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HomeMy WebLinkAboutMinutes_Worshop_11/2/2020MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL NOVEMBER 2, 2020 6:00 PM EMERGENCY OPERATIONS CENTER CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Brennan, Vice Mayor Stone, Council Member Brandon, and Council Member D'Ambra. Absent were: Council Member Prince. AGENDA ITEMS 1. Discussion on Proposed Code Text Amendments to the Village Code of Ordinances Director of Community Development Nilsa Zacarias prepared a list of annual code revisions for Council, which contained 11 items that needed to be addressed due to glitches and inconsistencies. Most items were general housekeeping. Item number one was shopping centers, which was not on the list of mixed use. Village Attorney Keith Davis explained the two options to allow the use, which would open the door to other shopping centers in mixed use or to leave as a non -conformity. Director of Community Development Zacarias explained that if not changed the Fashion Mall could not expand because they are a legal non -conformity and would need to obtain a special exception use. Council Member D'Ambra recommended modifying the code to a special exception use approved by council. A detailed discussion took place. Council agreed to update the code to allow shopping centers in the mixed use district with a special exception use for council to discuss and approve. Items two, three and four were noted as housekeeping. For items two and three the code would be clarified for gas stations in C3, C2, and mixed use on US Highway One. Item number four would be clarified and the definitions of the code cleaned -up. Item five addressed small specialty stores, examples of gelato, coffee and wine and cheese stores were used. The code needed to be defined for specialty stores and which districts to allow them in. Village Attorney Davis recommended creating a new category to allow stores in all restricted and mixed use districts. Items six and seven were noted as needing to be cleaned -up. Item six needed consistency regarding the 6 feet height restrictions for screening to match the wall and fence code sections. Item seven needed consistency between the chart tables and language in the code. Item eight required direction from Council. A process was needed for R1 and R1A requests going to Planning and Zoning Boards for homes that want a feature above the allowed purpose, most commonly chimneys. Village Attorney Davis explained that if these items were addressed in the code they would not require a public hearing. Director of Community Development Zacarias explained that new code language was needed. She would work with legal to propose new language referencing similar communities and codes to create consistency and defined standards for features. Item nine discussed time extensions due to Executive Orders from the Governor. These extensions were not currently being charged a fee. Council agreed to not charge fees due to pandemics or Executive Orders which created the need for extensions. Council discussed items ten and 11, the Land Development fees schedule and permit fees, and agreed that a nominal fee should be charged for time that Director of Community Development Zacarias spends on approvals. Vice -Mayor Kyle Stone asked about monument signs and the C1 sign code. Council was concerned with the overall height of signs and not allowing flag poles in C1. Manager Allen confirmed and agreed that the Village can begin to look into amending the sign code so as to not allow pole signs in C1. 2. ITEM POSTPONED UNTIL NOV 30 - Discussion on Behalf of the Environmental Advisory Committee Requesting Revisions to the Village's Code as ,they Relate, to Fertilizer Use 3. Discussion For Grant Writing Services Village Manager Jeremy Allen discussed grant writing service fees and stated he attached the rates requested by Council Member D'Ambra. Council member D'Ambra wanted clarification on whether grant writer Cynthia McDonald would get paid even if she was not successful in securing grants, her level of experience, and her success. Manager Allen confirmed she was knowledgeable with a background in the area. He also explained that an RFQ could be distributed and a committee could be selected to interview applicants if Council would like. Council agreed to make the grant writing contracts equal and move forward with both grant writers. Council' also would like grant writer Ryan to be made aware he is able to go after any grant. Council agreed to put the grant writing contract on the next Consent Agenda for approval. Vice -Mayor Stone asked about the Fall Festival and its restrictions to residents. He would like to open it up to anyone with a Tequesta address and have an entrance fee for those in the unincorporated area. Village Manager Allen explained due to Covid19 it was restricted to only residents this year and in the future it would be revised. Vice -Mayor Stone also wanted an update on Constitution Park and The Recreation Center demolition. Village Manager Allen confirmed it was on track for a January date with the contract in final review. ADJOURNMENT The meeting was adjourned at 7:08 PM MOTION: Council Member D'Ambra made a motion to adjourn the meeting Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member Prince). Respectfully submitted, �\4n�fiw. Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.