HomeMy WebLinkAboutMinutes_Regular_11/12/2020MINUTES
REGULAR COUNCIL MEETING
VILLAGE OF TEQUESTA, FL
NOVEMBER 12, 2020 6:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by
Village Clerk Lori McWilliams.
Present were:
Mayor Abby Brennan, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, and Council
Member Bruce Prince
Absent were:
Council Member Laurie Brandon
INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Frank D'Ambra
An invocation was offered by Council Member D'Ambra followed by the pledge of allegiance.
APPROVAL OF AGENDA
Council Member D'Ambra made a motion to approve the agenda. Vice -Mayor Stone seconded
the motion. Carried unanimously 4-0.
PRESENTATION (None)
CONSENT AGENDA
MOTION: Vice -Mayor Stone made a motion to approve the consent agenda. Council Member
Prince seconded the motion. Carried unanimously 4-0. (absent: Council Member Brandon)
Village Attorney Keith Davis made council aware that item five on the consent agenda was not
ready for approval. Mayor Brennan clarified the need to approve consent agenda without item
five.
MOTION: Council D'Ambra made a motion to approve consent agenda without item five. Vice -
Mayor Stone seconded the motion. Carried unanimously 4-0. (absent: Council Member
Brandon)
1. MINUTES: September 10, 2020 Regular, 2020 Workshop, and October 8, 2020
Regular
2. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council.)
1. FDEP Grant Agreement A1059-Parks & Recreation, $N/A, (The FDEP Grant
Agreement A1059 is on file in the Parks & Recreation Department for review.
Please contact Greg Corbitt at 561-768-0473 to view the file); 2. FDEP Grant
Agreement A1069-Parks & Recreation, $N/A, (The FDEP Grant Agreement A1069 is
on file in the Parks & Recreation Department for review. Please contact Greg
Corbitt at 561-768-0473 to view the file); 3. RAJ Electric Generator Maintenance
Agreement -Public Works, $595.00 Annually, (The RAJ Electric Generator
Agreement is on file in the Public Works Department for review. Please contact
Doug Chambers at 561-768-0482 to view the file); 4. TAW Power Systems, Inc.
Generator Maintenance Agreement, $2,200.00 Annually, (The TAW Power Systems,
Inc. Generator Maintenance Agreement is on file in the Public Works Department
for review. Please contact Doug Chambers at 561-768-0482 to view the file); 5.
Tequesta Tire Company, Inc. Annual Fleet Maintenance Contract Addendum/1 Yr.
Extension -Public Works, $Contract Rates Remain The Same, (The Tequesta Tire
Company, Inc. Annual Fleet Maintenance Contract Addendum/1 Yr. Extension is on
Me in the Public Works Department for review. Please contact Doug Chambers at
561-768-0482 to view the file). 6. Life Scan Wellness Centers Agreement -Fire
Department, $18,300.00 Annually, (The Life Scan Wellness Centers Agreement is
on file in the Fire Department for review. Please contact Tessa McKay at 561-768-
0559 to view the file). 7. Cynthia McDonald Grant Writing Amended Agreement -
Administration, $See Agreement, (The Cynthia McDonald Grant Writing Amended
Agreement is on file in the Village Manager's Office for review. Please contact
Debra Telfrin at 561-768-0465 to view the file).
3. RESOLUTION 38-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, APPROVING AND ADOPTING THE 2020 REVISED
PROGRAM FOR PUBLIC INFORMATION PLAN
4. RESOLUTION 39-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, CALLING FOR THE GENERAL MUNICIPAL ELECTION
TO BE HELD TUESDAY, MARCH 9, 2021, AND IF NECESSARY, THE MUNICIPAL
RUN-OFF ELECTION TO BE HELD TUESDAY, MARCH 23, 2021, FOR THE
PURPOSE OF ELECTING COUNCIL SEATS 2 AND 4 FOR TWO YEAR TERMS;
REQUESTING THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS
CONDUCT THE ELECTION; DESIGNATING POLLING LOCATIONS; NAMING THE
CANVASSING BOARD; ESTABLISHING ELECTION PROCEDURES; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
5. Approve 2021 Municipal Election Vote Processing Equipment Use and Elections
Services Agreement with the Palm Beach County Supervisor of Elections for the
March 9, 2021 Municipal Election
Removed from consent agenda.
6. RESOLUTION NO. 45-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY PROCLAMATION THE
STATE OF EMERGENCY DECLARATIONS ISSUED ON MARCH 13, 2020, MARCH
20, 2020, MARCH 27, 2020, APRIL 3, 2020 APRIL, 10, 2020, APRIL 17, 2020, APRIL
24, 2020, MA Y 1, 2020, MA Y 8, 2020, MA Y 15, 2020, MA Y 22, 2020, MA Y 29, 2020,
JUNE 5, 2020, JUNE 12, 2020, JUNE 19, 2020, JUNE 26 2020, JULY 3, 2020, JULY
10, 2020, JULY 17, 2020, JULY 24, 2020, JULY 31, 2020, AUGUST 7, 2020, AUGUST
14, 2020, AUGUST 21, 2020, AUGUST 28, 2020 SEPTEMBER 4, 2020, SEPTEMBER
11, 2020, SEPTEMBER 18, 2020, SEPTEMBER 25, 2020, OCTOBER 2, 2020,
OCTOBER 9, 2020, OCTOBER 16, 2020, OCTOBER 23, 2020 OCTOBER 30, 2020
AND NOVEMBER, 2020 (A CONTINUANCE OF RESOLUTIONS NO. 11-20, 15-20, 18-
20, 25-20, 34-20 AND 35-20) FOR THE VILLAGE OF TEQUESTA DUE TO COVID-19
(CORONAVIRUS), ALL EMERGENCY REGULATIONS ACTIVATED UNDER THE
PROVISIONS OF CHAPTER 26 OF THE VILLAGE CODE OF ORDINANCES, AND
THE DESIGNATION OF THE FIRE CHIEF AS THE EMERGENCY MANAGEMENT
DIRECTOR FOR THE VILLAGE FOR SO LONG AS THE LOCAL STATE OF
EMERGENCY CONTINUES IN EFFECT, PROVIDING AN EFFECTIVE DATE, AND
FOR OTHER PURPOSES.
7. Approve Revised Developer Agreement with Turnberry Beach Road LLC for Sea
Glass Development Project
END OF CONSENT AGENDA
COMMUNICATIONS FROM CITIZENS
Mr. Jon Pasqualone of The Hobe Sound Chamber of Commerce - Tequesta Steering
Committee addressed Council and asked for advertising assistance and sponsorship with a
business punch card program. The committee was proposing a punch card that local business
could give shoppers with incentives. Examples of five qualifying punches receiving a face mask,
ten a portfolio binder, and 20 a gift card from a Tequesta business were shared. The Village of
Tequesta's support of the program could help with marketing through several mediums.
Vice- Mayor Kyle Stone explained that there were 365-375 businesses in Tequesta with 20
participating in the Hobe Sound Chamber. The Chamber was hoping, with more support from
the Village, it would create more events and generate more business.
Village Clerk Lori McWilliams clarified the goal of a start date before Thanksgiving and the
chamber steering committee's responsibilities in acquiring gift cards. Mayor Brennan wanted to
know the dollar amount that was being asked from the village. Clerk McWilliams expected it
was under $1,000.
Council Member Prince believed an app was less expensive in the long term. All parties
agreed. It was expressed the cards were a last resort.
Council Member D'Ambra expressed the desire to take the program further and designate a
weekend in December for a sidewalk sales event. He stated codes needed to be updated to
allow multiple racks on that day. Vice -Mayor Stone acknowledged this as another goal, with the
card being the first step, and the overall goal to further drive business. A discussion took place
about moving forward with a weekend in December and would be looked into by Chamber.
Council Member Prince asked about advertising. Clerk McWilliams explained the use of the
Village website, Code Red Newsletter, Social Media, custom hashtags, and Social Media tags.
Council Member Prince also suggested a flyer in the water bill, this was confirmed as another
method that would be used.
Council Member D'Ambra and Vice -Mayor Stone also expressed their ability to provide
discretionary funds to assist with the program implementation. Consensus of Council agreed to
support sponsorhsip of the event.
COMMUNICATIONS FROM COUNCIL
Council Member Prince encouraged everyone to stay safe and asked about virtual meetings.
Council Member D'Ambra stated that virtual meetings cannot take place due to the Governors
Emergency Order expiring. Mayor Brennan also had questions about virtual meetings and
asked for input from Village Attorney Davis.
Village Attorney Davis explained the legality of the Emergency Orders. He defined quorums
would be needed to conduct virtually within a State of Emergency and specifics of the legal
language. He illustrated the original Executive Order was continually extended until October.
The original order that allowed for virtual meetings expired on November first and was not
extended. He referred to home rule and his awareness that some cities were declaring. He
stated his hesitation on home rule and was not convinced of its legality in this regard.
Mayor Brennan asked if council was comfortable meeting in person. Vice -Mayor Stone and
Council Member D'Ambra supported continuing to meet in person and abiding by CDC
guidelines. Council Member Prince was also in support of following CDC guidelines and
mandates in Palm Beach County. He expressed the need to keep watch to see if it was needed
to proceed virtually.
Village Attorney Davis added in the handful of cities declaring home rule and adopting their own
ordinance, those cities stated they would engage in a regular meeting to remedy issues if cited
for unlawful virtual meetings. Thereby indicating they know this may not hold legal ground.
STANDING REPORTS
Village Attorney
Village Manager
8. Managers Report
Manager Jeremy Allen acknowledged Lynne Britt for her work and dedication on the
FEMA training. She appealed the scoring and the Village score decreased to seven, with
the goal being six. He explained the score helps insurance rates and citizens. Manager
Allen also echoed the Covid discussion and stated he and Fire Chief Trube along with the
rest of the Village were continually monitoring the situation.
The website redesign and update, led by IT Manager Brad Gomberg and Clerk
McWilliams, had been finalized and would go live November 17, 2020.
New Village Police Officer Luis Lopez was sworn in. Due to Covid it was attended by
staff and not open to the public.
Fall Festival would be held on Saturday. All 250 slots in the two sessions were filled
within one day. Health and safety measures were implemented. The Parks and
Recreation team had done a great job with the event and were working on the next event.
Vice -Mayor Stone was concerned about speeding on Willow Road and wanted to
continue the push for further police presence. Manager Allen explained that the speeding
study showed more of a perceived issue than an actual one. The results were shared
with the concerned citizen and would be shared with Council.
Vice- Mayor Stone also asked about Hurricane and Disaster preparedness previously
discussed with the North Palm Beach Chamber of Commerce and wanted to know if it
was moving forward. Manager Allen would follow up.
Vice -Mayor Stone mentioned concerns from a non-resident about the new turn lane on
Old Dixie Highway Southbound past Tequesta Drive. The concerned citizen stated there
is aggressive driving to get into the turn lane. Manager Allen said he would take a look
and involve Palm Beach County.
Manager Allen also wanted to let Council know that the water billing portal would be live
on Monday. Mayor Brennan thanked Utilities Director Matt Hammond for his work on the
portal. Vice -Mayor Stone shared an example of a colleague expressing the efficiency of
the new processes.
Police Department
Fire Department
UTILITIES
REGULAR AGENDA
OLD BUSINESS - None
NEW BUSINESS
9. Approve Construction Services Manager at Risk agreement with Hedrick Brothers
Construction (backup to follow)
Manager Allen explained the project, costs, and timetables of the agreement with Hedrick
Brothers. Present from Hedrick Brothers were President Erik Himmel, Vice President of
Business and Legal Affairs Patrick Painter and Project Manager Doug Gordon. Village
staff recommended the approval of the agreement with Hedrick Brothers and expressed
the reasonable rates negotiated. Manager Allen highlighted several aspects of the
agreement included were guarantee in price, cost saving incentives, a clause for
liquidated damages and completion, unused contingency moneys being awarded back to
the village, monthly budget reports, progress reports for Council, and retainage fees. He
acknowledged their energy and enthusiasm for the project and excitement for the
partnership.
Council Member D'Ambra thanked Hedrick Brothers for the GANT chart and expressed
his excitement with timelines and final delivery date. He asked for clarification on design
and construction milestones and how it would align with the GANT chart. Mr. Gordon
explained it was a live document and collaboration with REG until GMP where it would be
finalized. Council Member D'Ambra also asked for clarification on cost of construction,
and reimbursable and non -reimbursable fees. Mr. Himmel explained the Project Manager
is allotted a certain amount of time on the project, Mr. Gordon clarified certain tasks
would be done on -site verse off -site. Attorney Painter explained article seven
encompassed what the fees were based on.
Mayor Brennan asked Manager Allen about a start date and when moneys would need to
be moved. Manager Allen explained the first step was demolition to start in December
and construction to follow in the New Year after plans were received. Authorization to
borrow money would come in January. The demo would start prior as money was
available and a resolution was passed to reimburse the Village. Mayor Brennan wanted
to talk about communications, authorizations and specifics on contacts at the next
workshop.
Vice- Mayor Stone wanted to know if there was access to Constitution Park during
construction. Mr. Gordon explained preliminary work on utilities was done prior, along
with a look at the Dover Road scope. The park would remain operational with the
exception of a few days for safety reasons.
Council Member D'Ambra asked about the status of the RFP for finance. Manager Allen
confirmed it was in the process and would be handled quickly.
MOTION: Council Member D'Ambra made a motion to approve Construction Services
Manager at Risk agreement with Hedrick Brothers Construction; Council Member Prince
seconded the motion. Carried unanimously 4-0. (absent: Council Member Brandon)
10. SEU 05-20: Application from Royal Tequesta LLC., for a Special Exception Use
pursuant to Section 78-174. R2 District (d) (7) Special Exception,Uses, of the
Village of Tequesta Code of Ordinances. The Applicant is requesting Special
Exception Use Approval for a Planned Residential Development (PRD) for a two
(2)-story 69-unit fee simple townhomes and amenities in the R-2 Zoning District.
The application includes a landscaping plan and a monument sign. The subject
property is located at 746 US Highway 1 and 734 N. US Highway 1, Tequesta,
Florida, 33469.
Attorney Davis swore in three people who would testify during the hearing. Council
Member Prince recused himself from the discussion and vote. Attorney Davis advised
Clerk McWilliams would provide the conflict disclosure form to Council Member Prince
and he would not be able to participate in the discussion and vote.
Community Development Director Nilsa Zacarias summarized the application for a
special exemption use from Royal Tequesta noting that the project was approved in
January and had the same number of units, height and similar facades. The difference
was ownership moving from a Condominium Association to Fee Simple Townhomes.
She explained moving to townhomes requires three PRV code waivers.
Troy Holloway of Royal Tequesta, LLC provided a presentation highlighting the waivers
requested was due to marketing as townhomes and not condominiums. In his
presentation he stated the multi -family dwelling was allowed in the zoned area and
included condominiums, apartments, group homes and row houses, but excluded
townhouses. Attorney Davis determined that row home definition does not allow for fee
simple lot lines and townhomes were better suited. Mr. Holloway further highlighted the
development would not have noticeable changes. The changes included doggie
dispensers and additional landscaping throughout property and along U.S. Highway One.
He also brought attention to the advantage of fee simple townhomes and home owners
association verse condominium associations including larger buyer pool, higher demand,
less insurance restrictions and turnover. Mr. Holloway requested three waivers: lot
coverage with no increase, open space with no decrease and setbacks from Right -of -
Way with no changes. The only change required was due to the PRD regulations of a
subdivision.
The hearing was opened to the public for comments.
Pat Watkins 167 River Drive, Tequesta, long time resident, realtor and former Council
Member spoke in encouragement of the townhome development and asked for approval.
She emphasized the townhome development is very desirable.
Clerk McWilliams read three online comments:
Cheryl Koenig, Tequesta resident, not in favor of the proposed development. She lives
across the street and described an abundance of traffic with U.S. Highway One being two
lanes and worried this would make it worse.
John E. Huley, resident of Casa Del Sol. He stated he was not opposed to the project in
general, but wanted to know if an impact study on traffic was done and if the outcomes
were shared. He was also concerned about the property turning into rentals and
devaluing Casa Del Sol. He asked for rental restrictions and a reduced number of units
with more elegant structure.
M. Kayne, Tequesta resident, petitioned Council to think of the beautiful Tequesta Village
and consider an essential business instead of a residential community. Mr. Kayne voiced
concerns of traffic, schools, and crime as reasons to not approve.
Council Member D'Ambra aired the need for additional housing in Tequesta and
preferred townhomes to condominiums. He expressed the need for quality in the
buildings that is necessary for the Village of Tequesta.
Mayor Brennan explained this project had come before Council before and that this is just
a method change from condominiums.
Vice -Mayor Stone added their were studies done previously for school capacity and
traffic studies and was on record. He wanted clarification on whether the roof
responsibilities would fall to the HOA or owner. Steven Cohen with Royal Tequesta, LLC
stated the HOA governing documents would spell out roofing responsibilities. Vice -
Mayor Stone also asked about rental rules and Mr. Cohen stated that would also be in
the governing documents and it was provided to Village for approval.
MOTION: Council Member D'Ambra made a motion to approve SEU 5-20; Vice -Mayor
Stone seconded the motion. Carried 3-1 (abstained: Council Member Prince; absent:
Council Member Brandon).
11. VAR 05-20: Application of Via Proxy LLC., 389 Tequesta Drive, Tequesta, FL 33469,
for a variance from the requirement of Sec. 78-298 to sell intoxicating liquors,
wines and beverages for consumption on the premises within a 402 +/- foot radius
of any church, school or youth center, where Sec. 78-298 currently allows for such
sale only at a 1,000 foot radius or greater from any church, school or youth center.
The property owner is La Via Di Dio LLC.
Attorney Davis swore in two people who would testify during the hearing. There were no
ex-parte communications by Council
Ms. Zacarias presented letters from The First Baptist Church and Lighthouse Arts Center
in support of the application. Mayor Brennan asked about Good Shepherd Church and
School. Via Proxy LLC. Owner Tish Sawyer and Managing Partner Carolyn Mays
explained that they met with both Reverend Doug Scharf and Director of Admissions
Heather Vaughn who were supportive and welcoming to the neighborhood. A letter was
sent for them to submit, but it was not mandatory. Council Member D'Ambra
acknowledged that Good Shepherd has been supportive to similar businesses.
Mayor Brennan wanted confirmation they would not be selling any spirits other than wine.
Ms. Sawyer confirmed it was beer, wine and sake. She explained the main component
was kitchen goods and they were not opened in the evening other than small parties.
Mayor Brennan also questioned if there would be bottles of wine and spirits for sale. Ms.
Sawyer confirmed there would not be. Mayor Brennan confirmed this is not a retail store
and only accommodating customers.
MOTION: Council Member D'Ambra made a motion to approve VAR 05-20; Vice -Mayor
Stone seconded the motion. Carried unanimously 4-0. (absent: Council Member
Brandon).
12. RESOLUTION NO. 40-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE FISCAL
YEAR 201912020 GENERAL FUND #001 BUDGET BY $91,376.00 TO RECOGNIZE
CASUALTY INSURANCE PREMIUM TAXES RECEIVED IN FISCAL YEAR 201912020.
Title read by Village Attorney Davis.
Finance Director Hugh Dunkley summarized the resolution was for recognizing the state
premium tax contribution to the pension trust and transferring the money immediately.
Council Member D'Ambra asked when the 175 money was received. Mr. Dunkley stated
it was received for Fire and was confirming receipt for Police.
MOTION: Council Member D'Ambra made a motion to approve amending and increasing
the Fiscal Year 2019/2020 General Fund #001 Budget by $91,376.00 to recognize
Casualty Insurance Premium Taxes received in Fiscal Year 2019/2020. Vice -Mayor
Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member
Brandon).
13. RESOLUTION NO. 41-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTIES TO BE
SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS
PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Title read by Village Attorney Davis.
Mayor Brennan voiced her approval of properties auctioned. Manager Allen praised
Public Works Manager Doug Chambers on the auctioning and return.
MOTION: Vice -Mayor Stone made a motion to approve disposing of surplus properties in
accordance with Village policies. Council Member Prince seconded the motion. Carried
unanimously 4-0 (absent: Council Member Brandon).
14. RESOLUTION 42-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, ADOPTING A REVISED SCHEDULE OF FEES AND
CHARGES FOR THE PROVISION OF WATER SERVICES RENDERED BY THE
VILLAGE OF TEQUESTA FOR ITS CITIZENS AND OTHER MEMBERS OF THE
PUBLIC; PROVIDING THAT THIS REVISED SCHEDULE OF FEES AND CHARGES
SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL
DURING REGULAR BUSINESS HOURS; PROVIDING AN EFFECTIVE DATE, AND
FOR OTHER PURPOSES.
Title read by Village Attorney Davis.
Mayor Brennan asked if this was covered in a workshop and Mr. Hammond confirmed it
was. He summarized this was the purchase price reimbursement and enacted the rates
and fees for new Harbor Road North residents as they come on for service. Vice -Mayor
Stone asked if the steps would be itemized and number of gallons used would be listed
for residents. Mr. Hammond explained that this was not an ability with the BSA software.
MOTION: Council Member D'Ambra made a motion to approve Resolution No. 42-20
Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council
Member Brandon).
15. RESOLUTION 43-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA DECLARING ITS INTENT TO REIMBURSE THE GENERAL
FUND, BUILDING FUND AND WATER FUND FROM THE PROCEEDS OF A FUTURE
LEASE -PURCHASE FINANCING FOR CERTAIN CAPITAL EXPENDITURES
APPROVED IN THE FISCAL YEAR 2021 BUDGET; EXPRESSING THE INTENT FOR
PURPOSES OF COMPLIANCE WITH UNITED STATES TREASURY REGULATION
SECTION 1.150-(2)(E); PROVIDING FOR THE ISSUANCE BY THE VILLAGE OF TAX
EXEMPT DEBT IN ONE OR MORE SERIES IN AN AGGREGATE PRINCIPAL
AMOUNT NOT EXCEEDING $479,600 TO PAY THE COST OF SUCH CAPITAL
EXPENDITURES; AND PROVIDING AN EFFECTIVE DATE; AND FOR OTHER
PURPOSES.
Title read by Village Attorney Davis.
Finance Director Hugh Dunkley explained this enabled the Village to be in compliance
with the IRS. It allowed the Village to front money and then reimburse throughout the
lease.
Council Member D'Ambra asked how this worked with the budget. Mr. Dunkley explained
that it was budgeted for lease and reimbursement and a debt service was recognized
over five years. Council discussed and decided to move forward with vote.
MOTION: Council Member D'Ambra made a motion to approve Resolution 43-20; Vice -
Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member
Brandon).
16. RESOLUTION 44-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR
202012021 GENERAL FUND #001 BUDGET BY INCREASING REVENUES AND
EXPENDITURES IN THE AMOUNT OF $20,916.00 TO UTILIZE THE REMAINING
BALANCE OF THE POLICE DEPARTMENT'S CORONAVIRUS EMERGENCY
SUPPLEMENTAL FUNDING GRANT PROGRAM; PROVIDING AN EFFECTIVE DATE;
AND FOR OTHER PURPOSES.
Title read by Village Attorney Davis.
Council did not have questions and moved to vote.
MOTION: Council Member D'Ambra made a motion to approve Resolution 44-20;
Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council
Member Brandon).
17. Approve Work Authorization HCE-U21.01 — Water Main Replacement Program —
Tequesta Drive -Country Club Drive - Professional Engineering Services — Holtz
Consulting Engineers
Mr. Hammond explained this was the water main replacements along Tequesta Drive
and Country Club Drive and is in conjunction with engineering services and design to
implement project. Council Member D'Ambra questioned if this was crossover work with
the Loxahatchee River District and Mr. Hammond confirmed this was a forcemain project
and in coordination with the Loxahatchee River District. Vice -Mayor Stone asked for
timing of the project and Mr. Hammond stated bidding would start in the summer with
construction beginning summer 2021 to 2022. Vice -Mayor Stone wanted to know how
this worked with The Country Club sidewalk and Mr. Hammond stated this.was timed with
the sidewalk project and picked up where that left off.
MOTION: Council Member D'Ambra made a motion to approve Work Authorization HCE-
U21.01 with Holtz Consulting Engineer in the amount of $202,001. Vice -Mayor Stone
seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon).
18. Authorize Piggyback Contract with Odyssey Manufacturing Company for Purchase
of Bulk 12.5% Sodium Hypochlorite
Mr. Hammond explained this was for the purchase of bleach for the water plant and a
piggyback agreement off of the city of Daytona Beach. Pricing was less than previous
years and was a one year piggyback with four renewals at both parties discretion.
MOTION: Council Member D'Ambra made a motion to authorize piggyback contract with
Odyssey Manufacturing Company for the purchase of 12.5% sodium hypochloriteand an
associated purchase order for $47,000 for Fiscal Year 21. Vice -Mayor Stone seconded
the motion. Carried unanimously 4-0 (absent: Council Member Brandon).
19. Authorize Renewal of Purchase Agreement and Purchase Order with Odyssey
Manufacturing Company for Purchase of 50% Sodium Hydroxide
Mr. Hammond explained this was for PH adjustments for water treatment. This was an
amendment for extending the current contract another year. Council Member D'Ambra
asked about storage and Mr. Hammond explained this is stored in a tank on -site.
MOTION: Council Member D'Ambra made a motion to authorize Addendum No. 1 for the
renewal of the purchase agreement with Odyssey Manufacturing Company for the
purchase of 50% liquid sodium hydroxide and an associated purchase order for $50,000
for Fiscal Year 20/21. Vice -Mayor Stone seconded the motion. Carried unanimously 4-0
(absent: Council Member Brandon).
20. Authorize Florida Sheriff's Bid Piggyback Contract and Purchase Order with Duval
Chevrolet for a 2021 Chevrolet Silverado 250OHD Pickup Truck
Mr. Hammond stated within the 2021 Fiscal Budget was a replacement for two vehicles,
the first a 2006 Ford F150 with a similar sized 2021 Chevrolet Silverado that had the
requisite safety equipment and storage bins included. The approved budget was $36,000
and the purchase price was $31,876. Mayor Brennan asked what became of the vehicle
it replaced and Mr. Hammond responded it was auctioned with proceeds returned to the
enterprise fund.
MOTION: Council Member D'Ambra made a motion to authorize piggyback contract and
associated purchase requisition with Duval Chevrolet for a 2021 Chevrolet Silverado
250OHD Pickup Truck Vice -Mayor Stone seconded the motion. Carried unanimously 4-0
(absent: Council Member Brandon).
21. Authorize Florida Sheriff's Bid Piggyback Contract and Purchase Order with Duval
Ford for a 2021 Ford F250 4x4 Extended Cab Pickup Truck
Mr. Hammond explained this replaced a 2008 Ford F350 with a 2021 Ford F250 larger
heavy duty vehicle with trailer hitch for trailer of generators and a tommy gate for
transport. The approved budget was for $41,000 and the purchase price is $35,027.
Vice -Mayor Stone asked if this was vehicle with the Notre Dame tags and Mr. Hammond
stated that would be the next vehicle. Council praised facilities for the upkeep of vehicles
and extending their life. Mr. Hammond stated the trucks had a 12 year turnaround.
Council Member Prince asked about mileage on vehicles and Mr. Hammond was unsure
of exact miles.
MOTION: Council Member D'Ambra made a motion to authorize piggyback contract and
associated purchase requisition with Duval Ford for a 2021 Ford F250 4x4. Extended Cab
Pickup Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent:
Council Member Brandon).
ANY OTHER MATTERS
Council Member D'Ambra asked about the rehabilitation of certain wells. Mr. Hammond stated
the preliminary design will be concluded before Thanksgiving and expected to present at the
next council meeting. Mr. Hammond stated 4 wells needed a full replacement: three at Tequesta
Park which would remain, and one Southwest of the park which would be relocated.
Mayor Brennan confirmed her retirement after 10 years on Council. She stated should anyone
want to run for Seat two or Seat four the qualifying period was from December 1, 2020 to
December 15, 2020 and to contact Clerk McWilliams to meet prior to those dates.
ADJOURNMENT
MOTION: Council Member D'Ambra made a motion to adjourn the meeting at 7:50 pm Vice -Mayor
Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon).
Respectfully submitted,
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NANIE—FIRST NAME —MIDDLE NAME
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j NAILING ADDRESS
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DATE O NHICH VOTE
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COUNTY
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NAME o w BOARD YvCOUNCIL
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THE BOAR , COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON
WHICH I SERVE IS A UNIT OF
CX ITY ZI COUNTY 7 OTHER LJCAL AGENCY
b ELECTIVE
WHO MUST FILE FORM 813 NOVA 2 0 2020
This form is for use by any person serving at the county, city, or other local level of government on an appoln�EecfGrr e�Tegd §a9f F1 { I�icil,
commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is ,retained
;including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAB) under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited
from voting in that capacity.
i
For purposes of this law, a 'relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A `business associate" means any person or entity engaged In or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are lot listed on any national or regional stock exchange).
«
ELECTED OFFICERS:
In addition to abstaining from voting In the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting, who should incorporate the form in the minutes. _
«
APPOINTED OFFICERS:
Aithougn you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
3articipating In these matters. However. you must disclose the nature of the conflict before making any attempt to •nfluence the decision.
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form In the minutes. (Continued on page 2)
-E FORM 3B - : FF 11 20' 3
AvE
Adooted ay -eference in Rule 34-7 010(t)(f), FA.0
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
Rn(.-L hereby disclose that on lV (� • I�. , 20 3LD
(a) A measure came or will come before my agency which (check one or more)
✓ inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
inured to the special gain or loss of my relative,
inured to the special gain or loss of
whom I am retained; or
inured to the special gain or loss of
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
tA-c ► o is � u 5 -20 - lot A or�-
, by
, which
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
ii-ad -<9-v
Date Filed
Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 813 - EFF 11/2013 PAGE 2
Adopted by reference in Rule 34-7.010(1)(f), F.A.C.
FORM 86 MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME -FIRST NAME
r' �
-MIDDLE NAME
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NAME OF BOARD, OUNCIL, COMMISSI N, AUTHORITY. OR COMMITTEE
03 I� �o mcd - Jea f- 5-
MAILING ADDRESS
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(J7 t r
P,
pa b/ l
V
THE BOAR15, COUNCIL, COMMISSION,
WHICH I SERVE IS A UNIT OF
u<ITY ] COUNTY
AUTHORITY OR COMMITTEE ON
] OTHER LOCAL AGENCY
C �
V
f�
2 q� COUNTY
7
NAME OF POLITICAL SUB IVISION
/ r I /1 O F /
!
o veik
G
DATE O
HICH VOTE 0 CURRED
MY POSITIO /
S ELECTIVE
],APPOINTIVE
WHO MUST FILE FORM 8B
NOV 2 U 2020
This form is for use by any person serving at the county, city, or other local level of government on an appointed e'd'D�aQa,FJgcil,
commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is ,retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recordin" the
minutes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN.
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B - EFF 11/2013 PAGE 1
Adopted by reference in Rule 34-7.010(1)(f), F.A.0