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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_12/10/2020Agenda Item #2. 01 Draft vl6R OF TEQG�� cou`� MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 28, 2020 6:00 PM VILLAGE HALL CONFERENCE ROOM AND YOUTUBE CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Brennan, Vice Mayor Stone, Council Member Brandon, Council Member Prince and Council Member D'Ambra. AGENDA ITEMS 1. Discussion to Lease Village Property Near Tequesta Drive and Cypress Council discussed the positive points of selling the property as well as the possibility of holding on to it or possibly leasing the property. Manager Allen related to Council there were two parties interested in purchasing the land together. The land, under current code was not developable as the lot was very narrow, which limited its usefulness. Attorney Davis recommended, whether a sale or lease, the transaction should be the entire lot and should not be subdivided. Manager Allen assured Council he would work thru some options for Council consideration. Additionally, there was discussion on a Cypress Drive property owned by Dr. Joi Sutton. She had contacted the Village and requested the alleyway behind her business be abandoned in order to provide much needed parking for her clients and staff. Community Development Director Nilsa Zacharias explained that this area was not a parcel and would need to be zoned and given a future land use designation. It would be unusual for the Village to have a parcel that was for parking exclusively and would require a zoning amendment. Ms. Zacharias explained that this would be a multi -step process. Mr. Doug Chambers, Director of Public Works revealed that the alleyway was never connected to Tequesta Drive due to the location of a catch basin at the point of PagRcll' m-YO Agenda Item #2. 01 Draft intersection. Manager Allen assured Council he would contact the adjacent plaza owner to discuss the possibility of shared parking. 2. Discuss Intentional Balloon Release at the Request of the Environmental Advisory Committee Manager Allen addressed Council on the dangers and concerns regarding balloon and sky lantern releases, as it related to the environment. Jupiter and other municipalities currently had ordinances in place to ban such releases. Ms. Jessica Namath, Environmental Advisory Committee Member, offered additional data on the dangers to wildlife and the environment. She revealed that Loggerhead Marine Center in Juno Beach was willing to provide signs which would illustrate the prohibition of balloons and lanterns. Council agreed to place the item on an upcoming agenda. 3. Discussion on E-bike Ordinance Attorney Davis explained that there was additional information coming forth as a result of prior Council discussion, regarding licensing, age requirements, enforcement, and maximum speed. Council discussed golf carts, e-bikes, bike paths and lanes, along with regulating speed and enforcement. Council did not agree on allowing a -bikes traverse thru Village sidewalks. Manager Allen would work with Council in individual, detailed conversations in order to find a compromise. The topic would be brought forward to another workshop. 4. Discussion Ordinance 6-20 - Permits for Signage (Adopted on First Reading at the 9110120 Council Meeting and Advertised for Second Reading on 1018120) Mrs. Amy Angelo, co-owner of Oceana Coffee, brought forth her concerns regarding signage. She reminded Council that it was a very tough time for businesses and that signage was necessary to retain normal numbers in the aftermath of the pandemic. She asked Council to consider reviewing the sign ordinance to help local businesses navigate future issues. Manager Allen added that there were 2 topics up for discussion; business signs in the right of way and temporary special event signage involving an application and fee. Signage size, type, quantity, and enforcement ability was discussed by Council. Attorney Davis warned Council about carving out exceptions as liability exposure would become an issue. Additionally, he believed the signage should be attached to a special event permit. i Ef �c - .71 1 FU 'Ted r, WM J Agenda Item #2. 01 Draft Real estate signage was discussed in detail as it related to size, permit process, quantity, dates, and locations. Vice Mayor Stone volunteered to speak to business owners for additional feedback on the subject. He would then bring the information back to Council for further discussion. 5. Discuss Resolution to PBC with Support of Moving Forward with Opening and Increasing Capacity of Businesses not at 100% Council Member D'Ambra reminded Council of the hardships the Village businesses had endured during the recent pandemic. He believed there should currently be no restrictions on Village restaurants moving forward to 100% capacity. Additionally, he was in favor of allowing Village restaurants to have signage placed within the right of way, until the restaurants were allowed to operate as normal again. Manager Allen stated that the county was still at 50% capacity for all businesses as per the latest press conference last Friday. Mayor Brennan suggested a carefully worded letter from Council to the County Commissioners to convey the will of the Council. Additionally, she would embark upon a telephone campaign to convey Council's message. Manager Allen would create a letter for Council's review. Attorney Davis advised against allowing commercial speech, while disallowing non- commercial speech, during a time when a presidential election was coming forth within the next month. Vice Mayor Stone related to Council his plans of helping area businesses by conducting promotional video interviews, which Village Clerk Lori McWilliams would create and publicize. ADJOURNMENT The meeting was adjourned at 8:23 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting Council Member Brandon seconded the motion. Carried unanimously 2-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Agenda Item #2. [Draft) Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@c4 mYO Agenda Item #2. 01 Draft vl6R OF TEQG�� �v 4C'N COU P MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL NOVEMBER 12, 2020 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, and Council Member Bruce Prince Absent were: Council Member Laurie Brandon INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Frank D'Ambra An invocation was offered by Council Member D'Ambra followed by the pledge of allegiance. APPROVAL OF AGENDA Council Member D'Ambra made a motion to approve the agenda. Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. PRESENTATION (None) CONSENT AGENDA MOTION: Vice -Mayor Stone made a motion to approve the consent agenda. Council Member Prince seconded the motion. Carried unanimously 4-0. (absent: Council Member Brandon) MOTION: Council D'Ambra made a motion to approve consent agenda without item five. Vice - Mayor Stone seconded the motion. Carried unanimously 4-0. (absent: Council Member Brandon) Village Attorney Keith Davis made council aware that item five on the consent agenda was not ready for approval. Mayor Brennan clarified the need to approve consent agenda without item five. 1. MINUTES: September 10, 2020 Regular, 2020 Workshop, and October 8, 2020 Regular Pa@egle4'bfifl 79 Agenda Item #2. 01 Draft 2. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. FDEP Grant Agreement A1059-Parks & Recreation, $NIA, (The FDEP Grant Agreement A 1059 is on file in the Parks & Recreation Department for review. Please contact Greg Corbitt at 561-768-0473 to view the file); 2. FDEP Grant Agreement A 1069-Parks & Recreation, $NIA, (The FDEP Grant Agreement A 1069 is on file in the Parks & Recreation Department for review. Please contact Greg Corbitt at 561-768-0473 to view the file); 3. RAJ Electric Generator Maintenance Agreement -Public Works, $595.00 Annually, (The RAJ Electric Generator Agreement is on file in the Public Works Department for review. Please contact Doug Chambers at 561-768-0482 to view the file); 4. TAW Power Systems, Inc. Generator Maintenance Agreement, $2,200.00 Annually, (The TAW Power Systems, Inc. Generator Maintenance Agreement is on file in the Public Works Department for review. Please contact Doug Chambers at 561-768-0482 to view the file); 5. Tequesta Tire Company, Inc. Annual Fleet Maintenance Contract Addendum/1 Yr. Extension -Public Works, $Contract Rates Remain The Same, (The Tequesta Tire Company, Inc. Annual Fleet Maintenance Contract Addendum/1 Yr. Extension is on Me in the Public Works Department for review. Please contact Doug Chambers at 561-768-0482 to view the file). 6. Life Scan Wellness Centers Agreement -Fire Department, $18,300-00 Annually, (The Life Scan Wellness Centers Agreement is on file in the Fire Department for review. Please contact Tessa McKay at 561-768- 0559 to view the file). 7. Cynthia McDonald Grant Writing Amended Agreement - Administration, $See Agreement, (The Cynthia McDonald Grant Writing Amended Agreement is on file in the Village Manager's Office for review. Please contact Debra Telfrin at 561-768-0465 to view the file). 3. RESOLUTION 38-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING AND ADOPTING THE 2020 REVISED PROGRAM FOR PUBLIC INFORMATION PLAN 4. RESOLUTION 39-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CALLING FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, MARCH 9, 2021, AND IF NECESSARY, THE MUNICIPAL RUN-OFF ELECTION TO BE HELD TUESDAY, MARCH 23, 2021, FOR THE PURPOSE OF ELECTING COUNCIL SEATS 2 AND 4 FOR TWO YEAR TERMS; REQUESTING THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS CONDUCT THE ELECTION; DESIGNATING POLLING LOCATIONS; NAMING THE CANVASSING BOARD; ESTABLISHING ELECTION PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 5. Approve 2021 Municipal Election Vote Processing Equipment Use and Elections Services Agreement with the Palm Beach County Supervisor of Elections for the March 9, 2021 Municipal Election Removed from consent agenda. 6. RESOLUTION NO. 45-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY PROCLAMATION THE STATE OF EMERGENCY DECLARATIONS ISSUED ON MARCH 13, 2020, MARCH Pa@eg1s52)fifl 79 Agenda Item #2. 01 Draft 20, 2020, MARCH 27, 2020, APRIL 3, 2020 APRIL, 10, 2020, APRIL 17, 2020, APRIL 24, 2020, MA Y 1, 2020, MA Y 8, 2020, MA Y 15, 2020, MA Y 22, 2020, MA Y 29, 2020, JUNE 5, 2020, JUNE 12, 2020, JUNE 19, 2020, JUNE 26 2020, JUL Y 3, 2020, JUL Y 10, 2020, JUL Y 17, 2020, JUL Y 24, 2020, JUL Y 31, 2020, AUGUST 7, 2020, AUGUST 14, 2020, AUGUST 21, 2020, AUGUST 28, 2020 SEPTEMBER 4, 2020, SEPTEMBER 11, 2020, SEPTEMBER 18, 2020, SEPTEMBER 25, 2020, OCTOBER 2, 2020, OCTOBER 9, 2020, OCTOBER 16, 2020, OCTOBER 23, 2020 OCTOBER 30, 2020 AND NOVEMBER, 2020 (A CONTINUANCE OF RESOLUTIONS NO. 11-20, 15-20, 18- 20, 25-20, 34-20 AND 35-20) FOR THE VILLAGE OF TEQUESTA DUE TO COVID-19 (CORONAVIRUS)., ALL EMERGENCY REGULATIONS ACTIVATED UNDER THE PROVISIONS OF CHAPTER 26 OF THE VILLAGE CODE OF ORDINANCES, AND THE DESIGNATION OF THE FIRE CHIEF AS THE EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO LONG AS THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. 7. Approve Revised Developer Agreement with Turnberry Beach Road LLC for Sea Glass Development Project END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Jon Pasqualone of The Hobe Sound Chamber of Commerce - Tequesta Steering Committee addressed Council and asked for advertising assistance and sponsorship with a business punch card program. The committee was proposing a punch card that local business could give shoppers with incentives. Examples of five qualifying punches receiving a face mask, ten a portfolio binder, and 20 a gift card from a Tequesta business were shared. The Village of Tequesta's support of the program could help with marketing through several mediums. Vice- Mayor Kyle Stone explained that there were 365-375 businesses in Tequesta with 20 participating in the Hobe Sound Chamber. The Chamber was hoping, with more support from the Village, it would create more events and generate more business. Village Clerk Lori McWilliams clarified the goal of a start date before Thanksgiving and the chamber steering committee's responsibilities in acquiring gift cards. Mayor Brennan wanted to know the dollar amount that was being asked from the village. Clerk McWilliams expected it was under $1,000. Council Member Prince believed an app was less expensive in the long term. All parties agreed. It was expressed the cards were a last resort. Council Member D'Ambra expressed the desire to take the program further and designate a weekend in December for sidewalk sales event. He stated codes needed to be updated to allow multiple racks on that day. Vice -Mayor Stone acknowledged this as another goal, with the card being the first step, and the overall goal to further drive business. A discussion took place about moving forward with a weekend in December and would be looked into by Chamber. Council Member Prince asked about advertising. Clerk McWilliams explained the use of the Village website, Code Red Newsletter, Social Media, custom hashtags, and Social Media tags. Pa@eo3bfifl -7 9 Agenda Item #2. 01 Draft Council Member Prince also suggested a flyer in the water bill, this was confirmed as another method that would be used. Council Member D'Ambra and Vice -Mayor Stone also expressed their ability to provide discretionary funds to assist with the program implementation. COMMUNICATIONS FROM COUNCIL Council Member Prince encouraged everyone to stay safe and asked about virtual meetings. Council Member D'Ambra stated that virtual meetings cannot take place due to the Governors Emergency Order expiring. Mayor Brennan also had questions about virtual meetings and asked for input from Village Attorney Davis. Village Attorney Davis explained the legality of the Emergency Orders. He defined quorums would be needed to conduct virtually within a State of Emergency and specifics of the legal language. He illustrated the original Executive Order was continually extended until October. The original order that allowed for virtual meetings expired on November first and was not extended. He referred to home rule and his awareness that some cities were declaring. He stated his hesitation on home rule and was not convinced of its legality. Mayor Brennan asked if council was comfortable meeting in person. Vice -Mayor Stone and Council Member D'Ambra supported continuing to meet in person and abiding by CDC guidelines. Council Member Prince was also in support of following CDC guidelines and mandates in Palm Beach County. He expressed the need to keep watch to see if it was needed to proceed virtually. Village Attorney Davis added in the handful of cities declaring home rule and adopting their own ordinance, those cities stated they would engage in a regular meeting to remedy issues if cited for unlawful virtual meetings. STANDING REPORTS Village Attorney Village Manager 8. Managers Report Manager Jeremy Allen acknowledged Lynn Britt for her work and dedication on the FEMA training. She appealed the scoring and the Village score decreased to seven, with the goal being six. He explained the score helps insurance rates and citizens. Manager Allen also echoed the Covid discussion and stated he and Fire Chief Trube along with the rest of the Village were continually monitoring the situation. The website redesign and update, led by IT Manager Brad Gomberg and Clerk McWilliams, had been finalized and would go live November 17, 2020. New Village Police Officer Luis Lopez was sworn in. Due to Covid it was attended by Pal@egW�bfifl -79 Agenda Item #2. 01 Draft staff and not open to the public. Fall Festival would be held on Saturday. All 250 slots in the two sessions were filled within one day. Health and safety measures were implemented. The Parks and Recreation team had done a great job with the event and were working on the next event. Vice -Mayor Stone was concerned about speeding on Willow Road and wanted to continue the push for further police presence. Manager Allen explained that the speeding study showed more of a perceived issue than an actual one. The results were shared with the concerned citizen and would be shared with Council. Vice- Mayor Stone also asked about Hurricane and Disaster preparedness previously discussed with the North Palm Beach Chamber of Commerce and wanted to know if it was moving forward. Manager Allen would follow up. Vice -Mayor Stone mentioned concerns from a non-resident about the new turn lane on Old Dixie Highway Southbound past Tequesta Drive. The concerned citizen stated there is aggressive driving to get into the turn lane. Manager Allen said he would take a look and involve Palm Beach County. Manager Allen also wanted to let Council know that the water billing portal would be live on Monday. Mayor Brennan thanked Utilities Director Matt Hammond for his work on the portal. Vice -Mayor Stone shared an example of a colleague expressing the efficiency of the new processes. Police Department Fire Department UTILITIES REGULAR AGENDA OLD BUSINESS - None NEW BUSINESS 9. Approve Construction Services Manager at Risk agreement with Hedrick Brothers Construction (backup to follow) Manager Allen explained the project, costs, and timetables of the agreement with Hedrick Brothers. Present from Hedrick Brothers were President Erik Himmel, Vice President of Business and Legal Affairs Patrick Painter and Project Manager Doug Gordon. Village staff recommended the approval of the agreement with Hedrick Brothers and expressed the reasonable rates negotiated. Manager Allen highlighted several aspects of the agreement included were guarantee in price, cost saving incentives, a clause for liquidated damages and completion, unused contingency moneys being awarded back to Agenda Item #2. 01 Draft the village, monthly budget reports, progress reports for Council, and retainage fees. He acknowledged their energy and enthusiasm for the project and excitement for the partnership. Council Member D'Ambra thanked Hedrick Brothers for the GANT chart and expressed his excitement with timelines and final delivery date. He asked for clarification on design and construction milestones and how it would align with the GANT chart. Mr. Gordon explained it was a live document and collaboration with REG until GMP where it would be finalized. Council Member D'Ambra also asked for clarification on cost of construction, and reimbursable and non -reimbursable fees. Mr. Himmel explained the Project Manager is allotted a certain amount of time on the project, Mr. Gordon clarified certain tasks would be done on -site verse off -site. Attorney Painter explained article seven encompassed what fees were based on. Mayor Brennan asked Manager Allen about a start date and when money would need to be moved. Manager Allen explained the first step was demolition to start in December and construction to follow in the New Year after plans were received. Authorization to borrow money would come in January. The demo would start prior as money was available and a resolution was passed to reimburse the Village. Mayor Brennan wanted to talk about communications, authorizations and specifics on contacts at the next workshop. Vice- Mayor Stone wanted to know if there was access to Constitution Park during construction. Mr. Gordon explained preliminary work on utilities was done prior, along with a look at the Dover Road scope. The park would remain operational with the exception of a few days for safety reasons. Council Member D'Ambra asked about the status of the RFP for finance. Manager Allen confirmed it was in the process and would be handled quickly. MOTION: Council Member D'Ambra made a motion to approve Construction Services Manager at Risk agreement with Hedrick Brothers Construction; Council Member Prince seconded the motion. Carried unanimously 4-0. (absent: Council Member Brandon) 10. SEU 05-20: Application from Royal Tequesta LLC., for a Special Exception Use pursuant to Section 78-174. R2 District (d) (7) Special Exception Uses, of the Village of Tequesta Code of Ordinances. The Applicant is requesting Special Exception Use Approval for a Planned Residential Development (PRD) for a two (2)-story 69-unit fee simple townhomes and amenities in the R-2 Zoning District. The application includes a landscaping plan and a monument sign. The subject property is located at 746 US Highway 1 and 734 N. US Highway 1, Tequesta, Florida, 33469. Attorney Davis swore in three people who would testify during the hearing. Council Member Prince recused himself from the discussion and vote. Attorney Davis advised Clerk McWilliams would provide the conflict disclosure form to Council Member Prince Agenda Item #2. 01 draft and he would not be able to participate in the discussion and vote. Community Development Director Nilsa Zacarias summarized the application for a special exemption use from Royal Tequesta noting that the project was approved in January and had the same number of units, height and similar facades. The difference was ownership moving from a Condominium Association to Fee Simple Townhomes. She explained moving to townhomes requires three PRV code waivers. Troy Holloway of Royal Tequesta, LLC provided a presentation highlighting the waivers requested was due to marketing as townhomes and not condominiums. In his presentation he stated the multi -family dwelling was allowed in the zoned area and included condominiums, apartments, group homes and row houses, but excluded townhouses. Attorney Davis determined that row home definition does not allow for fee simple lot lines and townhomes were better suited. Mr. Holloway further highlighted the development would not have noticeable changes. The changes included doggie dispensers and additional landscaping throughout property and along U.S. Highway One. He also brought attention to the advantage of fee simple townhomes and home owners association verse condominium associations including larger buyer pool, higher demand, less insurance restrictions and turnover. Mr. Holloway requested three waivers: lot coverage with no increase, open space with no decrease and setbacks from Right -of - Way with no changes. The only change required was due to the PRD regulations of a subdivision. The hearing was opened to the public for comments. Pat Watkins 167 River Drive, Tequesta, long time resident, realtor and Council Member spoke in encouragement of the townhome development and asked for approval. She emphasized the townhome development is very desirable. Clerk McWilliams read three online comments: Cheryl Koenig, Tequesta resident, not in favor of the proposed development. She lives across the street and described an abundance of traffic with U.S. Highway One being two lanes and worried this would make it worse. John E. Huley, resident of Casa Del Sol. He stated he was not opposed to the project in general, but wanted to know if an impact study on traffic was done and if the outcomes were shared. He was also concerned about the property turning into rentals and devaluing Casa Del Sol. He asked for rental restrictions and a reduced number of units with more elegant structure. M. Kayne, Tequesta resident, petitioned Council to think of the beautiful Tequesta Village and consider an essential business instead of a residential community. Mr. Kayne voiced concerns of traffic, schools, and crime as reasons to not approve. Council Member D'Ambra aired the need for additional housing in Tequesta and preferred townhomes to condominiums. He expressed the need for quality in the buildings that is necessary for the Village of Tequesta. Mayor Brennan explained this project had come before Council before and that this is just Agenda Item #2. 01 Draft a method change from condominiums. Vice -Mayor Stone added their were studies done previously for school capacity and traffic studies and was on record. He wanted clarification on whether the roof responsibilities would fall to the HOA or owner. Steven Cohen with Royal Tequesta, LLC stated the HOA governing documents would spell out roofing responsibilities. Vice - Mayor Stone also asked about rental rules and Mr. Cohen stated that would also be in the governing documents and it was provided to Village for approval. MOTION: Council Member D'Ambra made a motion to approve SEU 5-20; Vice -Mayor Stone seconded the motion. Carried 3-1 (abstained: Council Member Prince; absent: Council Member Brandon). 11. VAR 05-20: Application of Via Proxy LLC., 389 Tequesta Drive, Tequesta, FL 33469, for a variance from the requirement of Sec. 78-298 to sell intoxicating liquors, wines and beverages for consumption on the premises within a 402 +/- foot radius of any church, school or youth center, where Sec. 78-298 currently allows for such sale only at a 1,000 foot radius or greater from any church, school or youth center. The property owner is La Via Di Dio LLC. Attorney Davis swore in two people who would testify during the hearing. There were no ex-parte communications by Council. Ms. Zacarias presented letters from The First Baptist Church and Lighthouse Arts Center in support of the application. Mayor Brennan asked about Good Shepherd Church and School. Via Proxy LLC. Owner Tish Sawyer and Managing Partner Carolyn Mays explained that they met with both Reverend Doug Scharf and Director of Admissions Heather Vaughn who were supportive and welcoming to the neighborhood. A letter was sent for them to submit, but it was not mandatory. Council Member D'Ambra acknowledged that Good Shepherd has been supportive to similar businesses. Mayor Brennan wanted confirmation they would not be selling any spirits other than wine. Ms. Sawyer confirmed it was beer, wine and sake. She explained the main component was kitchen goods and they were not opened in the evening other than small parties. Mayor Brennan also questioned if there would be bottles of wine and spirits for sale. Ms. Sawyer confirmed there would not be. Mayor Brennan confirmed this is not a retail store and only accommodating customers. MOTION: Council Member D'Ambra made a motion to approve VAR 05-20; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. (absent: Council Member Brandon). 12. RESOLUTION NO. 40-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE FISCAL YEAR 201912020 GENERAL FUND #001 BUDGET BY $91,376.00 TO RECOGNIZE CASUALTY INSURANCE PREMIUM TAXES RECEIVED IN FISCAL YEAR 201912020. Title read by Village Attorney Davis. Agenda Item #2. 01 Draft Finance Director Hugh Dunkley summarized the resolution was for recognizing the state premium tax contribution to the pension trust and transferring the money immediately. Council Member D'Ambra asked when the 175 money was received. Mr. Dunkley stated it was received for Fire and was confirming receipt for Police. MOTION: Council Member D'Ambra made a motion Approve amending and increasing the Fiscal Year 2019/2020 General Fund #001 Budget by $91,376.00 to recognize Casualty Insurance Premium Taxes received in Fiscal Year 2019/2020. Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 13. RESOLUTION NO. 41-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTIES TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Title read by Village Attorney Davis. Mayor Brennan voiced her approval of properties auctioned. Manager Allen praised Public Works Manager Doug Chambers on the auctioning and return. MOTION: Vice -Mayor Stone made a motion Staff recommends Council's approval for disposing of surplus properties in accordance with Village policies. Council Member Prince seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 14. RESOLUTION 42-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED SCHEDULE OF FEES AND CHARGES FOR THE PROVISION OF WATER SERVICES RENDERED BY THE VILLAGE OF TEQUESTA FOR ITS CITIZENS AND OTHER MEMBERS OF THE PUBLIC; PROVIDING THAT THIS REVISED SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Title read by Village Attorney Davis. Mayor Brennan asked if this was covered in a workshop and Mr. Hammond confirmed it was. He summarized this was the purchase price reimbursement and enacted the rates and fees for new Harbor Road North residents as they come on for service. Vice -Mayor Stone asked if the steps would be itemized and number of gallons used would be listed for residents. Mr. Hammond explained that this was not an ability with the BSA software. MOTION: Council Member D'Ambra made a motion Approval of Resolution No. 42-20 Agenda Item #2. 01 Draft Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 15. RESOLUTION 43-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA DECLARING ITS INTENT TO REIMBURSE THE GENERAL FUND, BUILDING FUND AND WATER FUND FROM THE PROCEEDS OF A FUTURE LEASE -PURCHASE FINANCING FOR CERTAIN CAPITAL EXPENDITURES APPROVED IN THE FISCAL YEAR 2021 BUDGET; EXPRESSING THE INTENT FOR PURPOSES OF COMPLIANCE WITH UNITED STATES TREASURY REGULATION SECTION 1.150-(2)(E); PROVIDING FOR THE ISSUANCE BY THE VILLAGE OF TAX EXEMPT DEBT IN ONE OR MORE SERIES IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING $479,,600 TO PAY THE COST OF SUCH CAPITAL EXPENDITURES; AND PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Title read by Village Attorney Davis. Finance Director Hugh Dunkley explained this enabled the Village to be in accordance with the IRS. It allowed the Village to front money and then reimburse throughout the lease. Council Member D'Ambra asked how this worked with the budget. Mr. Dunkley explained that it was budgeted for lease and reimbursement and a debt service was recognized over five years. Council discussed and decided to move forward with vote. MOTION: Council Member D'Ambra made a motion Staff recommends Council's passage of the resolution expressing its intent for the Village to be reimbursed with future lease -purchase proceeds. Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 16. RESOLUTION 44-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202012021 GENERAL FUND #001 BUDGET BY INCREASING REVENUES AND EXPENDITURES IN THE AMOUNT OF $20,916.00 TO UTILIZE THE REMAINING BALANCE OF THE POLICE DEPARTMENT'S CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING GRANT PROGRAM; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Title read by Village Attorney Davis. Council did not have questions and moved to vote. MOTION: Council Member D'Ambra made a motion Staff is recommending Council's approval of an increase of $20,916 in the FY2021 General Fund budget. Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). P@ggE23(bbfl-79 Agenda Item #2. 01 Draft 17. Approve Work Authorization HCE-U21.01 — Water Main Replacement Program — Tequesta Drive -Country Club Drive - Professional Engineering Services — Holtz Consulting Engineers Mr. Hammond explained this was the water main replacements along Tequesta Drive and Country Club Drive and is in conjunction with engineering services and design to implement project. Council Member D'Ambra questioned if this was crossover work with the Loxahatchee River District and Mr. Hammond confirmed this was a forcemain project and in coordination with the Loxahatchee River District. Vice -Mayor Stone asked for timing of the project and Mr. Hammond stated bidding would start in the summer with construction beginning summer 2021 to 2022. Vice -Mayor Stone wanted to know how this worked with The Country Club sidewalk and Mr. Hammond stated this was timed with the sidewalk project and picked up where that left off. MOTION: Council Member D'Ambra made a motion Approve Work Authorization HCE- U21.01 with Holtz Consulting Engineer in the amount of $202,001. Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 18. Authorize Piggyback Contract with Odyssey Manufacturing Company for Purchase of Bulk 12.5% Sodium Hypochlorite Mr. Hammond explained this was for the purchase of bleach for the water plant and a piggyback agreement off of the city of Daytona Beach. Pricing was less than previous years and was a one year piggyback with four renewals at both parties discretion. MOTION: Council Member D'Ambra made a motion Authorize piggyback contract with Odyssey Manufacturing Company for the purchase of 12.5% sodium hypochloriteand an associated purchase order for $47,000 for Fiscal Year 21. Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 19. Authorize Renewal of Purchase Agreement and Purchase Order with Odyssey Manufacturing Company for Purchase of 50% Sodium Hydroxide Mr. Hammond explained this was for PH adjustments for water treatment. This was an amendment for extending the current contract another year. Council Member D'Ambra asked about storage and Mr. Hammond explained this is stored in a tank on -site. MOTION: Council Member D'Ambra made a motion Authorize Addendum No. 1 for the renewal of the purchase agreement with Odyssey Manufacturing Company for the purchase of 50% liquid sodium hydroxide and an associated purchase order for $50,000 for Fiscal Year 20/21. Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 20. Authorize Florida Sheriff's Bid Piggyback Contract and Purchase Order with Duval PR9gE24VA 79 Agenda Item #2. 01 draft Chevrolet for a 2021 Chevrolet Silverado 2500HD Pickup Truck Mr. Hammond stated within the 2021 Fiscal Budget was a replacement for two vehicles, the first a 2006 Ford F150 with a similar sized 2021 Chevrolet Silverado that had the requisite safety equipment and storage bins included. The approved budget was $36,000 and the purchase price was $31,876. Mayor Brennan asked what became of the vehicle it replaced and Mr. Hammond responded it was auctioned with proceeds returned to the enterprise fund. MOTION: Council Member D'Ambra made a motion Authorize piggyback contract and associated purchase requisition with Duval Chevrolet fora 2021 Chevrolet Silverado 2500HD Pickup Truck Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 21. Authorize Florida Sheriff's Bid Piggyback Contract and Purchase Order with Duval Ford for a 2021 Ford F250 4x4 Extended Cab Pickup Truck Mr. Hammond explained this replaced a 2008 Ford F350 with a 2021 Ford F250 larger heavy duty vehicle with trailer hitch for trailer of generators and a tommy gate for transport. The approved budget was for $41,000 and the purchase price is $35,027. Vice -Mayor Stone asked if this was vehicle with the Notre Dame tags and Mr. Hammond stated that would be the next vehicle. Council praised facilities for the upkeep of vehicles and extending their life. Mr. Hammond stated the trucks had a 12 year turnaround. Council Member Prince asked about mileage on vehicles and Mr. Hammond was unsure of exact miles. MOTION: Council Member D'Ambra made a motion Authorize piggyback contract and associated purchase requisition with Duval Ford fora 2021 Ford F250 4x4 Extended Cab Pickup Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). ANY OTHER MATTERS Council Member D'Ambra asked about the rehabilitation of certain wells. Mr. Hammond stated the preliminary design will be concluded before Thanksgiving and expected to present at the next council meeting. Mr. Hammond stated 4 wells needed a full replacement: three at Tequesta Park which would remain, and one Southwest of the park which would be relocated. Mayor Brennan confirmed her retirement after 10 years on Council. She stated should anyone want to run for Seat two or Seat four the qualifying period was from December 1, 2020 to December 15, 2020 and to contact Clerk McWilliams to meet prior to those dates. 22. Meeting Task Assignments ADJOURNMENT P@ggE252)bfl -79 Agenda Item #2. [Draft) MOTION: Council Member D'Ambra made a motion to adjourn the meeting at 7:50 pm Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PlRggE2G3bt)fl-79 Agenda Item #2. MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL NOVEMBER 2, 2020 6:00 PM EMERGENCY OPERATIONS CENTER CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Brennan, Vice Mayor Stone, Council Member Brandon, and Council Member D'Ambra. Absent were: Council Member Prince. AGENDA ITEMS 1. Discussion on Proposed Code Text Amendments to the Village Code of Ordinances Director of Community Development Nilsa Zacarias prepared a list of annual code revisions for Council, which contained 11 items that needed to be addressed due to glitches and inconsistencies. Most items were general housekeeping. Item number one was shopping centers, which was not on the list of mixed use. Village Attorney Keith Davis explained the two options to allow the use, which would open the door to other shopping centers in mixed use or to leave as a non -conformity. Director of Community Development Zacarias explained that if not changed the Fashion Mall could not expand because they are a legal non -conformity and would need to obtain a special exception use. Council Member D'Ambra recommended modifying the code to a special exception use approved by council. A detailed discussion took place. Council agreed to update the code to allow shopping centers in the mixed use district with a special exception use for council to discuss and approve. Items two, three and four were noted as housekeeping. For items two and three the code would be clarified for gas stations in C3, C2, and mixed use on US Highway One. Item number four would be clarified and the definitions of the code cleaned -up. Agenda Item #2. Item five addressed small specialty stores, examples of gelato, coffee and wine and cheese stores were used. The code needed to be defined for specialty stores and which districts to allow them in. Village Attorney Davis recommended creating a new category to allow stores in all restricted and mixed use districts. Items six and seven were noted as needing to be cleaned -up. Item six needed consistency regarding the 6 feet height restrictions for screening to match the wall and fence code sections. Item seven needed consistency between the chart tables and language in the code. Item eight required direction from Council. A process was needed for R1 and R1A requests going to Planning and Zoning Boards for homes that want a feature above the allowed purpose, most commonly chimneys. Village Attorney Davis explained that if these items were addressed in the code they would not require a public hearing. Director of Community Development Zacarias explained that new code language was needed. She would work with legal to propose new language referencing similar communities and codes to create consistency and defined standards for features. Item nine discussed time extensions due to Executive Orders from the Governor. These extensions were not currently being charged a fee. Council agreed to not charge fees due to pandemics or Executive Orders which created the need for extensions. Council discussed items ten and 11, the Land Development fees schedule and permit fees, and agreed that a nominal fee should be charged for time that Director of Community Development Zacarias spends on approvals. Vice -Mayor Kyle Stone asked about monument signs and the C1 sign code. Council was concerned with the overall height of signs and not allowing flag poles in C1. Manager Allen confirmed and agreed that the Village can begin to look into amending the sign code so as to not allow pole signs in C1. 2. ITEM POSTPONED UNTIL NOV 30 - Discussion on Behalf of the Environmental Advisory Committee Requesting Revisions to the Village's Code as they Relate to Fertilizer Use 3. Discussion For Grant Writing Services Village Manager Jeremy Allen discussed grant writing service fees and stated he attached the rates requested by Council Member D'Ambra. Council member D'Ambra wanted clarification on whether grant writer Cynthia McDonald would get paid even if she was not successful in securing grants, her level of experience, and her success. Manager Allen confirmed she was knowledgeable with a background in the area. He also explained that an RFQ could be distributed and a committee could be selected to interview applicants if Council would like. Council agreed to make the grant writing contracts equal and move forward with both grant writers. Council also would like grant writer Ryan to be made aware he is able to go after any grant. Council agreed to w .. r re, - . -a4711 �� Agenda Item #2. put the grant writing contract on the next Consent Agenda for approval. Vice -Mayor Stone asked about the Fall Festival and its restrictions to residents. He would like to open it up to anyone with a Tequesta address and have an entrance fee for those in the unincorporated area. Village Manager Allen explained due to Covid 19 it was restricted to only residents this year and in the future it would be revised. Vice -Mayor Stone also wanted an update on Constitution Park and The Recreation Center demolition. Village Manager Allen confirmed it was on track for a January date with the contract in final review. ADJOURNMENT The meeting was adjourned at 7:08 PM MOTION: Council Member D'Ambra made a motion to adjourn the meeting Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member Prince). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. .. : ��nsI&