HomeMy WebLinkAboutDocumentation_Regular_Tab 14_12/10/2020Agenda Item #14.
Regular Council
STAFF MEMO
Meeting: Regular Council -Dec 10 2020
Staff Contact: Doug Chambers, Director of Public Department: Public Works
Works
Approve the Addition of Tequesta Park to the Mowing and Landscaping Services Contract
Add Tequesta Park Landscape Maintenance to Mowing and Landscaping Services Contract. (The
approved Contract documents along with the pricing schedule is on file in the Public Works
Department. Please contact Doug Chambers to view the file).
Please review for approval the addition of Tequesta Park Landscape Maintenance to the Mowing and
Landscaping Services Contract.
Oct 2020 Mowing and Landscaping Additional Services Comp Analysis.docx
Page 161 of 179
Agenda Item #14.
V1*11age of Tequesta
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Tequesta Public Works Department Memorandum
To: Jeremy Allen,, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Mowing and Landscaping Additional Services
Date: October 20, 2020
561-768-0700
www.tequesta.org
This Agenda item references adding Tequesta Park Landscape Maintenance
to the Mowing and Landscaping Services Contract.
The Village Council approved a multi -year competitively bid Mowing and
Landscaping Services Contract on October 1, 2018 with Terracon Services
Incorporated. The initial term of the Contract is five years with fixed rates
and expires on September 30, 2023. After the initial five year term the
Village of Tequesta has the option to renew the contract for an additional
five years at the same rates.
The contract allows for additional services based on the rates in Group C.
alternate bid items.
Currently, 2-3 Public Works employees spend 3 days every 10 days to
maintain the landscaping at Tequesta Park.
Vice -Mayor Kyle Stone Mayor Abby Brennan Council Member Laurie Brandon
Council Member Frank D'Ambra Council Member Bruce Prince
Village Manager Jeremy Allen
Page 162 of 179
Agenda Item #14.
Transferring the landscaping services to Terracon Services Incorporated will
allow the Department to balance its workload in maintaining Village
buildings, roads, sidewalks, medians, equipment, and other responsibilities.
Based on the contract rates in Group C line, item 25, the additional annual
cost to maintain the turf, beds ,shrubs, irrigation and small trees is
$34,989-00.
Funding for these additional services were approved in the Budget for Fiscal
Year 2021 and are available in Account 001-210-546.3091 Landscape and
Irrigation Maintenance.
Douglas Chambers
Director
Department of Public Work
Page 163 of 179