HomeMy WebLinkAboutDocumentation_Regular_Tab 24_8/13/2020Agenda Item #24.
Regular Council
STAFF MEMO �
Meeting: Regular Council -Aug 13 2020
Staff Contact: Matthew Hammond, Utilities Department: Utilities
Director
Approve Contract Award - Pinetree Drive and Tequesta Bridge Drainage Improvements —Ferreira
Construction
The Utilities Department has a need to implement stormwater improvements at the intersection of
Pinetree Drive and Tequesta Drive to address localized ponding in the roadway due to insufficient
drainage infrastructure and a short roadway turning radius. The improvements include the installation
of a new stormwater inlet and curb and gutter to provide positive drainage on the northwest corner of
the intersection, widening the existing northwest turning radius, and replacing the driveway apron to
the Carriage House to eliminate ponding on the northeast corner of the intersection. In addition, the
project includes restoration of the bridge embankment on the northeast side of the Tequesta Bridge.
To ensure the lowest possible price for these projects, the Village issued an Invitation to Bid (ITB) on
July 3, 2020, for Pinetree Drive and Tequesta Bridge Drainage Improvements. This process was
completed by the Village through a competitive selection process — Pinetree Drive and Tequesta
Bridge Drainage Improvements - ITB No. UTIL 01-20. As a result of the Village's ITB, the following
seven (7) bid proposals were received:
Vendor
Total Bid
AI mazan Construction
$1547264.00
CWR Contracting
$3357575.00
Ferreira Construction
$1207771.00
Heavy Civil, Inc.
$2257535-00
Hinterland Group
$1377250-00
Johnson -Davis Inc.
$1997500.00
South Florida Building
$1717336.30
Note: Village staff reviewed the bids received and found that two (2) of the bids contained
multiplication irregularities (Almazan Construction and Ferreira Construction). These errors were
corrected in favor of the unit prices that were submitted with the bid documents (in accordance with
Section 00100, Article 16 of the bid documents). The corrected bid values are presented in the table
above.
After review of the seven (7) bids received, the Utilities Director, Village Attorney and the Village's
contracted engineer, Mock -Roos, determined that Ferreira Construction provided the lowest,
responsible and responsive bid. As a result, staff is requesting the Council to approve the contract
award to Ferreira Construction in the amount of $125,771.00 (including a $5,000 allowance for
unforeseen conditions).
Page 394 of 451
Agenda Item #24.
If approved, the Village would accept Ferreira Construction's pricing including all terms, conditions
and pricing as submitted within their ITB proposal. Further, the proposed bid amount submitted by
Ferreira Construction ($120,771.00) is below the Engineer's cost estimate ($160,000) by
approximately 25%.
If approved, it is estimated that the proposed Pinetree Drive and Tequesta Bridge Drainage
Improvements project is expected to be completed by January 2021.
BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT:
$250)000 ($116,51 0) $1251771.00
Additional Budgetary Information: Funding Source(s):
Note: A budget amendment is presented on this 403-411-546.308
agenda to fund previously approved emergency
stormwater repairs funded out of this account.
Approved contract award with Ferreira Construction for Pinetree Drive and Tequesta Bridge Drainage
Improvements.
Bid Tabulation ITB UTIL 01-20
Recommendation of Award - ITB #UTI L 01-20.ada
Bid Proposal - Ferreira Construction. ada
Invitation to Bid - ITB #UTIL 01-20.ada
Front End Documents - ITB #UTIL 01-20.ada
Technical Specifications - ITB #UTIL 01-20.ada
Bid Drawings - ITB #UTIL 01-20.ada
Addendum No. 1.ada
Addendum No. 2.ada
Addendum No. 3.ada
Page 395 of 451
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Agenda Item #24.
mocl4cne X 00S
ENGINEERS •SURVEYORS •PLANNERS
August 3, 2020
Mr. Matthew Hammond
Utilities Director
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469-0273
Ref. No.: B9033.00
Subj ect: Village of Tequesta - Pinetree Drive Drainage Improvements and Tequesta Drive Bridge
Supplemental Revetment - ITB #UTIL 01-20, BID REVIEW
Dear Matthew:
The Village received (4) four bids on July 30, 2020 for the construction of the subject project.
The Bids ranged from $120,770.50 to $335,575.00. Enclosed is the bid tabulation summary for review
and comparison of the bids. The apparent low bid was received from Ferreira Construction Southern
Division Co., Inc. in the amount of $120,770.00. This bid was below the Engineer's Opinion of Probable
Construction Cost of $160,000.
Ferreira Construction Southern Division Co., Inc. has not completed any past projects with
Mock•Roos or the Village, therefore, we reviewed the bid and called the professional references listed
with the bid. We were able to reach three of the four references listed which all indicated that the
Contractor had completed their individual projects successfully in a timely manner. The quality of the
work on the projects was acceptable and met the client's expectations. All references contacted would
consider the Contractor for future projects and would recommend them to others. Based on the above
findings, we recommend the award of this contract to Ferreira Construction Southern Division Co., Inc.
In addition to the bid tabulation enclosed is a copy of the low bidder's bid submittal. If you have
any questions or comments regarding this recommendation or the project, please contact me at 683-3113
extension 275. I would be happy to meet with you to discuss this recommendation further.
Enclosure
Copies: Garry Gruber
Sincerely,
MOCK, ROOS & ASSOCIATES, INC
John Cairnes, P.E.
Senior Project Manager
Mock, Roos & Associates, Inc.
5720 Corporate Way, West Palm Beach, Florida 33407-2066, (561) 683-3113, fax 478-7248 Page 397 of 451
Agenda Item #24.
Bold proposal from Ferreira Construction
is available upon request from the
Utilities Department
Page 398 of 451
Agenda Item #24.
NOTICE OF SOLICITATION
ITI3 # UTIL 01-20
Pinetree Drive and Tequesta Bridge Drainage Improvements
ITB SUBMISSION DATE: JULY 30. 2020 AT 2:00 P.M.
The Village of Tequesta is seeking Bids from qualified contractors to provide the Village with construction services for
drainage, watermain, and roadway improvements at the intersection of Pinetree Drive and Tequesta Drive and drainage
improvements at the northeast portion of Tequesta Bridge, in accordance with the terms, conditions, and specifications
contained in this Invitation to Bid.
Invitation to Bid documents are available beginning July 3, 2020. The Village of Tequesta utilizes electronic online
services for notification and distribution of its Solicitation documents. The Village's Solicitation information can be
obtained from: (a) Demandstar website — www.Demandstar.com; (b) Purchasing webpage on the Village of Tequesta
— www.teguesta.org.
Sealed Bid packages must be clearly marked "INVITATION TO BID NO. UTIL 01-20, PI N ETREE DRIVE AND TEQU ESTA
BRIDGE DRAINAGE IMPROVEMENTS" and delivered to the Village of Tequesta Village Clerk's Office, 345 Tequesta
Drive, Tequesta, Florida 33469. The deadline for submission of Bids is July 30, 2020 at 2:00 PM local time. At that time, the
Bids will be publicly opened. Late Bids will not be accepted and will be returned to the sender unopened.
The Village will hold a non -mandatory Pre -Bid Conference for this solicitation. The Pre -Bid Conference will be held at July
147 2020 at 2:00 PM in the Village Council Chambers at 345 Tequesta Drive, Tequesta, Florida 33469.
Any questions regarding the specifications and Solicitation process must be submitted in writing to the Village Clerk at
Imcwilliams(aD-tequesta.org, Questions and requests for clarification and additional information must be received prior to
the Deadline for Submission of Questions on July 24, 2020 at 5:00 PM.
The Village of Tequesta is exempt from Federal and State Taxes for tangible personal property tax.
The Village of Tequesta reserves the right to accept or reject any or all Proposals, in whole or in part, with or without cause,
to waive any irregularities and/or technicalities, and to award the contract on such coverage and terms it deems will best
serve the interests of the Village.
ADA ACCESSIBILITY NOTICE: The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's
policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the
Contractor's [agreement/bid documents and specifications] are accessible to individuals with disabilities. To comply with
the ADA, the Contractor shall provide a written statement indicating that all [agreement/bid documents and specifications],
from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that
ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility
Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AX), published by the World Wide Web Consortium CWK"), Web
Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/.
The Village of Tequesta is exempt from Federal and State Taxes for tangible personal property tax. The Village of Tequesta
reserves the right to accept or reject any or all Proposals, in whole or in part, with or without cause, to waive any irregularities
and/or technicalities, and to award the contract on such coverage and terms it deems will best serve the interests of the
Village.
Page 399 of 451
Agenda Item #24.
Front -End Documents are available
upon request from the Utilities
Department
Page 400 of 451
Agenda Item #24.
Technical Specifications are available
upon request from the Utilities
Department
Page 401 of 451
Agenda Item #24.
Bid Drawings are available upon
request from the Utilities Department
Page 402 of 451
Agenda Item #24.
V*111age
345 Tequesta Drive
Tequesta,, FL 33469
9
� 1
9
561-7 68-0700
www.tequesto.org
Pinetree Drive and Tequesta Bridge Drainage Improvements
ITB # UTI L 01-20
Addendum No. 1
July 13, 2020
ITB DUE: 2:00 PM, Local Time, July 30, 2020
TO ALL VENDORS PROVIDING QUOTES FOR THIS ITB:
The changes, additions, substitutions, and/or deletions contained in Addendum No. 1 are hereby
made a part of the Invitation to Bid Documents for the Pinetree Drive and Tequesta Bridge
Drainage Improvements solicitation, fully and completely as if the same were fully set forth
herein.
1. NOTICE OF SOLICITATION
DELETE: Fourth paragraph
REPLACE WITH: "The Village will hold a non -mandatory Pre -Bid Conference for this
solicitation. The Pre -Bid Conference will be held remotely on July 14, 2020 at 2:00 PM
using the following login information:
Join Zoom Meeting
https://us02web.zoom.us/i/85694889738?pwd=TG45MWtXaGIxZ3ZIZ1FpUGM1QINzZzO
9
Meeting ID: 856 9488 9738
Password: 932370
One tap mobile
+13017158592„85694889738# US (Germantown)
+131262667991$.,85694889738# US (Chicago)
Vice -Mayor Kyle Stone Mayor Abby Brennan Council Member Laurie Brandon
Council Member Frank D'Ambra Council Member Bruce Prince
Village Manager Jeremy Allen
Page 403 of 451
Agenda Item #24.
Dial by your location
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 9128 US (San Jose)
Meeting ID: 856 9488 9738
Find your local number: https://us02web.zoom.us/u/kddzE6g7A"
2. SECTION 00300 — BID FORM
ADD: Add Village Clerk's Office ADA Compliancy Statement included as Attachment 1
ATTACHMENTS
ATTACHMENT 1 Village Clerk's Office ADA Compliancy Statement
END OF ADDENDUM
Page 404 of 451
Agenda Item #24.
TTACHMENT
Village Clerk's Office ADA Compliancy Statement
Page 405 of 451
Agenda Item #24.
REQUEST FOR PROPOSAL UTIL 01-20
RFP EXHIBIT " "
Village Clerk's Office ADA Compliancy Statement
The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at the
Web Content Accessibility Guidelines page.
Required Confirmation:
I, have read the above compliancy statement and confirm the
agreement, bid documents and specifications, including files, images, graphics, text, audio, video,
and multimedia, contained within this bid packet are accessible to individuals with disabilities
and conforms to the Level AA Success Criteria and Conformance Requirements of the Web
Content Accessibility Guidelines 2.0.
Representative Signature
Date:
Page 406 of 451
Agenda Item #24.
Village
345 Tequesta Drive
Tequesta,, FL 33469
of Tequesta
561-7 68-0700
www.tequesto.org
Pinetree Drive and Tequesta Bridge Drainage Improvements
ITB # UTI L 01-20
Addendum No. 2
July 17, 2020
ITB DUE: 2:00 PM, Local Time, July 30, 2020
TO ALL VENDORS PROVIDING QUOTES FOR THIS ITB:
The changes, additions, substitutions, and/or deletions contained in Addendum No. 2 are hereby
made a part of the Invitation to Bid Documents for the Pinetree Drive and Tequesta Bridge
Drainage Improvements solicitation, fully and completely as if the same were fully set forth
herein.
1. SHEET C1-3
Delete in its entirety
Replace with: Revised Sheet C1-3 — Signing and Striping included as Attachment 3
ATTACHMENTS
ATTACHMENT 1 Responses to Bidders Questions
ATTACHMENT 2 Pre -bid Meeting Minutes
ATTACHMENT 3 Revised Sheet C1-3 — Signing and Striping
END OF ADDENDUM
Vice -Mayor Kyle Stone Mayor Abby Brennan
Council Member Frank D'Ambra
Council Member Laurie Brandon
Council Member Bruce Prince
Village Manager Jeremy Allen
Page 407 of 451
Agenda Item #24.
TTACHMENT
RESPONSES TO BIDDER QUESTIONS
Page 408 of 451
Agenda Item #24.
RESPONSES TO BIDDER QUESTIONS
Question 1: When is the last day to submit questions?
Response 1: Pre -bid questions must be submitted to the Village Clerk by July 24, 2020 at
5:00.
Question 2: What is the Engineers Opinion of Probable Construction Cost?
Response 2: $160,000.
Page 409 of 451
Agenda Item #24.
TTACHMENT
PRE -BID MEETING MINUTES
Page 410 of 451
Agenda Item #24.
PRE -BID MEETING MINUTES
A non -mandatory pre -bid meeting was held via Zoom (Video Conferencing) on July 14, 2020 at
2:00 p.m. for the Pinetree Drive and Tequesta Bridge Drainage Improvements, ITB No. UTIL 01-
20 project. The following is a summary of the agenda and items discussed during the pre -bid
meeting.
1. Introduction — The following attendees — email address, were identified:
• Matthew Hammond - mhammond@tequesta.org
• John Cairnes - john.cairnes@mockroos.com
• Jesus Garza Jr - jgarzajr@almazanconstruction.com
• Job Ireland - jireland@ferreiraconstruction.com
• Buck Flowers - rflowers@cwrcontracting.com
• Ron (DS Eakins) -(Audio not available)
2. Schedule
• Bid Advertisement: Friday, July 3, 2020
• Non -Mandatory Pre -Bid Meeting: Tuesday, July 14, 2020, 2:00 p.m.
• Site Access Available to Contractors: Open access
• All inquiries, clarifications and/or corrections due: Friday, July 24, 2020, 5:00 p.m.
• Deadline for response submittal to the Village: Thursday, July 30, 2020 2:00 p.m.
• Anticipated Notice of Intent to Award: August 2020
3. Point of Contact for Questions
• Submit all questions in writing via email to Lori McWilliams,
Imcwilliams@tequesta.org
4. Project Background
• The project is located in the Village of Tequesta at the intersection of Tequesta Drive
and Pinetree Drive and at the north east corner of the Tequesta Bridge as shown on
the drawings.
• There is localized ponding at the intersection of Pinetree Drive and Tequesta Drive.
At this location the project generally includes demolition, saw cutting and removal
of existing asphalt, base and sidewalk for the installation of new curb, sidewalk, a
drainage inlet, pipe, connection to existing storm structure, roadway widening, base
installation, paving, and striping. The existing 8" AC watermain located within the
project limits will also be abandoned in place and a new 8" DIP WM will be installed
and connected to the existing AC watermain.
• There is existing bank erosion at the north east corner of the Tequesta Bridge. The
project generally includes maintenance of the existing revetment by supplementing
it with additional revetment, bedding stone and filter fabric.
Page 411 of 451
Agenda Item #24.
5. Scope of Work
• Village of Tequesta (Owner) is soliciting bids from responsible and experienced
contractors for drainage and roadway improvements at the intersection of Pinetree
Drive and Tequesta Drive and drainage improvements at the northeast portion of
Tequesta Bridge. The work is shown in the construction drawings titled "PINETREE
DRIVE AND TEQUESTA BRIDGE DRAINAGE IMPROVEMENTS", Mock•Roos Dwg No.
40-42-25-13, dated January 2020
• The project components generally include mobilization, general conditions, bonds,
insurance, layout, survey, record drawings, preconstruction video recording, permit
compliance, maintenance of traffic and pedestrian access around the sites, testing,
clearing, pavement and base installation, curb installation, signage, grading, rock rip
rap installation, FPL and utility coordination, landscaping, trees, bushes, and sod
restoration
• The Contractor shall furnish all labor, materials, tools, equipment, dewatering,
permitting, inspection, water, light, power, transportation, superintendence,
temporary construction of every nature, temporary sequencing of equipment,
offsite staging, and all other services and facilities of every nature whatsoever
necessary to demolish/remove, clear, modify, construct, complete, deliver, start-up,
test, and place in operation the subject project as described in the technical
specifications and drawings provided. The Contractor will be required to completely
restore all disturbed areas as a result of the construction work
6. Special Requirements
• Instructions to Bidders - Paragraph 32 Florida Public Records Act and Contractor
Content Ownership — Submittal shall comply to ADA requirements
• Agreement — Paragraph 9.20 ADA Accessibility — Contract shall comply with ADA
requirements
• Access to the Carriage House Condo shall be provided at all times. A temporary drive
may be constructed at the west end of the southern parking lot to connect the
parking lot to Pinetree Drive during construction. The existing guy wire shall be
protected
• Tequesta Drive lane closures will be allowed Monday through Friday 8:00 am to 4:30
p.m. with appropriate MOT and flaggers in place
7. Contract Time
• Anticipated Notice to Proceed: TBD
• Substantial completion by: 90 days
• Final Payment by: 120 days
• Liquidated Damages: $1,000/day after substantial completion and $1,000/day after
final completion
Page 412 of 451
Agenda Item #24.
ATTACHMENT 3
REVISED SHEET C1-3 - SIGNING AND STRIPING
Page 413 of 451
No Text
Agenda Item #24.
V*111age
345 Tequesta Drive
Tequesta,, FL 33469
9
� 1
9
561-7 68-0700
www.tequesto.org
Pinetree Drive and Tequesta Bridge Drainage Improvements
ITB # UTI L 01-20
Addendum No. 3
July 27, 2020
ITB DUE: 2:00 PM, Local Time, July 30, 2020
TO ALL VENDORS PROVIDING QUOTES FOR THIS ITB:
The changes, additions, substitutions, and/or deletions contained in Addendum No. 3 are hereby
made a part of the Invitation to Bid Documents for the Pinetree Drive and Tequesta Bridge
Drainage Improvements solicitation, fully and completely as if the same were fully set forth
herein.
Due to the COVID-19 pandemic the bid opening will be held via a public Zoom meeting at the
advertised date and time. The login information to access the virtual bid opening is:
Join Zoom Meeting
https://us02web.zoom.us/I/85634214728?pwd=ODYxYU9HaUxTGZrb2FzVnBWaU9JQT09
Meeting ID: 856 34214728
Passcode: 584757
One tap mobile
+13126266799„85634214728# US (Chicago)
+16465588656„85634214728# US (New York)
Dial by your location
+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
+1 301 715 8592 US (Germantown)
+1 346 248 7799 US (Houston)
+1 669 900 9128 US (San Jose)
Vice -Mayor Kyle Stone Mayor Abby Brennan Council Member Laurie Brandon
Council Member Frank D'Ambra Council Member Bruce Prince
Village Manager Jeremy Allen
Page 415 of 451
Agenda Item #24.
+1 253 215 8782 US (Tacoma)
Meeting ID: 856 34214728
Find your local number: https://us02web.zoom.us/u/kbE3eMtm5c
Sealed bid packages are to be delivered to the Village Clerk's Office or Utilities Customer
Service desk prior to the deadline for submissions.
ATTACHMENTS
ATTACHMENT 1 Responses to Bidders Questions
END OF ADDENDUM
Page 416 of 451
Agenda Item #24.
TTACHMENT
RESPONSES TO BIDDER QUESTIONS
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Agenda Item #24.
RESPONSES TO BIDDER QUESTIONS
Question 1: Is there an anticipated start date?
Response 1: The Notice to Proceed is anticipated shortly after award by the Village
Council.
Question 2: What is the Engineers Opinion of Probable Construction Cost?
Response 2: See Addendum No. 2.
Question 3: 1 have a question about our access to the drainage area to place the riprap. 1
noticed there isn't easy access to that area. Are we responsible for clearing a
path to be able to get back to where we need to place the riprap?Also, there is
an existing fence there. Are we responsible for that fence?
Response 3: Any trimming to access the bank for installation of the riprap is the
responsibility of the Contractor. The existing fence and landscaping shall be
protected and/or replaced by the Contractor. All disturbed areas shall be
restored to like or better condition by the Contractor as a part of the project.
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