Aug 13 2020
Staff Contact: Matthew Hammond, Utilities Department: Utilities
Director
Approve Work Authorization KH-U20.01 b —Beach Road Water Main Replacement —Professional
Engineering Services — Kimley-Horn
The Utilities Department has identified a need to replace a segment of water main on South Beach
Road. The existing 8" water main on the west side of South Beach Road is the sole means of
delivering potable water to Village utility customers on the island. This project will replace
approximately 3,300 linear feet of asbestos cement piping constructed in the 1960's. Portions of this
section of water main have become exposed over time creating a high risk of damage to the
outdated pipe which would result in the loss of water service to a large number of customers. The
proposed Beach Road Water Main Replacement capital project was identified in the approved Fiscal
Year 2019-2020 budget.
Village Council approved Work Authorization KH-U20.01a with Kimley-Horn at the November 14,
2019 Regular Council Meeting for design, permitting and bidding services for the Beach Road Water
Main Replacement project. This work by Kimley-Horn has been successfully completed and the
construction of the project was awarded to Johnson -Davis, Inc. at the July 9, 2020 Regular Council
Meeting. A subsequent work authorization for professional engineering services is required for the
construction -phase of the project.
Work Authorization KH-U20.01 b, in the amount of $17,900, is for the construction -phase services
required to complete the project including construction observation, contract administration and
permit certification and closeout.
Note: The developers for the Sea Glass development are contributing $70,046-21 to the project cost
for the replacement of the segment of water main in front of the proposed Sea Glass development.
• • • - • - •
Authorize Work Authorization KH-U20.01 b with Kimley-Horn & Associates for construction -phase
services for the Beach Road Water Main Replacement Project
Work Authorization KH-U20.01 b - Kimley Horn.ada
Project Information Sheet - Beach Road Water Main.ada
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Agenda Item #21 0
VILLAGE OF TEQUESTA
ENGINEERING SERVICES WORK AUTHORIZATION KH-U20.01b
BEACH ROAD (A 1 A) WA TER MAIN REPLACEMENT
CONSTRUCTION PHASE SERVICES
This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth
herein and is issued pursuant to The Professional Engineering Services Agreement, between the
Village of Tequesta ("Client" or "Village") and Kimley-Horn and Associates, Inc. ("Kimley-Horn" or
"Consultant"), dated May 12, 2016 ("Agreement"). All terms and conditions of said Agreement are
hereby incorporated and made part of this Work Authorization.
PROJECT UNDERSTANDING
The Village has identified a need to replace approximately 3,300 linear feet of existing 8-inch
cement asbestos water main along Beach Road (Al A) that over the years has experienced leaks
and exposure during low tide events due to its current location. The portion being replaced is
generally described from 50 feet north of the northerly property line of the Cliveden
Condo/Loxahatchee River Lift Station No. 66 to 50 feet north of the southerly property line of the
Sea Watch Condo. The proposed main will generally run along the west side of Beach Road
(between the edge of pavement and the existing wooden rail fence) and will be replaced with a
new 10-inch water main. Note that the proposed condo development along Beach Road known
as Sea Glass, is required as a part of their Development Order to replace the existing water main
in front of their development. The Consultant has already coordinated with the Village and Sea
Glass' consultant for the completion of this design and permitting. The Village has requested the
Consultant to provide construction phase services for certification for these improvements as
outlined below.
SCOPE
Kimley-Horn will perform the following services:
1. Attend a pre -construction meeting prior to commencement of the work.
2. Review shop drawings and pay applications submitted by the Contractor and provide the
Village with recommendations for approval.
3. Visit the job site up to 24 times (an average of two (2) times per week during a 12-week
construction duration). These visits are not intended to be exhaustive but will be limited to
spot checking, selective measurement and similar methods of general observation of the
work based on the Consultant's use of professional judgement. Based on information
obtained, the Consultant will determine if the Contractor's work is generally in accordance
with the Contract Documents. The Consultant shall provide weekly updates to the Village
on observations made in the field and prepare a field report following each site visit.
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Agenda Item #21 0
4. Observe tests of the Contractor's work as required to provide certification of the project to
the Palm Beach County Health Department (PBCHD) and Palm Beach County Roadway
Department (PBC Roadway). These tests to be observed may include, but not be limited
to,
a. Mill and Overlay Activities
b. Pressure Tests
c. Connection of Proposed Water Mains to Existing Water Mains
d. Installation of Gate Valve south of the Project Limits
5. Review test data provided by the Contractor associated with approvals required from
PBCHD and PBC Roadway. The data to be reviewed may include, but not be limited to,
a. Density Tests
b. Bacteriological Sample Results
6. Review and comment on record drawings submitted by the Contractor. Comments will be
provided directly to the Village. All final record drawings will be compiled and provided to
the Village.
7. Prepare one (1) water main certification application of the project to PBCHD upon receipt
of satisfactory testing results and demonstration of a properly operating system by the
Contractor.
8. Prepare a letter of certification of completion to PBC Roadway to closeout the permit upon
construction completion.
9. Attend one (1) substantial completion walk-through and one (1) final completion walk-
through. Any items observed for the Contractor during these visits will be provided directly
to the Contractor with a copy sent to the Village.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be considered additional services
and can be performed at our current hourly rates as requested by the Village in writing. Additional
services could consist of;
1. Production of Maintenance of Traffic Plans
2. S u rvey
3. Geotechnical Services
ASSUMPTIONS
• The Consultant will not be responsible for completion and distribution of meeting minutes
for the pre -construction meeting.
• The Consultant will provide Contractor with CAD files for completion of record drawings.
• The Village shall pay any permit certification fees directly to the respective regulatory
agency.
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Agenda Item #21 0
• The Consultant will have access to site observations/notes made by the Village if required
for permit clearances.
SCHEDULE
Kimley-Horn will begin work upon receiving notice to proceed from the Village. This work will be
performed concurrently with the Village's and the Village's selected Contractor's schedule.
COMPENSATION
Kimley-Horn will perform the services described in the Scope of Services (items 1 thru 8 above)
on an hourly basis with a not to exceed amount of Seventeen Thousand Nine Hundred Dollars
($17,900) in accordance with the hourly rates established in the Professional Engineering
Services Agreement between the Village and Kimley-Horn.
Accepted by:
Village of Tequesta
Abby Brennan, Mayor
Date:
3
Kimley-Horn and Associates, Inc.
Michael F. Schwartz, P.E., Sr. Vice
President
Date:
Page 375 of 451
Agenda Item #21 0
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CAPITAL IMPROVEMENT PROJECT DETAIL
PROJECT
Project Name: Beach Road Water Main Replacement Project Manager: M Hammi
Department: Utilities Original Plan Date: FY20
Location: Distribution System
The Village serves potable water to customers within the Village Utility Service Area
on the southern end of Jupiter Island. The existing 8" and 10" water main on the west0
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side of Beach Road is the sole source of delivering potable water to utility customers
on island. This project will replace two segments, totaling approximately 3,300 feet of
asbestos cement piping that were constructed in the 1960's. Portions of this water
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main segment have become exposed over time creating a high risk of damage to this
WATER MAIN TO BE
outdated pipe. Note: The developers for the Sea Glass project have agreed to
REPLACED
contribute $70,046 for the construction of 175 feet of water main in front of their
property.
_
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PROJECT
EXPENDITURES
FUNDING
SOURCES:
PROJECT COSTS:
FY20
FY21
FY22
FY23 FY24
FY25
Land/Easement Acquisition
Engineering & Planning
737500
Construction
4207000
Equipment
TOTAL PROJECT COSTS
4937500
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-
- -
SOURCES OF FUNDS:
FY20
FY21
FY22
FY23 FY24
FY25
General Fund - Dept Name (001)
Water Enterprise Fund (401)
4237454
Stormwater Enterprise Fund (403)
Contribution from Developer
707046
TOTAL PROJECT REVENUE
493,500
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Note: A reduction in repair and maintenance costs is anticipated as a result of this project.
OPERATIONAL IMPACT
FY20
FY21
FY22
FY23
FY24
FY25
Additional Revenues/Savings
Charges for Services
Other Revenues
Less Additional Expenditures
New Personnel
Maintenance and Other Operating
Contracts & Leases