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HomeMy WebLinkAboutMinutes_Regular_12/10/2020MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL DECEMBER 10, 2020 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Village Clerk Mary Ann Grieser Present were: Mayor Abby Brennan, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Frank D'Ambra, and Council Member Bruce Prince INVOCATION AND PLEDGE OF ALLEGIANCE - Mayor Abby Brennan An invocation was offered followed by the pledge of allegiance. APPROVAL OF AGENDA Mayor Brennan informed council that item 16 regarding extended FMLA and emergency sick leave was added to the agenda and communication was sent out to council on the additional item. MOTION: Council Member D'Ambra made a motion to approved the agenda. Council Member Brandon seconded the motion. Carried unanimously 5-0. PRESENTATION 1. _Postponed: Presentation by Palm Beach County Property Appraiser on 2021 Highlights - Dorothy Jacks, CFA, AAS CONSENT AGENDA MOTION: Council Member D'Ambra made a motion to approve consent agenda. Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 2. MINUTES: September 28, 2020 Workshop; November 2, 2020 Workshop and November 12, 2020 Regular 3. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and Page 1 of 9 memorandum of understanding to Council.) 1. Southeastern Printing Company Estimate 38168-Administration, $2,923.00 (The Southeastern Printing Company Estimate is on file in the Village Manager's Office for review. Please contact Debra Telfrin at 561-768-0465 to view the file). 2. Southeastern Printing Company Estimate 38169-Administration, $590.00 (The Southeastern Printing Company Estimate is on file in the Village Manager's Office for review. Please contact Debra Telfrin at 561-768-0465 to view the file). 3. FDHS Memorandum of Understanding -Police Depart, $N/A (The FDHS Memorandum of Understanding is on file in the Police Department for review. Please contact Amber Kraus at 561-768-0505 to view the file). 4. BS&A HR Module Contract -Finance Department, $10,485.00 (The BS&A HR Module Contract is on file in the Finance Department for review. Please contact Michelle Gload at 561-768-0425 to view the file). 5. ALS License Renewal Application -Fire Department, $1,375.00 (The ALS License is on file in the Fire Department for review. Please contact Tessa McKay at 561-768-0559 to view the file). 6. Palm Beach County & VOT CARES Act Interlocal Agreement -Fire Department, $N/A (The Palm Beach County & VOT CARES Act Interlocal Agreement is on file in the Fire Department for review. Please contact Tessa McKay at 561-768-0559 to view the file). 4. Approve South Florida Task Force Burglary Apprehension and Vehicle Crimes Unit Mutual Aid Agreement 5. Approve Binder Agreement for Community Center Project 6. Approve 2021 Municipal Election Vote Processing Equipment Use and Elections Services Agreement with the Palm Beach County Supervisor of Elections for the March 9, 2021 Municipal Election 7. RESOLUTION NO. 46-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY PROCLAMATION THE STATE OF EMERGENCY DECLARATIONS ISSUED ON MARCH 13, 2020, MARCH 20, 2020, MARCH 27, 2020, APRIL 3, 2020 APRIL, 10, 2020, APRIL 17, 2020, APRIL 24, 2020, MAY 1, 2020, MAY 8, 2020, MAY 15, 2020, MAY 22, 2020, MAY 29, 2020, JUNE 5, 2020, JUNE 12, 2020, JUNE 19, 2020, JUNE 26 2020, JULY 3, 2020, JULY 10, 2020, JULY 17, 2020, JULY 24, 2020, JULY 31, 2020, AUGUST 7, 2020, AUGUST 14, 2020, AUGUST 21, 2020, AUGUST 28, 2020 SEPTEMBER 4, 2020, SEPTEMBER 11, 2020, SEPTEMBER 18, 2020, SEPTEMBER 25, 2020, OCTOBER 2, 2020, OCTOBER 9, 2020, OCTOBER 16, 2020, OCTOBER 23, 2020 OCTOBER 30, 2020, NOVEMBER 6, 2020, NOVEMBER 13, 2020, NOVEMBER 20, 2020, NOVEMBER 27, 2020, DECEMBER 4, 2020 AND DECEMBER 11, 2020 (A CONTINUANCE OF RESOLUTIONS NO. 11-20, 15-20, 18-20, 25-20, 34-20, 35-20, AND 45-20) FOR THE VILLAGE OF TEQUESTA DUE TO COVID-19 (CORONAVIRUS), ALL EMERGENCY REGULATIONS ACTIVATED UNDER THE PROVISIONS OF CHAPTER 26 OF THE VILLAGE CODE OF ORDINANCES, AND THE DESIGNATION OF THE FIRE CHIEF AS THE EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO LONG AS THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. END OF CONSENT AGENDA Page 2 of 9 COMMUNICATIONS FROM CITIZENS Pastor Paul Beresford of 312 River Drive and Chaplain of Tequesta Fire and Police addressed Council. On November 1, 2020 his wife Carole fell of her bicycle and broke her femur and wrist. He praised Tequesta Fire A shift for their quick and professional response, the Tequesta Police Department and Officer Tim Baldwin for their help with home modifications, Executive Assistant of Police Amber Krauss for the coordination of an uplifting video, the Fire Department for their visits, and Clerk Lori McWilliams, Deputy Clerk Mary Ann Grieser and Council Member Brandon for the coordination of food delivery. He thanked the community and village for their continued support and outreach. COMMUNICATIONS FROM COUNCIL Council Member D'Ambra acknowledged the Park and Recreation Department and Manager Greg Corbitt for the work on the Winter Wonderland walk through. He also recognized the Public Works Department and Manager Doug Chambers for the beautiful holiday decorations. Vice -Mayor Stone seconded Council Member D'Ambra and also highlighted the efforts of the Village and staff to promote local businesses this holiday season with the Shop VOT card and the sidewalk sales event. Mayor Brennan scheduled her walkabout where she distributed 220 greeting cards to thank local businesses in the community for being such an amenity. STANDING REPORTS Village Attorney Village Attorney Keith Davis announced a new attorney joining his firm in January, Trey Nazzaro. He looked forward to introducing him to the Village. Village Manager 8. Manager's Report Manager Jeremy Allen credited staff for their work on events this season. He commended Greg Corbitt for the Winter Wonderland event and Clerk McWilliams for the shop local events promoting Tequesta businesses. He also recognized Amy Angelo of Oceana Coffee for her assistance with promotion. Manager Allen announced the new Village of Tequesta Instagram and asked for everyone to give it a follow. Police Department Fire Department Page 3 of 9 Vice -Mayor Stone inquired how the Fire Department was doing with Covid19. Fire Chief Trube stated that the Village was reporting 15 deaths with 500 cases and expected an increase in December, January and February. Chief Trube was involved at the local level with the vaccine and anticipated availability to the general public between March and April of 2021. The fire staff has handled the extra work well. Chief has worked predominantly on Covid19 related business for several weeks and does not see an end. Mayor Brennan thanked the fire department for their efforts with the testing site. Chief Trube anticipated another site in early 2021. UTILITIES Council Member Brandon asked for an update on the utility portal. Utilities Director Matt Hammond explained that the water portal was live online and there was 30-40 residents signed up. He expected many more to follow with the continued outreach and promotion of the new portal. REGULAR AGENDA OLD BUSINESS None NEW BUSINESS 9. SPR 1-19 - Time Extension: Application from Royal Tequesta LLC. for an extension to the development order granted by the Village Council on January 9, 2020 for the Reserve. Community Development Director Nilsa Zacarias explained that this request was for a one year extension for the site plan modification approval due to the January 9, 2021 expiration occurring prior to the January 14, 2021 council meeting. Mayor Brennan asked for the start date of the project. George Gentile of Royal Tequesta, LLC anticipated the start occurring after the site plan approval and building and engineering permits being secured. Council Member Brandon wanted to understand the extension request and inquired about the process if not approved. A discussion took place on the need for the extension. Mr. Gentile explained that if the extension and special exemption was not approved they did not have a right to build and the whole process would start over. He further explained that most projects requested a State of Florida extension which would be for 6 months and 200 or more days, of which Royal Tequesta was not seeking. 10. ORDINANCE NO. 09-20, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 54. OFFENSES. ARTICLE 1. IN GENERAL. TO CREATE AN ENTIRELY NEW SECTION 54-7 ENTITLED "BALLOONS AND SKY Page 4 of 9 LANTERNS" PROVIDING DEFINITIONS, PROHIBITION, EXCEPTIONS, ENFORCEMENT, AND PENALTIES FOR THE RELEASE OF BALLOONS AND SKY LANTERNS WITHIN THE VILLAGE; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 54. OFFENSES. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Title read by Village Attorney Davis. The hearing was opened to the public for comments: Katie O'Hara of 14200 US Highway One, Juno Beach, FL 33408, Conservation Manager at Loggerhead Marine Center spoke in support of the balloon ban. She emphasized the high probability of balloons released ending up in Oceans where turtles and other marine life ingest and become ill or die. The hearing was opened to council for comments: Vice -Mayor Stone asked about the point of sale campaign. Ms. O'Hara explained that was part of initiatives being worked on. Council Member Prince inquired about biodegradable balloons and other alternatives. Ms. O'Hara agreed that should be pushed further as some do exist. MOTION: Council Member D'Ambra made a motion Adopt on first reading; proceed to second reading in January, 2021. Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 11. ORDINANCE NO. 10-20, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 46. MOTOR VEHICLES AND TRAFFIC. ARTICLE L IN GENERAL. TO CREATE AN ENTIRELY NEW SECTION 46-4 ENTITLED "ELECTRIC BICYCLES ON SIDEWALKS PROHIBITED" PROVIDING DEFINITION, PROHIBITION, ENFORCEMENT, AND PENALTIES FOR THE OPERATION OF ELECTRIC BICYCLES, OR E-BIKES, ON SIDEWALKS WITHIN THE VILLAGE; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 46. MOTOR VEHICLES AND TRAFFIC. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES, Title read by Village Attorney Davis. Manager Allen summarized that this ordinance was from previous workshop discussions on electric bicycles. He explained further conversations with staff led to the prohibition of electric bicycles on sidewalks as it is hard to distinguish different levels. The hearing was opened to the public for comments. No comments were made. Page 5of9 The hearing was opened to council for comments. Vice -Mayor Stone disagreed with the ordinance stating that residents needed mobility and most were using the electric bicycles safely. Council Member D'Ambra disagreed with the ordinance and was concerned with children using these bicycles in streets. Council Member Brandon agreed with the ordinance and believed developing different categories were tricky. She was opposed to sidewalk usage and would be happy to revisit this in the future if needed. Council Member Prince agreed with the ordinance and added many neighborhoods do not have sidewalks and lower speeds where children ride in the street. He stated this was a concern for main roads with sidewalks. Mayor Brennan agreed with the ordinance. She was concerned with those who abuse the electric bicycles and for walkers who were not able to get out of the way fast enough for motorized bikes. She also stated that council may need to revisit bike lanes in the future. MOTION: Council Member Prince made a motion Adopt on first reading and proceed to second reading in January 2021 Council Member Brandon seconded the motion. Carried 3-2 (opposed: Vice -Mayor Stone and Council Member D'Ambra). 12. Reimbursement from Core & Main for Additional Costs During AM/ Project Utlities Director Matt Hammond explained this was to accept reimbursement from Core & Main for errors made on their part. MOTION: Council Member D'Ambra made a motion Accept reimbursement of $19,290.44 from Core & Main in the form of a material credit. Council Member Brandon seconded the motion. Carried unanimously 5-0. 13. Approve the Lease -Purchase of Pure Storage X20 Storage Array and Associated Networking Hardware Under Omnia Partners - IT Solutions Contract. Information Technology Director Brad Gomberg explained the proposal was for the replacement of SAN, which all servers run on, and peripheral equipment. Vice -Mayor Stone asked why the price was cut in half. Mr. Gomberg explained that the initial budget was for the provision of two arrays to protect against ransom ware. This system allows the village to back up to third party storage and the standard cloud storage which means the second array is no longer needed. The system was described as being top notch with excellent reviews. Council Member D'Ambra inquired about cyber security. Mr. Gomberg explained Crowdstrike is a fully managed anti -virus and security platform which was selected ' Page 6 of 9 C because of their reliability and success. Council Member D'Ambra also asked about the phone system and past issues. Mr. Gomberg explained the service provider, Windstream Communications, was a poor service with multiple outages. In addition, the voicemail card failed. The phone service was recovered and operational. Council Member D'Ambra wanted to know if council needed to look into expenditures to address the issues. Mr. Gomberg answered yes it should be reviewed next year at the end of the three year contract. MOTION: Council Member D'Ambra made a motion Approve the Lease -Purchase of Pure Storage X20 Storage Array and Associated Networking Hardware Under Omnia Partners - IT Solutions Contract. Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 14. Approve the Addition of Tequesta Park to the Mowing and Landscaping Services Contract Director of Public Works Doug Chambers stated this was to move the current maintenance of Tequesta Park to Terracon Service. He explained that adding the park to the Terracon contract would free up staff, which has been reduced by four, to focus on the needs of the roads, buildings and sidewalks in the village. The contract with Terracon was for five years with a fixed rate and option to renew until 2028. Council Member Prince agreed this was a very economical solution. Mr. Chambers voiced this was a great contract with Terracon. MOTION: Council Member D'Ambra made a motion Please review for approval the addition of Tequesta Park Landscape Maintenance to the Mowing and Landscaping Services Contract. Council Member Brandon seconded the motion. Carried unanimously 5-0. 15. Approve Lease -Purchase of Four (4) Police Vehicles Under the Master Equity Lease Agreement with Enterprise Fleet Management, Dated December 13, 2019 Finance Director Hugh Dunkley announced this was a continuation of the partnership with Enterprise Fleet Management for four vehicles with a cost of $156,851 over five years, interest would be determined at delivery, but anticipated to would be around three percent. Vice -Mayor Stone clarified this was in addition to the two already delivered. MOTION. Council Member D'Ambra made a motion Approve the lease -purchase of four (4) police vehicles under the Master Equity Lease Agreement with Enterprise Fleet Management, dated December 13, 2019. Council Member Brandon seconded the motion. Carried unanimously 5-0. 16. Approve FMLA and Emergency Sick Leave updates Page 7 of 9 Manager Allen explained the Federal Government created FMLA unfunded mandates for Covid19 that expired on December 31, 2020. Human Resource Director Merlene Reid and Manager Allen worked together and recommended the emergency sick leave be extended for an indefinite period of time until the Covid19 vaccine is readily available for employees due to the FMLA Covid related benefits expiration. MOTION: Council Member D'Ambra made a motion to approve the extended emergency sick leave Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. t ANY OTHER MATTERS Council Member Brandon proposed an idea to support local businesses by creating a quarterly business and service Shop in the Park event. She explained it would be easier for consumers to attend an event in one place rather than visiting several shops. Manager Allen agreed that this would be something to look into once Covid19 numbers reduced. Vice -Mayor Stone agreed and said with the bridge closure it would be a great idea to have events in place. Council Member D'Ambra wanted and update on several items: He wanted a status on the Cypress land sale. Manager Allen explained that of the six property owners four have shown interest. He has talked to a realtor on pricing and was vetting a county drainage issue. Council Member D'Ambra wanted a 'status on grants that have been applied for and to acquire grants for both Tequesta and Paradise Park. Council Member D'Ambra asked for a timetable on well drilling. Mr. Hammond explained the preliminary design was complete and a work authorization would be brought to council in January. He wanted an update on the annexation. Manager Allen, explained that was set with Senator Powell and Mr. Snyder. He also went on to describe a push from the Florida League of Cities to remove enclaves from a State level which would be a benefit to the village. The village would wait to see how that progressed. Mayor Brennan expressed confidence in Mr. Snyder and Senator Powell support due to her past conversations with them. Vice -Mayor Stone asked about the Cares Act and money received back to local municipalities. Manager Allen explained he and Chief Trube worked on sorting out money from the FEMA request that would qualify through the County instead. Manager Allen anticipated 60-75% of the $200,000 Covid19 related expenses would be recouped through the County. Council would have an answer next month. Mayor Brennan inquired about restoring Zoom meetings specifically for the Environmental Advisory Committee who would not meet due to Covid19 since they advise council and do not vote on items. Council Member Brandon was open to ways to allow the committee to meet. Vice -Mayor Stone also wanted to include Zoom meetings for residents who would like to comment on council meeting items. Village Attorney Davis agreed this was something he could work on. Manager Allen would work with Mr. Gomberg on logistics and felt confident it could be Page 8 of 9 instituted. Mayor Brennan wished everyone a Merry Christmas and thanked all for a year of great work. 17. Meeting Task Assignments ADJOURNMENT Council Member D'Ambra made a motion to adjourn the meeting at 7:26pm Council Member Brandon seconded the motion. Carried unanimously 5-0 Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Page 9 of 9