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Home My WebLink AboutDispositions Forms_36-19_07/07/2018_BuildingViiso '. I0(11 Ix NO. 3(i_ Ids RECORDS DISPOSITION DOCUMENT PAGE 1 OF 2 PAGES 1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone VILLAGE OF TEQUESTA Number) 345 Tequesta Drive Lori McWilliams, MMC Te uesta, FL 33469 (561) 768-0443 3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disp— osed of in the manner specified below (specify only one). Oa. Shred at Department Level O c. Send to Storage until O e. Recycle Disposition Date Met b. Send to Storage for Shredding O d. Removed from Server 0 f. Other 4. SUBMITTED BY: ------ - -- _-- ---- I hereby certify that the records to be disposed of are correctly represented below. that any audit requirements for the records have been fully Justified, and that further retention is not required for any litigation pending or imminent. 111�� Jose Rodriguez, Building Director 08/07/18 Signature Name and Title (Senior Staff only) Date i� 5. LIST OF RECORD SERIES a. Schedule No. b. Item No. C. d. �9 Title Retention Pleq�- r,a4e +11h � �h�e a e. Inclusive f. Volume g. Disposition -u h Q.re cttt ben ii hn a J ed Dates in Cubic Action and Date qS tKc o�1`c,�x 1 ✓record, c�,r d Feet Completed thQre� �'4��e are l► ,1<0. S After , Authorization GS 1-SL I 2866 Permits/Building 10 AY. 1960 - 2008 1.5 GS 1-SL 286 Permits?Building 10 AY. 1960 - 2014 1.5 GS 1-SL 286 Permits/Building 10 AY. 1960 - 2008 1.5 GS1-SL 286h Permits/Building 10 AY. 1960 - 2008 1.5 GS 1-SL 286r Permits/Building 10 AY. 1960 - 2008 1.5 TOTAL CUBIC FEET THIS PAGE: 7.5 6. DISPOSAL AUTHORIZATION: Disposal for 7. DISPOSAL CERTIFICATE: The above listed records have been the above listed records is authorized. Any disposed of in the manner and on the date shown in column g. deletions or modifications are indicated. VZA- Records Liaison Officer Signature Date Signature Name/Title Date Routing 1. Originates with Department Senior Manager, then 1. Originates with Department Senior Manager, then 2. Village Clerk's Office authorizes disposition, and returns to 2. Village Clerk's Office authorizes disposition and/or storage 3. Originating department to dispose and document column g, at the storage room and will contact Public Works to remove then sends records 4. Completed form to Village Clerk's Office for permanent 3. Clerk's Office will be responsible for final disposition of archival records at this point OR Form Updated: 4/11/18 Continuation Page a. Schedule No. b. Item No. c. -- Title I d. Retention --FT . Inclusive Dates f. Volume in Cubic Feet 9 Disposition Action and Date Completed Afte r Authorization GS1-SL 286 Permits/Building 10 AY. 1960 - 2008 1.5 10 AY. 2004 - 2018 7 2007 - 2013 1.5 ]1.5 GS1-SL 286 Permits/Building GS1-SL 286 Permits/Building 10 AY. GS1-SL 252 Architectural/Building Plans 10 AY. -R�1,15 /0 4 a tr',4v C"D. 10 AY. " 10 4y Q� 1997 - 2018 2017 - 2018 -- 2017 - 2018 2008 - 2017 - e 1.5 1.5 1.5 1.5 GS1-SL 252 Architectural/Building Plans GS1-SL 252 Architectural/Building Plans GS1-SL 252 Architectural/Building Plans o e iolations with Citationsy �tiofi 10 -d-U-'V btat 0i is with648tK)ffs _ i i e}e �ltehat+0 Wqj—�-4ttattot�� _6 laude-vto o e to a Ions wl l a to S 1-S L 3 4�s - e;�l`a7 witY�- i ions 20vo- TOTAL CUBIC FEET THIS PAGE: 22.5 A-• .. A ..n 1- i A, U c — = n.,� u- >`��I�v►Q�Dtlu� tAuNuwI— — --- �` � � i � CVO C � V � n(,ec► ��C ,"► 2✓�S 1 n "C�,-C �t � � S l.0 P� ' ►'Y1Q� 2d � 5�,� och °mod Lori McWilliams From: Lori McWilliams Sent: Wednesday, August 14, 2019 11:30 AM To: Jeremy Allen; Jose Rodriguez Subject: RE: Lien requests from the last 3 weeks Jeremy, Thank you for outlining everything. In regards to the lien search fee, we have one in place already. It is $60 for standard requests (3-5 business day turnaround) and $120 for rush requests (24 hour turnaround) and the fees cover everyone's time and salaries to complete the search. These fees have been approved by Council and are adjusted periodically (I make that request of Council). Thank you. Lori From: Jeremy Allen <jallen@tequesta.org> Sent: Wednesday, August 14, 2019 9:07 AM To: Jose Rodriguez <jrodriguez@tequesta.org> Cc: Lori McWilliams <Imcwilliams@tequesta.org> Subject: FW: Lien requests from the last 3 weeks Jose, Per our conversation this morning. Please confirm that the following Lien Request have been verified. Also Lori is going to move all the Code Boxes into an area of the storage that will be put aside from all others. Can you get with Dennis who originally scanned these documents and confirm that all the documents in the storage are past their retention age or have been scanned in? The intent is that if everything is confirmed recorded then we can dispose of these documents. I realize Dennis was part of this records retention in the past so please coordinate with his schedule to confirm all records retention. bl,, ,� Lori, �-j �W�Cx� ( D n kill- - J- —� es (�ead� Please put all ode boxes in a certain area and notify Jose that they are ready to be checked. Can we set a fee for Lien Request? $15 - $25. Is there a standard for this? If it isn't something that is done then maybe we don't reinvent the wheel. All Lien request moving forward will be checked by staff and not sent through Mitty. Mitty will continue to file liens. I think all of these task are minimal and can be done in a relatively short period of time and we can focus on the process moving forward. Thank you both for what you do. You are both very good at what you do respectively. The Village is better every day for both of you. Moving forward we just need to have an open line of communication. If there is any differences of opinion please respect the others point of view and I can help by adding my opinion. Thanks, 2019-286 7/23/2019 11 LIVE OAK CIR 2019-287 7/24/2019 23 SE TURTLE CREEK DR 2019-288 7/25/2019 3249 COVE RD 2019-289 7/25/2019 9336 SE RIVER TERR 2019-290 7/26/2019 86 FAIRVIEW E 2019-291 7/26/2019 113 LIGHTHOUSE CIR H 2019-292 7/26/2019 19800 SANDPOINTE BAY DR 411 2019-293 7/26/2019 18125 SE VILLAGE C I R 2019-294 7/26/2019 218 S US HIGHWAY 1 100 2019-295 7/29/2019 596 N CYPRESS DR 2019-296 7/29/2019 10 GARDEN ST 101 S 2019-297 7/29/2019 111 LIGHTHOUSE CIR C 18490 SE WOOD HAVEN LN UNIT A 2019-298 7/29/2019 2019-299 7/30/2019 156 VILLAGE BLVD B UNIT 3201 2019-300 7/30/2019 176 GOLFVIEW DR 2019-301 7/30/2019 284 VILLAGE BLVD APT 9206 2019-302 7/31/2019 98 HICKORY HILL RD 2019-303 8/1/2019 300 INTRACOASTAL PL 301 2019-304 8/1/2019 24 COUNTRY CLUB CIR 2019-305 8/1/2019 18081 SE COUNTRY CLUB DR #177 2019-306 8/2/2019 18540 SE WOOD HAVEN LN UNIT D 2019-307 8/5/2019 11952 SE TIFFANY WAY 2019-308 8/5/2019 224 WINGO ST 2019-309 8/6/2019 224 SHELTER LN 2019-310 8/7/2019 4195 WINGO ST 2019-311 8/8/2019 13 TALL OAKS CIR z 2019-312 8/8/2oi9 306 DEL SOL CIR 2019-313 8/8/2019 116 GOLFVIEW DR 2019-314 8/9/2019 3390 CORAL PL 2019-315 8/12/2019 425 BEACH R D 30 Lori McWilliams, MPA, MMC Village Clerk / Admin PIO 561-768-0443 10/10/2019 Mimecast • From (Envelope): jodriguez@tequesta.org • From (Header): jodriguez@tequesta.org • To:lmcwilliams@tequesta.org • CC: jallen@tequesta.org • CC: mreid@tequesta.org • CC: drick@tequesta.org • CC:lbritt@tequesta.org • Subject: FW: Lien requests from the last 3 weeks - LIEN SEARCHES & STORAGE DOCUMENTS REVERIFIED • Sent: Mon, 19 August 2019 - 13:54 • Attachment: image00I jpg - Extension: jpg - Size: 4609 - Byte(s) Per Lori's request, the lien searches, and storage items (see list below), have been re -verified by both my team and myself. I had already confirmed to Lori during our meeting last week that all of this information, previously provided to her, was correct. At this point, I am requesting a formal apology from Lori to my team for questioning their integrity. 216 River Drive CONFIRMED 198 Te uesta Drive CONFIRMED 578 N. Cypress Drive CONFIRMED 110 Yacht Club Place CONFIRMED 9 Oak Ridge Lane CONFIRMED 19 Ridgewood Circle CONFIRMED 71 Azalea Circle CONFIRMED 31 Tradewinds Circle CONFIRMED 369 Beacon Street CONFIRMED 80 River Drive CONFIRMED 15 Hemlock Lane CONFIRMED 68 Willow Road CONFIRMED 48 Wino Street CONFIRMED 82 Golfview Drive CONFIRMED 37 Chapel Court CONFIRMED 360 Cedar Avenue CONFIRMED 112 Fairview West CONFIRMED 332 River Drive CONFIRMED 344 River Drive CONFIRMED 357 Cypress Drive CONFIRMED Thank You Jose Rodriguez, MHA, BCA, CFM, HZCS Building Official 345 Tequesta Drive Tequesta Florida 33469 561-768-0511 From: Lynne Britt <lbritt@tequesta.org> Sent: Thursday, August 15, 2019 7:21 AM To: Jose Rodriguez <jodriguez@tequesta.org> Cc: Jeremy Alen <jallen@tequesta.org> Subject: FW: Lien requests from the last 3 weeks - LIEN SEARCHES REVERIFIED Jose: I have re -verified the lien searches below (see confirmations I have highlighted in yellow), however, the list below also contains 12 lien searches that were never initially sent to us by the Clerk's office (see items I have highlighted in green). Lynne Britt It bUCa it Q rg Office Manager Village ofTequesta 1 /4 10/10/2019 Mimecast 345 Tequesta Drive Tequests, FL 33469-0273 Phone: 561-768-0458 Fax: 561-7684698 From: Jose Rodriguez <jLQ�Wg=z@1gquesta.o g> Sent: Wednesday, August 14, 2019 9:38 AM Subject: RE: Lien requests from the last 3 weeks FYI Thank You Jose Rodriguez, MHA, BCA, CFM, HZCS Building Official 345 Tequesta Drive Tequesta Florida 33469 561-768-0511 From: Jeremy Allen <j la len@tQuesta.org> Sent: Wednesday, August 14, 2019 9:07 AM To: Jose Rodriguez <jrgddg=@IQygSL1xg> Cc: Lori McWilliams <Imcwilliams@1Questa.org> Subject: FW: Lien requests from the last 3 weeks Jose, Per our conversation this morning. Please confirm that the following Lien Request have been verified. Also Lori is going to move all the Code Boxes into an area of the storage that will be put aside from all others. Can you get with Dennis who originally scanned these documents and confirm that all the documents in the storage are past their retention age or have been scanned in? The intent is that if everything is confirmed recorded then we can dispose of these documents. I realize Dennis was part of this records retention in the past so please coordinate with his schedule to confirm all records retention. Lori, Please put all code boxes in a certain area and notify Jose that they are ready to be checked. Can we set a fee for Lien Request? $15 - $25. Is there a standard for this? If it isn't something that is done then maybe we don't reinvent the wheel. All Lien request moving forward will be checked by staff and not sent through Mitty. Mitty will continue to file liens. I think all of these task are minimal and can be done in a relatively short period of time and we can focus on the process moving forward. Thank you both for what you do. You are both very good at what you do respectively. The Village is better every day for both of you. Moving forward we just need to have an open line of communication. If there is any differences of opinion please respect the others point of view and I can help by adding my opinion. 2/4 10/10/2019 Mimecast Thanks, 2019- 286 7/23/2019 11 LIVE OAK CIR — CONFIRMED. 223 SE TURTLE CREEK DR— NOT WITHIN THE VILLAGE OF TEQUESTA. 287 7/24/2019 87 2019- 288 7/25/20i9 3249 COVE RD — NOT WITHIN THE VILLAGE OF TEQUESTA. 2019- 289 7/25/2019 9336 SE RIVER TERR — NOT WITHIN THE VILLAGE OF TEQUESTA. 2019- 290 7/26/2019 86 FAIRVIEW E — CONFIRMED. 2019- 291 7/26/2019 113 LIGHTHOUSE CIR H —CONFIRMED. 2019- 292 7/26/2019 19800 SANDPOINTE BAY DR 411 — NOT WITHIN THE VILLAGE OF TEQUESTA. 2019- 293 7/26/2019 18125 SE VILLAGE CIR— NOT WITHIN THE VILLAGE OF TEQUESTA. 2218 S US HIGHWAY 1 100 — CONFIRMED 294 7/26/2019 94 2019- 295 7/29/20i9 596 N CYPRESS DR— CONFIRMED. 2019- 296 7/29/2019 10 GARDEN ST 101 S — CONFIRMED 2019- 297 7/29/2019 111 LIGHTHOUSE CIR C — CONFIRMED 2019- 298 7/29/2019 18490 SE WOOD HAVEN LN UNIT A— NOT WITHIN THE VILLAGE OF TEQUESTA.. 2019- 299 7/30/2019 156 VILLAGE BLVD B — CONFIRMED 2019- 300 7/30/2019 176 GOLFVIEW DR — CONFIRMED 2019- 301 7/30/20i9 284 VILLAGE BLVD APT 9206 — CONFIRMED 2019- 302 7/31/2019 98 HICKORY HILL RD — CONFIRMED 2019-303 8/1/20i9 300 INTRACOASTAL PL 301 — CONFIRMED 2019-304 8/1/2019 24 COUNTRY CLUB CIR — CONFIRMED 2019-305 8/1/2019 18081 SE COUNTRY CLUB DR #177 — NOT WITHIN THE VILLAGE OF TEQUESTA. 2019-306 8/2/2019 18540 SE WOOD HAVEN LN UNIT D — NOT WITHIN THE VILLAGE OF TEQUESTA. 2019-307 8/5/2019 11952 SE TIFFANY WAY— NOT WITHIN THE VILLAGE OF TEQUESTA. 2019-308 8/5/2019 224 WINGO ST— CONFIRMED 2019-309 8/6/2019 224 SHELTER LN — NOT WITHIN THE VILLAGE OF TEQUESTA. 2019-310 8/7/2019 4195 WINGO ST — NOT WITHIN THE VILLAGE OF TEQUESTA. 2019-311 8/8/2019 13 TALL OAKS CIR— CONFIRMED 2019-312 8/8/2019 306 DEL SOL CIR — CONFIRMED 3/4 10/10/2019 Mimecast 2019-313 8/8/2019 116 GOLFVIEW DR— CONFIRMED 2019-314 8/9/2019 3390 CORAL PL — NOT WITHIN THE VILLAGE OF TEQUESTA.. 2019-315 8/12/2019 425 BEACH RD 30 — CONFIRMED Lori McWilliams, MPA, MMC Village Clerk / Admin PIO 561-768-0443 BE