HomeMy WebLinkAboutDocumentation_Regular_Tab 13_1/14/2021Agenda Item #13.
Regular Council
STAFF MEMO
Meeting: Regular Council -Jan 14 2021
Staff Contact: Hugh Dunkley, Finance Director Department: Finance
_TITLE �
RESOLUTION NO. 05-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, PROVIDING FOR THE ESTABLISHMENT OF AN AUDITOR SELECTION
COMMITTEE PURSUANT TO SECTION 218.391, FLORIDA STATUTES; PROVIDING FOR THE
COMMITTEE'S PURPOSE, MEMBERSHIP, SCOPE OF DUTIES AND MEETINGS; PROVIDING
FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND
FOR OTHER PURPOSES.
The current contract between the Village and the independent CPA firm of Marcum LLP expires after
the completion of the FY2020 audit.
Section 218.391, Florida Statutes, establishes procedures for the selection of auditors to perform the
financial audits for counties, municipalities, special districts, district school boards and other units of
local government. The auditor selection law requires that the governing body of each of these entities
establish an auditor selection committee. Section 218.391(3), Florida Statutes, establishes the duties
of the auditor selection committee to include the following:
• Establishment of factors to be used for the evaluation of audit services to be provided by an
audit firm.
• Public announcement of an RFP.
• Provision of interested firms with the RFP.
• Evaluation of proposals provided by qualified firms.
• Ranking and recommendation in order of preference of no fewer than three firms for Village
Council's consideration and approval.
Section 218.3917 F.S., provides that the auditor selection committee for a municipality must consist of
at least three (3) members, one of which must be a member of the governing body and who must
serve as committee chair. No employee of the Village may serve as a member of the committee.
However, an employee may serve in an advisory capacity. Ideally, all members of the committee
should possess or obtain a basic understanding of governmental financial reporting and auditing.
Staff has included an estimated timeline of the auditor selection process, which will serve as a guide
to committee members and which will facilitate selection and execution of the audit contract in time
for the Village to have a timely audit for FY2021.
I L an 11
Staff recommends establishment of the auditor selection committee in accordance with Sec. 218.391,
F.S.
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Agenda Item #13.
RES. 05-21 AUDITOR SELECTION COMMITTEE ADA V2
auditor selection timeline
Page 267 of 394
Agenda Item #13.
RESOLUTION NO. 05-21
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, PROVIDING FOR THE ESTABLISHMENT OF
AN AUDITOR SELECTION COMMITTEE PURSUANT TO SECTION
218.391, FLORIDA STATUTES; PROVIDING FOR THE COMMITTEE'S
PURPOSE, MEMBERSHIP, SCOPE OF DUTIES AND MEETINGS;
PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, Section 218.391(2) Florida Statutes, requires that the Village Council
establish an Auditor Selection Committee for the purpose of assisting the Village
Council in selecting an auditor to conduct the annual financial audit required by section
218.39, Florida Statutes; and
WHEREAS, the Village Council deems that this Resolution is in the best interest
of the public health, safety, and welfare of the citizens of the Village of Tequesta.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1: Resolution No. 05-21 is hereby officially adopted;
Section 2: Committee Established; Purpose. There is hereby established a
Village of Tequesta Auditor Selection Committee to be composed of members
appointed by the Village Council. The purpose of the Auditor Selection Committee is to
serve in an advisory capacity to the Village Council in the selection of an independent
auditor to conduct the Village's annual financial audit as required by State law.
Section 3: Membership. The Committee shall consist of at least three (3)
members, one of which must be a member of the governing body (Village Council) and
who must serve as the Committee Chair. The Chairperson shall be selected by the
Village Council. No employee of the Village may serve as a member of the Auditor
Selection Committee; however, an employee of the Village may serve in an advisory
capacity. The term of appointment shall be for one year. The members of the
Committee shall be as follows:
(1) Dr. William Watkins (Citizens - (Nominated by Mayor Brennan —Seat 2)
(2)
(3)
1)
(Nominated by Vice -Mayor Stone —Seat 4)
(Nominated by Council Member D'Ambra —Seat
(4) Mr. Larry Dugan (Citizen) - (Nominated by Council Member Brandon —Seat 3)
(5) 1 (Nominated by Council Member Prince —Seat 5)
Page 268 of 394
Agenda Item #13.
Section 4: Scope of Duties. In exercising its responsibility to select an
independent auditor for the Village, the Committee shall be bound by specific provisions
of Section 218.391, F.S., as may be amended. The Committee shall not have any
auditor oversight responsibilities. The Committee shall not have the authority to expend
Village funds. Committee members shall not receive compensation.
Section 5: Meetings. The Committee shall meet as often as necessary in
order to adequately accomplish its duties. All meetings of the Committee shall be open
to the public in accordance with the Sunshine Law.
Section 6: Conflicts. All resolutions or parts of resolutions in conflict with the
provisions of this Resolution are hereby repealed and rescinded.
Section 7: Severability. If any section, subsection, sentence, clause, phrase,
word, or portion of this Resolution is for any reason held invalid or unconstitutional by a
court of competent jurisdiction, whether for substantive or procedural reasons, such
portion shall be deemed a separate, distinct, and independent provision, and such
holding shall not affect the validity of the remaining portions of this Resolution.
Section 8: This Resolution shall become effective immediately upon passage.
Page 269 of 394
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