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HomeMy WebLinkAboutMinutes_Regular_7/9/2020J MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL JULY 9, 2020 6:00 PM ZOOM/YOUTUBE CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Brennan, Vice Mayor Stone, Council Member Brandon, and Council Member Prince. Absent were: Council Member D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE - Mayor Abby Brennan An invocation was offered by Pastor Paul Beresford, followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice -Mayor Stone made a motion to approve the agenda; Council Member Prince seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). PRESENTATION 1. Proclamation Proclaiming June 23, 2020 as James Thompson Day in the Village of Tequesta in Recognition of his 100th Birthday Mayor Brennan praised the Village for their involvement in celebrating Veteran James Thomas on his milestone birthday by participating in a drive -by celebration. CONSENT AGENDA 2. MOTION: Vice -Mayor Stone made a motion to approve the Consent Agenda as presented; Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). MINUTES: June 1, 2020 Workshop; 611512020 Special Council Meeting; June 11, 2020 Regular Council Meeting; and June 15, 2020 Workshop 3. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. CivicPlus Annual Maintenance Agreement -Village Clerk: $5,000.00 Annually. (The CivicPlus Annual Maintenance Agreement is on file in the Village Clerk's Office. Please contact Lori McWilliams, 561-768-0445 to view the file). 2. CWA Landscape Architects Design Service Proposal -Parks & Recreation: $4,000.00 (The CWA Landscape Architects Design Service Proposal is on file in the Parks & Recreation Department. Please contact Greg Corbin, 561-768-0473 to view the file). 3. KW Power Systems Corporation Generator Repair Services Agreement -Utilities: $16,610.50. 4. Southeastern Printing Quote 34168-Village Clerk. $1,377.00 (The Southeastern Printing Quote is on file in the Village Clerk's Office. Please contact Lori McWilliams, 561-768-0445 to view the file). 5. VOT & Johnson Davis Milling & Paving Services Agreement -Utilities: $22,250.00. 4. Approve Municipal Public Safety Communications Consortium of Palm Beach County, Inc. Memorandum of Understanding 5. Approve Termination Agreement between the Village of Tequesta and Palm Beach County to Deprogram the Tequesta Police Department Motorola Radios 6. Approve Contract to Purchase an AceWatchDog Pro Portable Car Temperature Sensor 7. RESOLUTION NO. 18-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY PROCLAMATION THE STATE OF EMERGENCY DECLARATIONS ISSUED ON APRIL, 10, 2020, APRIL 17, 2020, APRIL 24, 2020, MAY 1, 2020, MAY 8, 2020, MAY 15, 2020, MAY 22, 2020, MAY 29, 2020, JUNE 5, 2020, JUNE 12, 2020, JUNE 19, 2020, JUNE 26 2020, AND JULY 3, 2020 (A CONTINUANCE OF RESOLUTIONS NO. 11-20 AND 15-20) FOR THE VILLAGE OF TEQUESTA DUE TO COVID-19 (CORONAVIRUS), ALL EMERGENCY REGULATIONS ACTIVATED UNDER THE PROVISIONS OF CHAPTER 26 OF THE VILLAGE CODE OF ORDINANCES, AND THE DESIGNATION OF THE FIRE CHIEF AS THE EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO LONG AS THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT 8. RESOLUTION 19-20, ADOPTING REFUSE, RECYCLING AND YARD WASTE COLLECTION RATES FOR FISCAL YEAR ENDING 0913012021 9. RESOLUTION NO. 20-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE STORM WATER RATES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2021 END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were no comments from citizens. COMMUNICATIONS FROM COUNCIL Vice Mayor Stone commented about employees using good judgement, and looked forward to further discussion on fishing from the bridge. Council Member Brandon commented that residents were doing a great job managing during Covid-19 and thanked the IT department for helping her and assisting with "behind the scenes" matters. Council Member Prince had heard from residents regarding safety concerns on fishing from the bridge. He did not believe there was money in the budget for a fishing platform underneath the bridge. Mayor Brennan asked that the fishing from bridge topic be moved to a workshop setting. STANDING REPORTS Village Attorney Attorney Davis reminded Council that the current circumstances, which allowed meetings to be held remotely, would need a renewal from the governor by the end of this month. Village Manager 10. July Manager's Report Manager Jeremy Allen revealed that the State was reporting a 24% reduction in sales tax. He shared an attachment illustrating a "Shop Local" campaign from the Palm Beach North Chamber of Commerce. He asked if any Council Members would be interested in using their discretionary funds to pay the $780 to support this campaign. All Council Members present were agreeable to use their discretionary funds in the amount of approximately $160 each. Manager Allen acknowledged there would be some savings that could be placed back into the fund balance to hedge some of the losses. Although, he admitted the tax assessments could be more challenging next year as some individuals could then challenge their assessments as they receive them. Police Chief Medina related to Council that feedback from police officers had been very positive in regards to the dispatchers' transition to North Com. Police Department There were no comments. Fire Department There were no comments. Utilites There were no comments. REGULAR AGENDA OLD BUSINESS - NONE NEW BUSINESS 11. Approve Setting the Proposed Ad Valorem Millage Rate for the Village of Tequesta for Fiscal Year 202012021 at a Rate of 6.6290 Mills per $1,000.00 of Assessed Value and Setting the Budget Public Hearings as Follows: September 10, 2020 — 5:30 p.m. - Approve Tentative Budget; and September 17, 2020 - 5:30 p.m. - Approve Final Budget Manager Allen stated the proposed rate of 6.6290 mills per $1000.00 was the same as the current year rate. MOTION: Vice -Mayor Stone made a motion to approve setting the millage rate at 6.6290 mills per $1,000 and set dates for public hearings; Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 12. Approval to Change Voice Service Providers IT Director Brad Gomberg revealed this was standard business as the existing agreement was expiring. The new contract was with a different vendor and would save the Village $28,000 over the next 3 years. MOTION: Vice -Mayor Stone made a motion Approve the change to New Horizon Communications for voice services; Council Member Prince seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 13. Approval of Contract and Memorandum of Understanding with the Bureau of Land Management Police Chief Medina explained that this contract with the Bureau of Land Management would give the Village the authority to enforce the civil and criminal law in the area of US Highway One and Beach Road. The area waterways, roads, trails and dunes would be patrolled at a contracted price of $109,470 for 3 years. The Village would utilize the marine patrol boat as needed. MOTION: Council Member Brandon made a motion to approve the contract; Council Member Prince seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 14. Approve Work Authorization with Johnson -Davis, Inc. for Replacement of 3,300 linear feet of Water Main on Beach Road Utility Director Matt Hammond explained that this work authorization was for the replacement of the Beach Road water main. The pricing came in 7% below the cost estimate, with Sea Glass developers agreeing to pay approximately $70,000 to cover the portion of work on their property. MOTION: Council Member Prince made a motion to approve the work authorization and associated purchase requisition with Johnson -Davis, Inc. for Replacement of 3,300 linear feet of Water Main on Beach Road; Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra) 15. ORDINANCE 03-20, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE X. OFF-STREET AND ON - STREET PARKING AND LOADING REGULATIONS. SECTION 78.704(C). CONTROL OF ACCESS TO STREETS. TO REVISE CONSTRUCTION STANDARDS FOR ACCESSWA Y DRIVEWAYS IN THE VILLAGE, PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78 SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the ordinance into the record. Mayor Brennan opened the meeting up for public comments. There being none, she closed the meeting for public comments and opened it up for Council Comments. Manager Allen explained the process as it related to driveway aprons in the standard design. Public Works Director Doug Chambers relayed to Council that the feedback from residents had been very positive as it related to the design and progress of the project. Mayor Brennan closed the meeting to Council Comments. MOTION: Council Member Brandon made a motion to approve on first reading; Council Member Prince seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 16. ORDINANCE 04-20, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. ARTICLE 1. IN GENERAL. BY CREATING AN ENTIRELY NEW SECTION 14-6. TO BE ENTITLED "REQUIRED ASSOCIATION BUILDING PLAN APPROVAL." TO REQUIRE THE APPROVAL OF ANY PROPERTY OWNER ASSOCIATION WITH JURISDICTION OVER THE SUBJECT PROPERTY TO APPROVE PROPOSED CONSTRUCTION IN ACCORDANCE WITH ITS APPLICABLE DOCUMENTS PRIOR TO THE APPLICANT BEING ISSUED A BUILDING PERMIT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 14 SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the ordinance into the record. Mayor Brennan opened up the meeting to public comments. There being no public comments, she closed the meeting to the public and opened it up to Council comments; there being none, the meeting was closed. Manager Allen summarized that this ordinance required Home Owner Associations (HOAs) to give their permission, if needed, prior to a permit being issued. MOTION: Vice -Mayor Stone made a motion Approve on First Reading. Council Member Prince seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 17. Approve Purchase of CrowdStrike Falcon Complete IT Director Brad Gomberg explained there had been a malicious email campaign, which had cost the Village $25,000 for remediation. This purchase would negate the need for another forensic analysis. It was currently in the budget for 2021 and it could be paid for as a prepaid expense for 2021. The system would be proactively monitored to prevent attack mechanisms before harm could occur. Resident Joanne Beukes asked if there had been a competitive review performed (ex: Microsoft, Semantics) before this was brought to Council. IT Director Brad Gomberg explained that there was a competitive review performed and that products such as Microsoft and Semantics were not in the same level of category needed for security. MOTION: Council Member Brandon made a motion to approve the purchase of CrowdStrike Falcon Complete; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 18. Village Manager Jeremy Allen Annual Performance Review Council discussed and agreed to offer Manager Allen $12,000.00 for his performance review compensation. ANY OTHER MATTERS Vice Mayor Stone asked if there was a way to request a reduction in the millage rate being proposed by the Palm Beach County School Board, due to a decrease in projects, as a result of Covid-19. Manager Allen assured Council he would do some behind the srenPs wnrk nn thin topic. Vice Mayor Stone asked that discussion be initiated on term limits. Mayor Brennan added that there should also be conversation on districts within the Village during that same meeting. Deadlines for adding language to an upcoming ballot were discussed. ADJOURNMENT- The meeting was adjourned at 7:21 PM. MOTION: Council Member Brandon made a motion to adjourn the meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra) Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.