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HomeMy WebLinkAboutAgenda_Regular_10/8/2020 J AGENDA Regular Council Meeting Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Mayor Abby Brennan Vice-Mayor Kyle Stone Council Member Laurie Brandon Council Member Frank D'Ambra Council Member Bruce Prince October 8, 2020 6:00 PM Chambers (limited seating) and via Youtube The Village Council Meeting will be held in the Council Chambers with limited seating due to required social distancing per CDC guidelines. Residents will also be able to watch the meeting via the Village's Youtube Channel. If you wish to submit a comment to the Village Council, please use our Citizen Comment Form. Contact the Village Clerk's Office at 561-768-0440 with questions. CALL TO ORDER ROLL CALL APPROVALOF . 1. Presentation Certified Municipal Clerk Designation Deputy Clerk Mary Ann Grieser - Florida Association of City Clerks Region III Director Lanelda Gaskins and the Palm Beach County Municipal Clerks Association President Quinn Moorer Presenter: Lori McWilliams, Village Clerk Agenda Memo #20-350 - Pdf 2. 2020 Florida Law Enforcement Traffic Safety Challenge Presentation Presenter: Gus Medina, Police Chief Agenda Memo #20-355 - Pdf 3. Proclamation Recognizing October as National Code Compliance Month Presenter: Mayor Abby Brennan Agenda Memo #20-332 - Pdf CONSENTAGENDA Regular Council - Oct 08 2020 All items listed under the Consent Agenda are considered routine and will be enacted by one motion . There will be no separate discussion of these items unless a Village Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 4. MINUTES: August 31, 2020 Workshop; September 10, 2020 Special Council Meeting; September 17, 2020 Special Council Meeting; and September 21, 2020 Workshop Workshop - Aug 31 2020 - Minutes - Pdf Special Council Meeting - Sep 10 2020 - Minutes - Pdf Special Council Meeting - Sep 17 2020 - Minutes - Pdf Workshop - Sep 21 2020 - Minutes - Pdf 5. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Jupiter Plumbing Services, Inc. Proposal 64952-Public Works, $821.69 (The Jupiter Plumbing services, Inc. Proposal is on file in the Public Works Department for review. Please contact Doug Chambers at 561-768-0482 to view the file); 2. Jupiter Plumbing Services, Inc. Proposal 64889-Public Works, $1,531.33 (The Jupiter Plumbing services, Inc. Proposal is on file in the Public Works Department for review. Please contact Doug Chambers at 561-768- 0482 to view the file). 3. Jupiter Plumbing Services, Inc. Proposal 64890-Public Works, $3,020.93 (The Jupiter Plumbing services, Inc. Proposal is on file in the Public Works Department for review. Please contact Doug Chambers at 561- 768-0482 to view the file). 4. Jupiter Plumbing Services, Inc. Proposal 64891- Public Works, $1,020.89 (The Jupiter Plumbing services, Inc. Proposal is on file in the Public Works Department for review. Please contact Doug Chambers at 561-768-0482 to view the file). 5. Lightning Protection Systems, Inc. Agreement-Public Works, $N/A (The Lightning Protection Systems Agreement is on file in the Public Works Department for review. Please contact Doug Chambers at 561-768-0482 to view the file). 6. Palm Beach Gardens Police Department Interagency Agreement-Police Department, $N/A (The Palm Beach Gardens Police Department Interagency Agreement in the Police Department for review. Please contact Amber Krauss at 561-768-0505 to view the file). 7. Medical Director Agreement First Addendum between the Village of Tequesta and Don Tanabe, M.D. for Emergency Medical Services, (The Medical Director Agreement First Addendum in the Fire Department for review. Please contact Tessa McKay at 561-768-0559 to view the file). Presenter: Jeremy Allen, Village Manager Agenda Memo #20-340 - Pdf 6. RESOLUTION NO. 35-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY PROCLAMATION THE STATE OF EMERGENCY DECLARATIONS ISSUED ON APRIL, 10, 2020, APRIL 17, 2020, APRIL 24, 2020, MAY 1, 2020, MAY 8, 2020, MAY 15, 2020, MAY 22, 2020, MAY 29, 2020, J U N E 5, 2020, J U N E 12, Regular Council - Oct 08 2020 2020, JUNE 19, 2020, JUNE 26 2020, JULY 3, 2020, JULY 10, 2020, JULY 17, 2020, JULY 24, 2020, JULY 31, 2020, AUGUST 7, 2020, AUGUST 14, 2020, AUGUST 21, 2020, AUGUST 28, 2020, SEPTEMBER 4, 2020, SEPTEMBER 11, 2020, SEPTEMBER 18, 2020, SEPTEMBER 25, 2020, AND OCTOBER 2, 2020(A CONTINUANCE OF RESOLUTIONS NO. 11-20, 15-20, 18-20, 25-20, AND 34-20) FOR THE VILLAGE OF TEQUESTA DUE TO COVID-19 (CORONAVIRUS), ALL EMERGENCY REGULATIONS ACTIVATED UNDER THE PROVISIONS OF CHAPTER 26 OF THE VILLAGE CODE OF ORDINANCES, AND THE DESIGNATION OF THE FIRE CHIEF AS THE EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO LONG AS THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT Presenter: Jeremy Allen, Village Manager Agenda Memo #20-343 - Pdf 7. Affirm Renewal of State of Emergency Declaration Due to COVID-19 Presenter: Jeremy Allen, Village Manager Agenda Memo #20-344 - Pdf 8. RESOLUTION 36-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2019/2020 WATER UTILITY FUND #401 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $35,661.00 TO PURCHASE THE HARBOR ROAD NORTH WATER LINES Presenter: Matthew Hammond, Utilities Director Agenda Memo #20-352 - Pdf 9. Approve Agreements for General Consulting Services - Continuing Contracts (RFQ #UTIL 06-20) Presenter: Matthew Hammond, Utilities Director Agenda Memo #20-351 - Pdf 10. Consider Amendment to Agreement For Grant Writing Services Presenter: Jeremy Allen, Village Manager Agenda Memo #20-346 - Pdf 11. Approve Interlocal Agreement with Palm Beach County to Access Common Talk Groups Presenter: Gus Medina, Police Chief Agenda Memo #20-345 - Pdf END OF • AGENDA Public comments / communications from citizens are limited to 3 (three) minutes. Anyone wishing to address Council should complete a "Comments by the Public" card and present it to the Village Clerk Regular Council - Oct 08 2020 prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name and address for the record prior to addressing Council. Council will not discuss this item this evening; however, Council may choose to have the item placed on a future agenda for discussion. Reference Resolution 25-18 regarding public participation. • • 7TESTLING707NMI REPORTSSTANDING VILLAGE ATTORNEY VILLAGE MANAGER POLICE DEPARTMENT FIRE DEPARTMENT UTILITIES REGULAR D . OLD BUSINESS 12. ORDINANCE 06-20, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING CHAPTER 78. ZONING., ARTICLE XI. SIGNS. TO CONFORM VILLAGE CODE TO RECENT LEGAL PRECEDENT REGARDING SIGNS AND TO PROVIDE INTERNAL CONSISTENCY; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Presenter: Keith Davis, Village Attorney Agenda Memo #20-329 - Pdf 13. ORDINANCE 8-20, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE OF TEQUESTA CODE OF ORDINANCES AT CHAPTER 70. TAXATION; ARTICLE IV. PUBLIC SERVICE TAX; DIVISION 2. ELECTRICITY, GAS AND WATER; SECTION 70-121. TAX LEVIED. BY REPEALING THE "PER GALLON BASIS" FOR THE COLLECTION OF TAX ON WATER BUT LEAVING UNCHANGED THE RATE OF 9%; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 70 SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A Regular Council - Oct 08 2020 SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Presenter: Hugh Dunkley, Finance Director Agenda Memo #20-328 - Pdf NEW BUSINESS 14. SEU 4-20: Application from Nancy Burke Harvey, PLLC, for a Special Exception Use Modification pursuant to Section 78-180. MU District (i) (5) Special Exception Uses, of the Village of Tequesta Code of Ordinances. The Applicant is requesting approval for a Special Exception Use Modification (Private School) to install an 842 square foot awning to cover the south and west balcony of the building. The subject property is located at One Main Street, Suites 207 & 208 Tequesta, FL 33469. Agenda Memo #20-349 - Pdf 15. RESOLUTION NO. 37-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A TEMPORARY WATER UTILITY BILLING ADJUSTMENT POLICY TO ASSIST CUSTOMER BILLING ASSOCIATED WITH THE INSTALLATION AND IMPLEMENTATION OF NEW WATER METERS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Presenter: Jeremy Allen, Village Manager Agenda Memo #20-353 - Pdf 16. Approve Award of Request for Proposals for Financial Advisory Services (RFP #2020-130/01) to Hilltop Securities Presenter: Hugh Dunkley, Finance Director Agenda Memo #20-348 - Pdf 17. Award Proposal for Construction Services Manager at Risk to Hedrick Brothers Construction Presenter: Greg Corbitt, Director of Parks and Recreation Agenda Memo #20-354 - Pdf OTHERANY ADA ACCESSIBILITY: The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring our records are accessible to individuals with disabilities. However, there are records we receive from outside entities (contractors, vendors, other state agencies, etc.) that are not ADA compliant. We take every measure possible to remediate those documents, however, some records may not be compliant. If there is a file that is not compliant that you wish to access, please contact the Village Clerk's Office and we will make an accommodation. Regular Council - Oct 08 2020 DISABLED ACCOMMODATION: Disabled persons who need an accommodation in order to participate in this Village Council Meeting are requested to contact the Village Clerk's Office at 768-0440 at least three working days before this meeting. Hearing impaired persons please note wireless hearing system receivers are available by requesting the same from the Village Clerk. PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Council with respect to any matter considered at this meeting or hearing he /she will need a record of the proceedings, and that, for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. COMMUNICATIONS FROM CITIZENS: Public comments/communications from citizens are limited to 3 (three) minutes. Anyone wishing to address Council should complete a "Comments by the Public" card and present it to the Village Clerk prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name and address for the record prior to addressing Council. Council will not discuss this item this evening; however, Council may choose to have the item placed on a future agenda for discussion. Reference Resolution 25-18 regarding public participation. OTHER AGENDA ITEMS: Any citizen is entitled to be heard on any official agenda item when the Village Council calls for public comments subject to the three-minute limitation. Village Council Meetings are public business meetings, and as such, the Village Council retains the right to limit discussion on any issue. SCHEDULE OF MEETINGS AND EVENTS 345 Tequesta Drive unless otherwise indicated Workshop- November 2, 2020 -6:00 p.m. Regular Council Meeting - November 12, 2020 -6:00 p.m.