HomeMy WebLinkAboutDocumentation_Regular_Tab 01_11/12/2020 Agenda Item #1. [Draft)
MINUTES
REGULAR COUNCIL MEETING
VILLAGE OF TEQUESTA, FL
OCTOBER 8, 2020 6:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by
Village Clerk Lori McWilliams.
Present were:
Prince, Brandon, Stone, Brennan, and D'Ambra.
INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Bruce Prince
An invocation was offered by Council Member Prince followed by the pledge of allegiance.
APPROVAL OF AGENDA
MOTION: Council Member D'Ambra made a motion to approve the agenda. Council Member
Brandon seconded the motion. Carried unanimously 5-0.
PRESENTATION
1. Presentation Certified Municipal Clerk Designation Deputy Clerk Mary Ann Grieser-
Florida Association of City Clerks Region 111 Director Lanelda Gaskins and the Palm
Beach County Municipal Clerks Association President Quinn Moorer
Florida Association of City Clerks Region III Director Lanelda Gaskins, and Palm Beach
County Municipal Clerk President Quinn Moorer presented Deputy Clerk Mary Ann Grieser
with her Certified Municipal Clerk designation. The CMC certification was designed to
enhance the job performance of the Clerk in small and large municipalities. To earn the
CMC designation, a Municipal Clerk must attend extensive education programs, and it
requires pertinent experience in a municipality. The CMC program prepares the applicants
to meet the challenges of the complex role of the Municipal Clerk by providing them with
quality education in partnership with institutions of higher learning.
2. 2020 Florida Law Enforcement Traffic Safety Challenge Presentation
Charles Kane of the Florida Department of Transportation, District Four Law Enforcement
Liaison, explained a comprehensive evaluation was completed on our police department
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to determine the ability to manage traffic safety within our community. He advised the
Village of Tequesta placed first out of 23 agencies of similar size statewide. He reviewed
criteria which included the creation of awareness, enforcement diversity, child restraint
enforcement, DUI enforcement, seat belt violations, and crashes among some of the
categories.
He presented the Tequesta Police Department with First Place in the 2020 Florida Law
Enforcement Traffic Safety Challenge.
3. Proclamation Recognizing October as National Code Compliance Month
Village Clerk McWilliams read the Proclamation recognizing October as National Code
Compliance Month and Village Manager Allen presented Code Officer Michael Filipkowski
with the Proclamation.
CONSENT AGENDA
Vice-Mayor Stone asked to remove Items 5 and 7 for discussion and Council Member D'Ambra
asked to remove Item 10 for discussion.
MOTION: Council Member D'Ambra made a motion to approve the Consent Agenda with items
57 7 and 10 removed for discussion. Vice-Mayor Stone seconded the motion. Carried
unanimously 5-0.
4. MINUTES: August 31, 2020 Workshop; September 10, 2020 Special Council Meeting;
September 17, 2020 Special Council Meeting; and September 21, 2020 Workshop
5. Approval of Contracts Signed by Manager Under$25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council.)
1. Jupiter Plumbing Services, Inc. Proposal 64952-Public Works, $821.69 (The
Jupiter Plumbing services, Inc. Proposal is on file in the Public Works Department
for review. Please contact Doug Chambers at 561-768-0482 to view the file); 2.
Jupiter Plumbing Services, Inc. Proposal 64889-Public Works, $1,531.33(The Jupiter
Plumbing services, Inc. Proposal is on file in the Public Works Department for
review. Please contact Doug Chambers at 561-768-0482 to view the file). 3. Jupiter
Plumbing Services, Inc. Proposal 64890-Public Works, $3,020.93 (The Jupiter
Plumbing services, Inc. Proposal is on file in the Public Works Department for
review. Please contact Doug Chambers at 561-768-0482 to view the file). 4. Jupiter
Plumbing Services, Inc. Proposal 64891-Public Works, $1,020.89 (The Jupiter
Plumbing services, Inc. Proposal is on file in the Public Works Department for
review. Please contact Doug Chambers at 561-768-0482 to view the file). 5. Lightning
Protection Systems, Inc. Agreement-Public Works, $NIA (The Lightning Protection
Systems Agreement is on file in the Public Works Department for review. Please
contact Doug Chambers at 561-768-0482 to view the file). 6. Palm Beach Gardens
Police Department Interagency Agreement-Police Department, $NIA (The Palm
Beach Gardens Police Department Interagency Agreement in the Police Department
for review. Please contact Amber Krauss at 561-768-0505 to view the file). 7. Medical
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Director Agreement First Addendum between the Village of Tequesta and Don
Tanabe, M.D. for Emergency Medical Services, (The Medical Director Agreement
First Addendum in the Fire Department for review. Please contact Tessa McKay at
561-768-0559 to view the file).
Vice-Mayor Stone thanked Bond Lightning Protection for the $10,000 donation. He
inquired as to the 4% escalation pay on the medical director's contract and asked for a
summary of his duties. Mr. Allen, Village Manager, explained the original contract had a
CPI that moved up and down, and this amendment placed a 4% cap and added that the
CPI would not decrease. He mentioned due to the pandemic, this had been a challenging
year for the medical profession and it was not appropriate to decrease his pay.
MOTION: Vice-Mayor Stone made a motion to approve Item 5, Council Member
D'Ambra seconded the motion. Carried unanimously 5-0.
6. RESOLUTION NO. 35-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY PROCLAMATION THE STATE
OF EMERGENCY DECLARATIONS ISSUED ON APRIL, 10, 2020, APRIL 17, 2020,
APRIL 24, 2020, MA Y 1, 20203, MA Y 8, 2020, MA Y 15, 2020, MA Y 22, 2020, MA Y 291,
2020, JUNE 5, 2020, JUNE 123, 2020, JUNE 193, 2020, JUNE 26 2020, JUL Y 3, 2020,
JUL Y 10, 20201 JUL Y 17, 2020, JUL Y 24, 2020, JUL Y 31, 2020, AUGUST 7, 2020,
AUGUST 14, 2020, AUGUST 21, 2020, AUGUST 28, 2020, SEPTEMBER 4, 2020,
SEPTEMBER 11, 2020, SEPTEMBER 18, 2020, SEPTEMBER 25, 2020,AND OCTOBER
2, 2020(A CONTINUANCE OF RESOLUTIONS NO. 11-20, 15-20, 18-20, 25-20, AND 34-
20) FOR THE VILLAGE OF TEQUESTA DUE TO COVID-19 (CORONAVIRUS),, ALL
EMERGENCY REGULATIONS ACTIVATED UNDER THE PROVISIONS OF CHAPTER
26 OF THE VILLAGE CODE OF ORDINANCES,AND THE DESIGNATION OF THE FIRE
CHIEF AS THE EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO
LONG AS THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT
7. Affirm Renewal of State of Emergency Declaration Due to COVID-19
Vice-Mayor Stone asked if the Village was still under a State of Emergency since the
Governor of Florida had moved the State into Phase 3, and Palm Beach County with
stipulations. Village Manager Allen explained as long as the State was under a State of
Emergency, then Palm Beach County remained under a declared emergency. He noted
that as long as we continue to remain under a state of declared emergency, the Village
would be allowed FEMA reimbursements if necessary.
MOTION: Vice-Mayor Stone made a motion to approve Item 7, Council Member
D'Ambra seconded the motion. Carried unanimously 5-0.
8. RESOLUTION 36-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 201912020 WATER
UTILITY FUND #401 BUDGET BY APPROPRIATING FUND BALANCE IN THE
AMOUNT OF$35,661.00 TO PURCHASE THE HARBOR ROAD NORTH WATER LINES
9. Approve Agreements for General Consulting Services- Continuing Contracts (RFQ
#UTIL 06-20)
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10. Consider Amendment to Agreement For Grant Writing Services
Council Member D'Ambra requested that both grant writers work under the same contract
and voiced concern with an hourly rate. Mr. Allen, Village Manager, explained a "not to
exceed" clause was included in the contract in regards to the hourly rate. After detailed
discussion, consensus of Council (D'Ambra, Prince, and Brandon) supported future
discussions on the contract at a later date.
MOTION: Council Member D'Ambra made a motion to table Item 10 pending further
discussion, Council Member Brandon seconded the motion. Carried unanimously 5-0.
11. Approve Interlocal Agreement with Palm Beach County to Access Common Talk
Groups
END OF CONSENT AGENDA
COMMUNICATIONS FROM CITIZENS
Ms. Patricia Testa requested the water bills include a designation as to whether the reading was
actual or an estimate and the number of billing days included.
COMMUNICATIONS FROM COUNCIL
Council Member Brandon hoped everyone could find joy in the upcoming holidays.
Vice-Mayor Stone stated he went to two local businesses to begin business promotions and
thanked Clerk McWilliams for assisting him.
Council Member D'Ambra was happy to see the County Commission listened to their last
discussion and opened up the businesses. He congratulated Deputy Clerk Grieser on her CMC
designation and stated she has been a treasure for the Village. He complimented the Clerk
McWilliams on the excellent public relations video. He discussed the time and process for the
community center construction manager at risk services and believed the workload was
tremendous and thanked all that were involved.
Mayor Brennan stated the Village staff had worked carefully during the entire Covid situation and
noted that not one ball had been dropped and they have been outstanding.
STANDING REPORTS
Village Attorney
Village Attorney Davis noted the Governor's Executive Order would expire on October 31, ending
virtual meetings. He explained Council could still take public comments via online comment cards
and could continue to offer Youtube Live Stream, but a physical quorum must be present to hold
a meeting.
Village Manager
Village Manager Allen thanked the Community Center Selection Committee (staff: McWilliams,
Hammond, Corbitt, Chambers and Dunkley) for their work on the Construction Manager at Risk
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Services RFQ. He continued by thanking Ms. Reid, Chief Trube and Firefighter Dodd for their
work on Covid-19 related tasks. He advised Council that the reports for Police, Fire and Utilities
had been emailed to them.
Police Department
Fire Department
UTILITIES
REGULAR AGENDA
OLD BUSINESS
12. ORDINANCE 06-20, SECOND READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING CHAPTER 78.
ZONING., ARTICLE XI. SIGNS. TO CONFORM VILLAGE CODE TO RECENT LEGAL
PRECEDENT REGARDING SIGNS AND TO PROVIDE INTERNAL CONSISTENCY;
PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF
CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS
PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILI TY
CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND
FOR OTHER PURPOSES.
Village Attorney Davis read Ordinance 6-20 title into the record. He explained this
ordinance would update definitions and updated the manner in which the Village would
deal with temporary signage. Commercial speech was defined and addressed within the
ordinance. Additionally, he advised this ordinance was passed on first reading and had
been discussed in detail at a workshop.
The hearing was opened up for Council comments. Council Member D'Ambra asked to
add height limitations on signage and perhaps reduce to some extent. Vice-Mayor Stone
noted this issue had been discussed in depth and the conversation would be continued at
a later date after passing the ordinance. The Mayor closed the hearing to Council and
opened it to the public. There being no public input, the Mayor closed the public hearing.
MOTION: Council Member D'Ambra made a motion to adopt Ordinance 6-20 on second
reading;
Vice-Mayor Stone seconded the motion. Carried unanimously 5-0.
13. ORDINANCE 8-20, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL
OF THE VILLAGE OF TEQUESTA, FLORIDA,, AMENDING THE VILLAGE OF
TEQUESTA CODE OF ORDINANCES AT CHAPTER 70. TAXATION; ARTICLE IV.
PUBLIC SERVICE TAX; DIVISION 2. ELECTRICITY, GAS AND WATER; SECTION 70-
121. TAX LEVIED. BY REPEALING THE "PER GALLON BASIS" FOR THE
COLLECTION OF TAX ON WATER BUT LEAVING UNCHANGED THE RATE OF 9%;
PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF
CHAPTER 70 SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY
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ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND
AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER
PURPOSES.
Village Attorney Davis read Ordinance 8-20 title into the record.
The hearing was opened to Council for comments. There being no comments, the hearing
was closed and opened to the public for comments. There being no comments, the hearing
was closed.
MOTION: Council Member D'Ambra made a motion to approve Ordinance 8-20 on
second reading; Vice-Mayor Stone seconded the motion. Carried unanimously 5-0.
NEW BUSINESS
14. SEU 4-20:Application from Nancy Burke Harvey, PLLC, for a Special Exception Use
Modification pursuant to Section 78-180. MU District (i) (5) Special Exception Uses,
of the Village of Tequesta Code of Ordinances. The Applicant is requesting approval
for a Special Exception Use Modification (Private School) to install an 842 square
foot awning to cover the south and west balcony of the building. The subject
property is located at One Main Street, Suites 207 & 208 Tequesta, FL 33469.
Attorney Davis swore in four people who would testify during the hearing. There were no
ex-parte communications by Council.
Community Development Planner Lance Lilly summarized the request was for a 842
square foot awning special exception request. He introduced applicants Ex.1 into the
record from the owner of the site giving approval for the awning. He presented a display
board showing the location and noted only "use" was being addressed this evening and
the aesthetics would be addressed by the Planning and Zoning Board.
Council Member D'Ambra clarified that the lady who signed the applicants Ex. 1 was in fact
given authorization from Mr. Zuccarelli to do so and the Mayor affirmed.
Diana Ard,102 Chapel Lane, Tequesta, drove by the building recently and stated had she
known it was a school she would have averted the area. She voiced concern that there
was no signage on the school or in the roadway. She further noted the lady directing
students did not have any signage and felt it would be beneficial to the students to have
proper signage added.
Nancy Harvey, 165 Fidel Circle, Jupiter, owner of the Harvey School, explained they were
in permitting process at this time for signage. She stated she could wear an orange jacket
if desired and noted she supervises the dismissal. Mayor Brennan asked that she not allow
the students in the middle of the street.
Vice-Mayor Stone voiced concern with how the awning would look visually.
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Ms. Zacarias, Community Development Director, explained the aesthetics would be
reviewed at the Planning and Zoning Board and explained this hearing was only for use
and if it could be installed. She further explained aesthetics was a Planning and Zoning
task and it would not come back to Council.
Attorney Davis explained the process was for Council to approve or deny the special
exception use and Planning and Zoning is the final decision on aesthetics. He noted that
if Council felt the awning did not meet the criteria outlined in the Order they could deny the
request. However, if they believed the school met all the criteria, it would be appropriate
to approve the request.
Mayor Brennan believed the criteria had been met. Council Member D'Ambra stated
awnings on Mediterranean style buildings were not unusual and believed every effort would
be made to ensure it was acceptable and would enhance the look of the building. Council
Member Brandon stated she did not like the color but felt that was a simple fix. Vice-Mayor
Stone noted they did not meet the criteria for items three and four and this would impact
the property values and was not compatible with the surrounding area.
MOTION: Council Member D'Ambra made a motion to approve SEU 4-20; Council
Member Prince seconded the motion. Carried 4-1 (opposed: Vice-Mayor Stone).
15. RESOLUTION NO. 37-203f A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, APPROVING A TEMPORARY WATER UTILITY
BILLING ADJUSTMENT POLICY TO ASSIST CUSTOMER BILLING ASSOCIATED
WITH THE INSTALLATION AND IMPLEMENTATION OF NEW WATER METERS;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Village Manager Allen explained in many cases the old meters were not registering
accurately and the new meters were more accurate in acquiring true volume of water
usage, which in turn reflected higher water bills. He reviewed the following relief efforts:
1. Excessive variance step adjustment for new meters - The Utility Director could approve
an excessive use credit for billing periods of July and August 2020 for bills that reflected a
consumption amount that was at least two times the customers monthly usage over the
previous three month actual period. Staff could adjust the bill so that it would be taken
down to the lowest tier over the previous months average so that it was not more than two
times the average. This adjustment would be for irrigation type issues and offered relief
as a one time scenario.
2. Adjustment for billing period of October 1, 2019 thru September 30, 2020 offered relief
for any individual water bills that billed for periods longer than 35 days and resulted in
captured water usage quantity that caused total usage to billed at the higher step rate.
These bills would be adjusted and lowered to the previous step rate for any period over 31
days.
Additionally, Mr. Allen explained they intend to delay the planned rate adjustment until
possibly January 2021 to get through billing issues.
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Council discussed in detail notifications to residents, which residents should be offered a
reprieve, and unaccounted water versus real versus apparent losses. Council Member
D'Ambra requested the number of impacted residents (Mr. Hammond advised
approximately 100-200 residents) and the amount of the impact. Vice-Mayor Stone asked
how many residential meters were online and Mr. Hammond stated in excess of 90%. Mr.
Stone asked when the online system would begin and Mr. Hammond advised in November.
MOTION: Council Member D'Ambra made a motion to approve Resolution 37-20; Vice-
Mayor Stone seconded the motion. Carried unanimously 5-0.
16. Approve Award of Request for Proposals for Financial Advisory Services (RFP
#2020-130101) to Hilltop Securities
Vice-Mayor Stone declared a voting conflict on the item due to a potential financial gain.
Finance Director Hugh Dunkley provided a synopsis of the RFP process and
recommendation of the committee to award the proposal to Hilltop Securities. He
explained Hilltop would assist with the near and long-term financial needs, assist with
obtaining credit, structuring the credit, sizing the debt and reaching out to potential bidders.
They would serve a distinct value as they have a good barometer with what was going on
in the market, allowing staff to issue debt at the most appropriate time.
Council Member D'Ambra asked Council approval to represent Council as an observer on
financial issues and offer suggestions and thoughts for consideration throughout the
process. Mayor Brennan voiced concern with this type of representation and suggested
these items go to workshop instead as opposed to a Council Member driving an issue on
behalf of Council. Attorney Davis advised the RFP did not contemplate a Council liaison
for this relationship. Council Member D'Ambra then asked to serve as an observer of the
meetings; Mr. Dunkley explained the process that would be taken and a recommendation
would be brought to Council in a workshop setting for discussion. Mayor Brennan stated
she preferred the workshop setting so that the entire Council was a party.
MOTION: Council Member D'Ambra made a motion to accept the recommendation and
authorize the execution of the contract with Hilltop Securities; Council Member Brandon
seconded the motion. Carried unanimously 4-0 (abstained: Vice-Mayor Stone).
17. Award Proposal for Construction Services Manager at Risk to Hedrick Brothers
Construction
Village Manager Allen explained having a Construction Manager at Risk had many
advantages including hiring to deliver the building at a guaranteed maximum price, design
issues, construction advice, careful oversight of cost and schedule, and opportunities to
shorten project schedule. Staff received 12 proposals and the committee unanimously
recommended Hedrick Brothers Construction. He explained the process moving forward
would include staff negotiating a fee for service and once the agreement was in place, the
team would work with staff on the design process.
Council Member D'Ambra requested an updated GANT chart.
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Agenda Item #1. [Draft)
MOTION: Council Member D'Ambra made a motion to award the proposal to Hedrick
Brothers Construction; Vice-Mayor Stone seconded the motion. Carried unanimously 5-
0.
ANY OTHER MATTERS
There were no additional matters discussed.
ADJOURNMENT
MOTION: Council Member D'Ambra made a motion to adjourn the meeting at 7:30 p.m.; Vice-
Mayor Stone seconded the motion. Carried unanimously 5-0.
Respectfully submitted,
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
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Agenda Item #1.
MINUTES
REGULAR COUNCIL MEETING
VILLAGE OF TEQUESTA, FL
SEPTEMBER 10, 2020 6:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by
Village Clerk Lori McWilliams.
Present were:
Mayor Brennan, Vice Mayor Stone, Council Member Brandon, Council Member D'Ambra and
Council Member Prince.
INVOCATION AND PLEDGE OF ALLEGIANCE - Vice-Mayor Stone
An invocation was offered by Reverend Dan Commerford of First Presbyterian Church of
Tequesta followed by the pledge of allegiance.
APPROVAL OF AGENDA
MOTION: Council Member D'Ambra made a motion to approve the agenda; Council Member
Brandon seconded the motion. Carried unanimously 5-0.
PRESENTATION — There were none.
CONSENT AGENDA
MOTION: Council Member Frank D'Ambra made a motion to approve the consent agenda,
removing item number 5 for discussion; Council Member Laurie Brandon seconded the motion.
Carried unanimously 5-0.
5. RESOLUTION 33-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR
201912020 GENERAL FUND #001 BUDGET BY INCREASING REVENUES AND
EXPENDITURES IN THE AMOUNT OF $50,000.00 TO FUND THE POLICE
DEPARTMENT'S CORONA VIRUS EMERGENCY SUPPLEMENTAL FUNDING GRANT
PROGRAM; PROVIDING AN EFFECTIVE DATE;AND FOR OTHER PURPOSES.
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Agenda Item #1.
Council Member D'Ambra asked about the difference between exhibit A and figures stated
earlier in the application. Manager Allen assured Council Member D'Ambra he would get
back to him with an answer.
MOTION: Council Member D'Ambra made a motion to have staff request authorization to
amend the General Fund #001 budget for FY2019/2020; Vice-Mayor Stone seconded the
motion. Carried unanimously 5-0.
1. MINUTES: 8/3/20 Workshop; 8113120 Regular
2. Approval of Contracts Signed by Manager Under$25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council.)
1. Atlas Peat & Soil, Inc. Credit Application-Water Distribution/Stormwater, Costs
dependent on services provided, (The Atlas Peat & Soil Credit Application is on file
in the Water Distribution/Stormwater Department for review. Please contact David
Tinoco, 561-768-0484 to view the file). 2. FEC Railway Property Renewal Lease 281-
1-2a-Public Works, $4,277.44,, (The FEC Railway Property Renewal Lease is on file in
the Public Works Dept. Please contact Doug Chambers, 561-768-0482 to view the
file). 3. FEC Railway Property Renewal Lease 281-1-2b-Public Works, $12,931-80,
(The FEC Railway Property Renewal Lease is on file in the Public Works Dept. Please
contact Doug Chambers, 561-768-0482 to view the file). 4. Southeastern Printing
Quote 35857-Administration, $2,496.00,, (The Southeastern Printing Quote 35857 is
on file in Village Clerk's Office. Please contact Kellie Bonneau, 561-768-0444 to view
the file). 5. Southeastern Printing Quote 35858-Administration, $550.00, (The
Southeastern Printing Quote 35858 is on We in Village Clerk's Office. Please contact
Kellie Bonneau, 561-768-0444 to view the file). 6. Wapro 30" Check Valve Quote-
Stormwater Outfall-Water Distribution/Stormwater, $10,,168.00, (The Wapro Check
Valve Quote is on file in the Water Distribution/Stormwater Dept. Please contact
David Tinoco, 561-768-0482 to view the file).
3. RESOLUTION NO. 31-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, INCREASING REVENUES AND EXPENDITURES
IN THE GENERAL FUND #001 201912020 BUDGET IN THE AMOUNT OF $10,000.00
RECOGNIZING ADDITIONAL LAND DEVELOPMENT REVENUES AS WELL AS
RECOGNIZING RELATED CONTRACTUAL LABOR AND LEGAL EXPENDITURES
4. RESOLUTION NO. 32-201 A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE
SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS
PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES.
6. RESOLUTION NO. 34-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY PROCLAMATION THE STATE
OF EMERGENCY DECLARATIONS ISSUED ON APRIL, 10, 2020, APRIL 17, 2020,
APRIL 24, 2020, MAY 1, 2020, MAY 8, 2020, MAY 15, 2020, MAY 22, 2020, MAY 29,
2020, JUNE 51 2020, JUNE 12, 2020, JUNE 19, 2020, JUNE 26 2020, JUL Y 3, 2020,
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Agenda Item #1.
JUL Y 10, 2020, JUL Y 17, 2020, JUL Y 24, 2020, JUL Y 31, 2020, AUGUST 7, 2020,
AUGUST 14, 2020, AUGUST 21, 2020, AUGUST 28, 2020 AND SEP TEMBER 4, 2020
(A CONTINUANCE OF RESOLUTIONS NO. 11-20, 15-20, 18-20 AND 25-20) FOR THE
VILLAGE OF TEQUESTA DUE TO COVID-19 (CORONAVIRUS), ALL EMERGENCY
REGULATIONS ACTIVATED UNDER THE PROVISIONS OF CHAPTER 26 OF THE
VILLAGE CODE OF ORDINANCES, AND THE DESIGNATION OF THE FIRE CHIEF AS
THE EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO LONG AS
THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT
7 Acceptance of Insurance Reimbursement for February 4, 2020 Water Main Break
8. Approve Jupiter Medical Center Urgent Care 2020-2022 Agreement For Services
9. Approve Developer Agreement with Turnberry Beach Road LLC for Sea Glass
Development Project
10. Approve Agreements for General Consulting Services— Continuing Contracts (RFQ
#UTIL 06-20)
END OF CONSENT AGENDA
COMMUNICATIONS FROM CITIZENS
Dr. Joi Sutton addressed Council and asked for a solution to her veterinary practice's parking
dilemma on Cypress Drive. She explained that there were only seven parking spaces available
for her building, which included both staff and clientele.
Mr. Robert Passander of 374 Riverside Drive brought a visual representation of a non-fitting pipe
fixture and explained that the Village had installed it on his property haphazardly and without a
permit.
COMMUNICATIONS FROM COUNCIL
Council Member D'Ambra suggested several resolutions regarding Phase 2 within Palm Beach
County. He was concerned with businesses being able to survive, and asked that restaurants be
able to move to a 75% occupancy rate. Additionally, he would like to see them move toward
100% occupancy by November 2, 2020. Council Member D'Ambra would like a resolution passed
conveying concern in regards to Palm Beach County schools lack of preparedness.
Council agreed to bring the discussion to a workshop setting for further conversation.
Council Member Stone commended staff on a job well done in working with the community during
the pandemic.
Council Member Brandon thanked Manager Allen for taking action in creating a plan for properties
that the Village owns, which would serve the residents of the Village. She felt that the local
schools were working hard to accommodate children and parents during these trying times.
Mayor Brennan thanked the staff for their hard work and was grateful to Manager Allen for his
commitment to the Village.
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Agenda Item #1.
STANDING REPORTS
Village Attorney
Attorney Davis revealed that most of his work had been behind the scenes lately, however he was
available for any questions.
Village Manager
Manager Allen thanked the Police and Fire Department for their work during the recent
Presidential and Gubernatorial visit. He commended Utility Director Matt Hammond and the
Water Department's hard work with the meter change out project. He thanked Village Clerk Lori
McWilliams and IT Director Brad Gomberg for their constant work in bringing the meetings to all,
recognizing the challenges that live streaming brought.
Manager's Report
All reports had already been emailed to Council.
Police Department
Fire Department
UTILITIES
REGULAR AGENDA
OLD BUSINESS - None
NEW BUSINESS
11. SPR 1-20:Application from VILLAGE OF TEQUESTA for a site plan review to build a
one (I)-story 14,799 square foot recreational facility. The application also includes
one (1) monument sign and revised parking and landscaping plans. The subject
property is located at 399 Seabrook Road, Tequesta, Florida, 33469.
Village Attorney Keith Davis announced the proceeding was quasi-judicial and he swore in
three members of the meeting. There were no ex parte communications.
Community Development Director Nilsa Zacarias addressed Council and explained that
the application had been through the process and was now ready for Council approval.
Mr. Donaldson Hearing of Cotler and Hearing presented a power point presentation for
Council. He believed the new building and parking configuration would enhance the
Constitution Park area. His slide show illustrated the building and surrounding area and
revealed the existing building would be replaced by a structure approximately double the
size. Mr. Hearing believed the new building could be completed by 2022 if it was approved
this evening.
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Agenda Item #1.
Council Member D'Ambra urged Council to compress the process so that the Community
Center could open sooner than 2022.
Mr. Gonzalez, of REG recommended using a construction manager for quality assurance
on the project. A generator was planned as an option dependent upon pricing.
It was confirmed that the building was hurricane strong and could possibly serve as a
temporary shelter, especially if a generator was installed.
The construction trailer needed to be hurricane rated and Manager Allen was working on
an alternative to achieve this.
MOTION: Council Member D'Ambra made a motion to approve SPR 1-20; Council
Member Prince seconded the motion. Carried unanimously 5-0.
12. Resolution 29-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQ UES TA, FL ORIDA, AUTHORIZING THE UPWARD MODIFICATION OF EMS
TRANSPORT USER FEES TO KEEP RATES COMPARABLE WITH OTHER PALM
BEACH COUNTY AMBULANCE TRANSPORT SERVICES IDENTIFIED IN "EXHIBIT
A".; AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF
THE VILLAGE
Village Attorney Keith Davis read Resolution 29-20 into the record.
Fire Chief Trube asked Council to consider raising the transport user fee to a level, which
was in line with other area agency fees. He added that the transport fee for the Village
would still be the lowest in Palm Beach County. Chief Trube would have to get back to
Council with the cost of transporting a patient.
MOTION: Council Member D'Ambra made a motion to approve Resolution 29-20;
Council Member Brandon seconded the motion. Carried unanimously 5-0.
13. Resolution 30-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AUTHORIZING THE WRITE-OFF OF UNCOLLECTABLE EMS
TRANSPORT USER FEES AS IDENTIFIED IN THE ATTACHED "EXHIBIT A';
AMENDING AND INCREASING THE FISCAL YEAR 201712018 GENERAL FUND #001
BUDGET BY APPROPRIATING FUND BALANCE IN AN AMOUNT EQUAL TO THE
AMOUNT IDENTIFIED IN THE A TTA CHED "EXHIBI T A" TO FUND BAD DEB T AND
AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE
VILLAGE; PROVIDING AN EFFECTIVE DATE;AND FOR OTHER PURPOSES.
Attorney Keith Davis read Resolution 30-20 into the record.
Chief Trube explained to Council that Resolution 30-20 was to approve writing off
uncollectible transport fees totaling approximately $71,000 during the timeframe of
February 2017 through September of 2018.
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Agenda Item #1.
MOTION: Council Member D'Ambra made a motion to approve Resolution 30-20; Vice-
Mayor Stone seconded the motion. Carried unanimously 5-0.
14. ORDINANCE 06-20, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL
OF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING CHAPTER 78. ZONING.,
ARTICLE XI. SIGNS. TO CONFORM VILLAGE CODE TO RECENT LEGAL
PRECEDENT REGARDING SIGNS AND TO PROVIDE INTERNAL CONSISTENCY;
PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF
CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS
PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILI TY
CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND
FOR OTHER PURPOSES.
Village Attorney Keith Davis read Ordinance 06-20 into the record. He explained this
ordinance would update definitions as well as the manner in which the Village would deal
with temporary signage. He added that "commercial speech" was also defined and
addressed within the ordinance.
Mayor Brennan opened the hearing for Council Comment. Council Member Brandon
asked Council to consider allowing temporary signage by issuing a special event permit for
open house signs, HOA (Home Owners Association) meeting signs, and church service
signs.
Mayor Brennan felt the sign code should be across the board and should not have many
exceptions, as other businesses would view this as unfair.
Vice Mayor Stone felt the ordinance should be followed, however he was open to working
with local homeowner associations and realtors.
Council Member D'Ambra felt it would be problematic to allow certain realtors to have
signage but not others. He felt HOAs had other means of notifying residents other than
signage.
Attorney Davis asked Council to consider passing this ordinance on first reading as written,
adding that the permitting process could be discussed later.
Council decided a Workshop on the permitting process should be scheduled.
Mayor Brennan opened the meeting to the public for comments; there being none, the
meeting was closed to the public.
MOTION: Vice-Mayor Stone made a motion to adopt on first reading;
Council Member D'Ambra seconded the motion. Carried unanimously 5-0.
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Agenda Item #1.
15. ORDINANCE 8-20, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE OF TEQUESTA
CODE OF ORDINANCES AT CHAPTER 70. TAXATION; ARTICLE IV. PUBLIC
SERVICE TAX; DIVISION 2. ELECTRICITY, GAS AND WATER; SECTION 70-121. TAX
LEVIED. BY REPEALING THE "PER GALLON BASIS" FOR THE COLLECTION OF
TAX ON WA TER BUT LEA VING UNCHANGED THE RA TE OF 9%; PROVIDING THA T
EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 70 SHALL
REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A
CONFLICTS CLAUSE, A SEVERABILI TY CLAUSE, AND AUTHORITY TO CODIFY;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Village Attorney Davis read Ordinance 8-20 into the record.
Manager Allen explained that "water service" was defined as water consumed along with
the monthly service charge.
Mayor Brennan opened the public hearing for Council comments; there being none, she
closed the hearing to Council and opened it up for public comments. There were no public
comments, therefore the hearing was closed.
MOTION: Council Member D'Ambra made a motion to approve ordinance 8-20; Vice-
Mayor Stone seconded the motion. Carried unanimously 5-0.
ANY OTHER MATTERS
Council Member D'Ambra brought forward the possibility of the Village maintaining the land east
of US Highway One, which was currently being managed the Bureau of Land Management.
Manager Allen added that the park grant writer had submitted a letter to FDOT (Florida
Department of Transportation) for a possible grant for landscape beautification. He advised they
were waiting to hear the results of the grant request.
Vice Mayor Stone suggested that the palm trees on either side of the Tequesta Drive Bridge have
decorative lighting installed for the holiday season this year.
16. Meeting Task Assignments
ADJOURNMENT
The meeting was adjourned at 7:30 PM
MOTION: Council Member D'Ambra made a motion to adjourn the meeting Council Member
Brandon seconded the motion. Carried unanimously 5-0.
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Agenda Item #1.
Respectfully submitted,
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
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