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HomeMy WebLinkAboutDocumentation_Workshop_Tab 03_3/1/2021Agenda Item #3. Workshop STAFF MEMO Meeting: Workshop - Mar 01 2021 Staff Contact: Jeremy Allen, Village Manager Discussion on Naming Rights for the Community Center Department: Manager Included in your packet is a draft policy. Any or all can be amended before brought to full council for a vote. VILLAGE OF TEQUESTA NAMING POLICY GUIDELINES Clean Page 5of8 Agenda Item #3. VILLAGE OF TEQUESTA NAMING POLICY GUIDELINES FOR VILLAGE BUILDINGS, FACILITIES, LAND, OR ANY PORTION THEREOF GENERAL These policy guidelines are intended to address naming opportunities when a citizen, group, or organization submits a nomination to name a Village building, facility, land, or any portion thereof. The Village Council may initiate the naming of any building, facility, land, or any portion thereof at its discretion and may apply the following guidelines in Village Council initiated naming. The Village may, in its sole discretion, reject any and all donation or purchase offers in exchange for any transfer of Village naming rights. The Village Council may choose to waive any part of these guidelines by majority vote of the Village Council. These policy guidelines do not address the naming of streets, fire stations, or police stations. II. DEFINITIONS Village Buildings. Village owned facilities which are open to the public and used to conduct Village business. Buildings may include, but are not limited to, Village Hall, civic/community centers, and public utility buildings/structures. Village Facilities. Village owned structures, amenities, or features, which are open to the public and used for Village business, or public attractions of any kind, including, but not limited to, athletic fields, bridges, fountains, gymnasiums, and/or department's interior and exterior spaces, meeting rooms, picnic shelters, playground equipment, recreation facilities, tennis courts, and basketball courts. Village Land. Real estate owned and/or managed by the Village, including park property and other open space areas. Funded Project. Any project that the Village has fully funded prior to the start of construction. Non -Funded Project. Any project that the Village wishes to construct, but for which it lacks designated funding. Naming Rights. A financial transaction whereby a corporation, organization, individual, or other entity purchases the right to name a facility, amenity, or feature for a defined period of time. Any transfer of naming rights within the Village shall be effectuated by a written agreement evidencing the right to name or re -name Village buildings, facilities, or land that contains terms and conditions acceptable to the Village. III. NAMING OF A VILLAGE BUILDING, FACILITY, LAND, OR ANY PORTION THEREOF AFTER AN INDIVIDUAL It is intended that all respective -criteria in each section be satisfied when considering the naming of a Village facility, building, land, or any portion thereof after an individual or a foundation, business, or organization: A. Naming After an Individual Page 6of8 Agenda Item #3. 1. The individual must be deceased at least five (5) years; and 2. The individual must have been a resident of the Village of Tequesta; and 3. The individual must be of good moral character and must not have been convicted of a felony or misdemeanor; and 4. The individual should have made exceptional contributions to the Village of Tequesta, the State of Florida, or the United States of America; and the individual's achievements should represent a lasting legacy to the mission of the Village building, facility, land, or any portion thereof. B. Naming After an Individual Who Performed Outstanding or Heroic Service Village buildings, facilities, land, or any portion thereof may also be named in memory of individuals who died in the line of duty serving the Village of Tequesta, the State of Florida, or the United States of America; or died performing a heroic act, such as saving the life of another person; or a deceased individual who has made a significant and lasting contribution to humanitarian causes on a world or national level. In these instances as appropriate, the Village may elect to obtain or attempt to make contact for approval from living family members of the individual recommended for having a Village building, facility, land, or any portion thereof named in their honor. C. Naming After a Foundation, Business, or Organization 1. If consideration is given to naming a Village building, facility, land, or any portion thereof after a foundation, business, or organization, the foundation, business, or organization considered should have made exceptional local, state, national, or world contributions; and their achievements should represent a lasting legacy to the mission of the Village building, facility, land, or any portion thereof. 2. In selected instances, a Village building, facility, land, or any portion thereof may be named after a foundation, business, or organization that makes a unique and extraordinary contribution to the development and/ or usage of the Village building, facility, land, or any portion thereof being named. The merits and value of each such naming shall be evaluated on a case -by -case basis. IV. NAMING A VILLAGE BUILDING, FACILITY, LAND, OR ANY PORTION THEREOF THROUGH FUND RAISING OR BY PURCHASING NAMING RIGHTS 1. Any individual for which a Village building, facility, land, or any portion thereof may be named, must be of good moral character and must not have been convicted of a felony, or Class A or B misdemeanor. Any foundation, business, or organization must be compliant with all applicable laws, rules, and regulations. 2. A Village building, facility, land, or any portion thereof may be named as part of a public fundraising campaign, donation, or by purchasing naming rights. The Village Council may approve other non -monetary donations for naming rights. 3. Naming rights for a funded project can be accepted at any point during construction. 4. A funding agreement for the naming rights of a non -funded project must be in place prior to start of construction. Page 7of8 Agenda Item #3. 5. The required donation to acquire the naming rights of a Village building, facility, land, or any portion thereof shall be substantial as determined by the Village Council on a case -by -case basis. 6. All funds contributed to naming a Village building, facility, land, or any portion thereof will be nonrefundable. 7. In the event a donor fails to meet the total required commitment, the Village Council may reconsider the naming of the Village building, facility, land, or any portion thereof. 8. It should not be assumed that a financial contribution guarantees that a Village building, facility, land, or any portion thereof will be named after an individual or a business, foundation, or organization. 9. Naming rights will be for a defined period of time as determined by Village Council on a case -by - case basis. V. PLAQUES, MARKERS, AND MEMORIALS A. Plaques, markers, and memorials that are requested to be located on a Village building, facility, land, or any portion thereof, must be reviewed and approved by the Village as to design and maintenance requirements. B. Total costs for purchasing plaques, markers, and memorials involved in the naming of a new Village building, facility, land, or any portion thereof, as well as up to five (5) years of maintenance costs, shall be paid by the nominating individual or organization, unless Village Council waives such funding. This provision has no application in those instances where the costs of plaques, markers, or memorials are included in the design and construction costs of a project. VI. RENAMING OF A VILLAGE BUILDING, FACILITY, LAND, OR ANY PORTION THEREOF A. In order to honor the decisions of previous Village Councils and descendants of individuals after whom a Village building, facility, land, or any portion thereof are named, renaming shall typically not occur within the defined naming time proscribed by the approving Village Council. B. If it is determined that circumstances have changed such that the criteria set forth in above is no longer met, the Village Council may elect to remove the name from the Village building, facility, land, or any portion thereof. Further, a Village building, facility, land, or any portion thereof named after a foundation, business, or organization, which dissolves, is convicted of criminal acts, or for other good and valid reasons, may be renamed. C. Once the agreed upon term for naming rights has ended, the facility may be renamed. VII. PROCEDURES FOR NAMING VILLAGE BUILDINGS, FACILITIES, LAND, OR ANY PORTION THEREOF A. Groups or individuals may submit nominations for naming a Village building, facility, land, or any portion thereof, by submitting a nomination to the Village Manager. B. The Village Manager, upon the receipt of the nomination shall refer such naming request to the Village Council. C. The final decision for naming a Village building, facility, land, or any portion thereof shall rest with the Village Council.