HomeMy WebLinkAboutDocumentation_Regular_Tab 06_05/14/2009~- VILLAGE OF TEQUESTA
r AGENDA ITEM TRANSMITTAL FORM
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1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: N/A
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Consent Agenda: No Resolution #: Click here to enter text.
Originating Department: General
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Suncom / AT&T Data Circuit Upgrade
3. BUDGET /FINANCIAL IMPACT:
Account #: Amount of this item:
001-160-541.300 001-160-541.300 ($3,320)
001-171-541.300 001-171-541.300 ($625)
001-192-541.300 001-192-541.300 ($625)
Note: This is inclusive of an AT&T te-mination charge of $1562.50
Current Budgeted Amount Available: Amount Remaining after item:
001-160-541.300 ($6,462) 001-160-541.300 ($3142)
001-171-541.300 ($16,056) 001-171-541.300 ($15431)
001-192-541.300 ($5,691) 001-192-541.300 ($5066)
Budget Transfer Required: (No) Appropriate Fund Balance
001-160-541.300 (No)
001-171-541.300 (No)
001-192-541.300 (No)
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Request approval to purchase an upgraded data circuit from SUNCOM /Department of Management
Services; Division of Telecommunications 4030 Esplanade Way, Suite 115 Tallahassee, FL 32399-
0950. Will upgrade existing circuit to cope with substantially increased usage.
5. APPROVALS:
Dept. Head: Finance
Attorney: (for legal sufficiency) Keith Davis, Esa.
Village Manager: ~
LJ Approved
No Financial Impact
Yes ^ No
With amended Terms and EULA
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To: Michael R. Couzzo, Jr.
Village Manager
From: Brad Gomberg
Date: 3/19/09
Re: Proposed Data Circuit Upgrade
Message:
This memo describes the current state of our Internet data circuit, the demand currently placed
on the connection, future growth potential, as well as the proposed solution to meet the
increased usage. This document also serves as a request to place this item on the April, 2009
agenda for council consideration.
As the Village continues to adopt new and more advanced technologies, a very high demand is
placed on our 1.5meg T1 data connection. Services such as inbound web connections for
Weblink, inbound VPN connections from the Police and Fire vehicles, increased level of online
integration with software, and a greater number of computer systems have placed an inordinate
amount of stress on our data circuit. As you can see in "Graph A" below, our demand very rarely
drops below 95% of the lines maximum capability. Although our network hardware is capable of
far greater throughput, a severe bottleneck exists at the circuit. I have attempted to "limit"
outbound traffic by using rules that prevent employees from viewing streaming media, as well
as downloading certain content types. This initially provided a small relief to the system,
however since that time demand has increased exponentially, and has negated the effect of the
restrictions. As well, blocking these content types has a negative effect on work productivity as
it prevents employees from viewing legitimate web content that may be beneficial to their job.
Graph A (Yellow line represents point in time bandwidth usage up to 1.5 mbps)
As Internet service providers continue to find ways to increase bandwidth, an increasing number
of systems and services become more Internet dependant. Concordantly web content will
continue to increase in size. As an entity that will continue to rely on these systems, we must
approach this issue with a sense of foresight, and a vision of the bigger picture. We must not
only adopt a solution that meets the demands of today, but also one that meets the demands of
tomorrow. For this reason I am proposing a solution, as outlined below, that is in line with this
approach.
I was approached by our AT&T representative with an extremely cost effective solution.
SUNCOM, and AT&T have partnered with the State of Florida to bring extremely cost effective
voice and data services to Florida Government agencies. The State of Florida's large buying
power has allowed organizations such as The Village to obtain data service at a drastically
reduced rate, and without binding contractual obligations. This is a stark departure from the
standard method data service procurement, where multi-year, binding contracts are the norm.
The MFN (My Florida Network) offer allows us to obtain a 10meg Metro Ethernet Connection at
a very competitive rate. This circuit will increase the total throughput of our data connection by
20 times (upload and download). It will most certainly meet today's demand, and will place the
Village in a very good position for a significant amount of time. As well this type of data
connection incorporates fiber optic technology into the circuit which will allow us to very easily
upgrade the connection to as high as 100megs by simply paying the difference. Attached below
is the SUNCOM brochure.
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CITS NL Oct-Dec
2008.pdf
For comparison I have listed the specs and pricing of our existing connection, proposed AT&T
connection, and the MFN solution.
Current Connection
Bandwidth:
Price P/MO (Existing):
Price per Meg:
AT&T Proposal
Bandwidth:
Price P/MO (Difference):
Price per Meg:
Misc:
MFN Proposal
Bandwidth:
Price P/MO (Difference):
Price per Meg:
Misr.
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Director of IT / IS
The Village of Tequesta
1.5 mbps minus overhead of the frame (1.0 to 1.3 mbps in real
life usage)
$625
$416
3.0 mbps
$1,219 - $625 = $594
$406.33
2 year binding contractual obligation, with termination clause.
10.0 mbps
$1503.24 - $625 = $878.24
$150
One time AT&T early termination fee of $1,562.50