HomeMy WebLinkAboutMinutes_Selection Review_9/9/2020MINUTES
SELECTION COMMITTEE MEETING
VILLAGE OF TEQUESTA, FL
SEPTEMBER 9, 2020 11:00 AM zoom
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Village Clerk, Lori McWilliams at 11 AM. A roll call was
taken by Village Clerk McWilliams.
Present were:
Tinoco, Chambers, Director of Public Works, Hammond, Utilities Director, Litteral, and Racanati,
Assistant Finance Director.
AGENDA ITEMS
1. Review Submitted Financial Services RFQ's
Village Clerk McWilliams explained to the Committee that the meeting would include:
going thru the individual quotes and discussion on each proposal. There would be a
short break for the Committe to fill out the evaluation forms. Village Clerk McWilliams
would then calculate the scores and read the results.
Hilltop Security
Finance Director Hugh Dunkley opened up the discussion on Hilltop Security. Mr.
Matthew Sansbury, of Hilltop Security was present on the zoom call and greeted the
committee. Mr. Dunkley acknowledged that the proposal included a 3 year contract with
the possibility of 2 renewals. He added that there was no sliding -scale and appreciated
the different scenarios that were layed out for the committee. Mr. Dunkley believed the
company met all benchmarks and was larger is size than the others. His only area of
concern was the disciplinary action notated in their packet.
Tatiana Racanati, Assistant Finance Director felt the company was a good fit for the
Village.
Parks and Recreation Director, Greg Corbitt asked about a bank loan being preferred
over a bond. It was confirmed that this was the case.
Dunlap & Associates
Finance Director Hugh Dunkley revealed to the Committee that Dunlap & Associates had
been unresponsive in the process.
Estrada Hinujaron
Finance Director Hugh Dunkley felt that Estrada Hinujaron did a good job in illustrating
the savings over the life of the loan. He noted that this was a smaller firm and the price
was double that of Hilltop.
The Committee took a break at 11:32 AM to go over the evaluations and provide scores
for each company.
2. Evaluation and Ranking of Financial Services Proposals
The Commitee reconvened at 11:50 AM. Village Clerk Lori McWilliams shared the
evaluation scoring form with the Committee Members. The results were as follows:
1. Hilltop Security 274
2. Dunlap & Associates 0
3. Estrada Hinujaron 247
Finance Director Hugh Dunkley recommendeded Hilltop Security and felt the Committee
could bypass any presentations.
MOTION: Tinoco made a motion to reccomend Hilltop Securities to Council; Litteral
seconded the motion. Carried unanimously 5-0.
ADJOURNMENT
The meeting was adjourned at 11:55 AM.
MOTION: to adjourn the meeting