HomeMy WebLinkAboutDocumentation_Regular_Tab 06_3/11/2021Agenda Item #6.
Regular Council
STAFF MEMO
Meeting: Regular Council -Mar 11 2021
Staff Contact: Jose Rodriguez, Building Official Department: Building
_TITLE
SE 01-21 - Special event permit application for annual July 4, 2021 four -mile running race by Believe
With Me, a registered Florida Not -For -Profit Corporation, to be held on Sunday, July 4, 2021 from
6:30 a.m. - 9:30 a.m. for 1,000 attendees, to benefit families of fallen soldiers . No alcohol will be
served. Police Detail and Fire Detail will be present. CDC, state and federal COVID-19 guidelines will
be followed.
SUMMARY: A
SE 01-21 - Special event permit application for annual July 4, 2021 four -mile running race by Believe
With Me, a registered Florida Not -For -Profit Corporation, to be held on Sunday, July 4, 2021 from
6:30 a.m. - 9:30 a.m. for 1,000 attendees, to benefit families of fallen soldiers . No alcohol will be
served. Police Detail and Fire Detail will be present. CDC, state and federal COVID-19 guidelines will
be followed. Race signage will be placed in Village three weeks prior to event.
PSEP21-0002 - MEMO TO VILLAGE COUNCIL - July 4 2021 -- BELIEVE WITH ME - 4 Mile Running
RacP_ada
Page 37 of 184
Agenda Item #6.
VILLAGE OF TEQUESTA
Building Department
MEMORANDUM
TO: Honorable Mayor Abby Brennan and Council Members
CC: Jeremy Allen, Village Manager
FROM: Jose Rodriguez, Director, Building Department
DATE: February 11, 2021
SUBJECT: Special Event Permit Application for Believe With Me — July 4, 2021— 4 Mile
Running Race ("-'1,000 Attendees)
This is a Special Event application for an annual July 4, 20214 mile running race by Believe
With Me, a registered Florida Not -For -Profit Corporation, signed by its Vice President,
Lyette C. Reback, (see attached Special Event Permit Application), to take place at
Constitution Park on Dover Rd. The event is to be held on Sunday, July 4, 2021 from 6:30
a.m. - 9:30 a.m. No alcohol will be served.
The projected number of attendees for the event is 1,000. There will be 2 open tents set up
at the event (i.e., without sides). The applicant has provided for nine (9) Police Officers, one
(1) Police Supervisor and two (2) EMS personnel to be present at the event.
The purpose of the event is to honor families of fallen soldiers and all proceeds will directly
benefit families that have lost a loved one in the line of service. The applicant will provide
proof of General Liability and Umbrella Liability insurance prior to the event.
The applicant will follow all Centers for Disease Control and Prevention (CDC), State and
County COVID-19 orders and guidelines.
Page 38 of 184
Agenda Item N.
Event Details
Date of event:
Hours of erent:'q 7
/161, Z r.6. -30o ry)
Type of event:, ' �_�,� �`-! Z
Location of event: 1 '
Property owner name:
You must attach the written consent of the property owner on record.
Contact Information:
Sponsor/persons responsible for event:
Mailingaddress: � f � Z_-�� (,1
Phone number; r 2-6IS
L ____
L. kip�, 'ioF
�� S3
Fax number:
Email address: L; �-'-J���_���.� � (I i%�, l,L'�1 l� r��•�-��
Projected number of attendees:(T"
Is Village Council approval needed? Yes No❑
Any proposed special event whose attendance is contemplated tc) exceed 200 people in total shall require
final approval by the Village Council which, after considering the recommendations of the Building Director,
the Police Chief and the Village Manager,. may approve the application, deny the application in whole or in
part; or approve the application with conditions.
Is alcohol being served? Yes[:] Nog
• The service of alcoholic beverages at any special event shall require the issuance of the appropriate
state alcoholic beverage permit, a copy of which must be provided to the village in conjunction with
the special event permit application. The village may require the use of physical barriers to define and
contain the outdoor area within which alcoholic beverages may be consumed and/or the use of
security or off -duty law enforcement personnel at the special event. It is the applicant's responsibility
to monitor for and prevent excessive as well as underage consumption of alcoholic beverages at all
tirnes.
Page 39 of 184
Agenda Item #6.
Haw many tents will be used at event.?��
Will tents have sides? Yes N¢�
• Should the event include the use of one or more tents, a $35.00 Fire Inspection Fee, due at time of
application, and a certificate of flame resistance is required for each tent. Inspection to be done on the
first day of evert.
• By submitting a complete application, the applicant expressly agrees that it shall indemnify, defend and
hold the Village harmless from any and all damage to any real or personal property, and from any and
all injury or death suffered by any person directly or indirectly related to the consumption of alcoholic
beverages in conjunction with the special event.
Man -Profit Enterprises:
+ The Tillage may issue non-profit permits to any person or organization for the conduct or operation of
occasional sales and/or fundraising projects held by non-profit enterprises, either regularly or
temporarily, when the applicant signs an affidavit that the applicant operates without private profit,
for a civic, public, charitable, youth, service, educational, literary, fraternal, or religious purpose.
0 A person making application under this section must comply with all rules and procedures for the
granting of special event permits as set forth in this section. All persons operating under a non-profit
permit shall operate their non-profit enterprise in compliance with this section and all other rules and
regulations of the Tillage.
Required Documents
The following items must be submitted at the time of application:
• Summary of event on offic.iai 6t«erhead of organization, signed by the applicant
• Proof of insurance in a mounts acceptable to the Village for the type of event. The 1�illage shall be
named as additional insured on all Iiability insurance (not a certificate holder).
+ Expected traffic, fire -rescue, and utilities impact, if any, and proposed mitigation plans.
Copy of all required state and county permits if event will be held on or utilize state and/or county -
controlled property.
+ A refundable deposit is required if the event is Meld on any Tillage property.
• Site Plan required with each application accompanied with drawing indicating layout for event.
n All event sites shall be left in a clean and orderly manner upon completion of event.
Special Event Fees
+ Under 200 attendees: $40.00
+ Over 200 attendees: $100.00
• per Village Resolution 36-19, fees for property owners that are 501(c)(3) non for profit entities shall be
reduced by 50 .
Page 40 of 184
Agenda Item #6.
QUE'ST�
n r
L1
Gustavo Medina
C III0 o/ Police
TEQUESTA POLICE DEPARTMENT
l
357 Tequesta Driveaucs
Tequesta, Florida 33469-0273
Phone: (561) 768-0500 P OLI
Fax: (561) 768-0695
APPLICATION FOR EXTRA -DUTY POLICE SERVICE
This application is required to engage the off -duty services of the requested number of Police
Officers for public safety, health and welfare that are in addition to those generally provided to
the public. It is understood that this is aNON-BINDING agreement. A minimum of Five (5) Days
advance notice is requested prior to the service date. Payment for the service is required by
CHECK OR MONEY ORDER made payable to the assigned officer(s).
**Three (3) hour minimum per detail.
Applicant: Lyette Reback/ Believe With Me
11420 Us Hwy 1 PMB 122
Address: City: _
561 2362005 Phone: Business:
North Palm Beach
Believe With Me
Number of Officers Required-enUniformed: Ye No
`/
Number of Date()
Day s: 1 s : 07/04/2021
_
Hours: Starting Time: a�EndingTime:qlly(u-A
Basic Services Requested: Road Closures/Safety
Exact Location:
399 Seabrook Drive / Race Course
Estimated Attendance:
1000
Other Comments or Requests:
DATE: 1 /19/2021
Alcohol Served: Yes❑ No
Applicant's Signature
CHARGES: Officers X Hours X $ 35.00 (rate) =
Supervisors X Hours X $ 40.00 (rate) _
�_
Holiday Detail Officers x � Hours X $ 45.00 (rate)
Supervisors X "7a' Hours X $ 50.00 (rate) _ ��-
r�"
Total Amount Due for Service = J
Approved By:Date: 21,*114;
** Holiday Detail would be a detail that falls on a Village Recognized Holiday Page 41 of 184
Agenda Item #6.
TEQUESTA FIRE RESCUE
357 Tequesta Drive
Tequesta, Florida 33469-0273
Phone.- (561) 768-0550
Fax: (561) 768-0693
APPLICATION FOR FIRE RESCUE DETAIL
This application is required to request Fire/ EMS Service Detail from Tequesta Fire Rescue.
It is understood that this is a NON -BINDING agreement. Advance notice is requested prior to
the service date. Services requested will be charged a fee in accordance with Tequesta FL
Code of Ordinances- sec 34-63(c) - "any other services". Payment for the service is required
by CREDIT CARD, CHECK OR MONEY ORDER and made payable to TEQUESTA FIRE
RESCUE_
*`Three (3) hour rninimum detail required.
r
Applicant: �, Lr- �, r_ �- - - �� �-- �-•-
r ) r o
Address:
Contact Person: 4. � -C Contact Number: _ �-. 6 Z- U 0
� S
J_
Date of Event:
Hours: - Starting Time: 30 Ending Time:
Estimated Attendance:
Alcohol Served: Yes P<.111-zlo
Outside Cooking: Yes No
Summary of Event:
0-le
- e
Services Requested:
❑ Engine (Detail Required 3 FF) ) Rescue (Detail Required 2 FF)
❑ Aerial (Detail Required 3 FF) El Other
Charges:
EMS Personnel X Hours X $46.05 = c�? - �otal Amount Due
Signature: Date:
Approved By: Date:
�' I �� �v, Q 41-50 mac, � d 3 ff� 6'^ 7l 5 I3 'Page 42 of
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Agenda Item N.
Believe With Me
COURSE MAP
FREEDOM 4 MILER I TEQUESTA, FL I JULY 4th 2019
A'(- .
SH
t
Start near Constitution Park gate on Dover Road
Right on Tequesta Drive and over bridge
Through Tequesta Country Club gate and right on Yacht Club Place
Left on Palmetto Way
Right on Fairview East, around u-turn which switches to Fairview West
Right onto El Portal
Right onto Golfview Drive
Left onto Golf Place
Left onto River Drive
Veer right onto Point Circle and back on River Drive
Left onto El Portal to Tequesta Country Club gate
Straight onto Tequesta Drive and over bridge
Left onto Dover Rd. And to the start/finish area.
Distance: 4 miles
Believe With Me, a 501(c)3 non profit LyetteUaBelievefflthMe.corn Lyette Reback, Founder 561 236 2005
4
Page 43 of 184
Agenda Item #6.
Believe With Me
A 501 c3 non-profit organization
Dedicated to Bringing Pope and Nelp to America's gold Star Families
hnay I, aoi9
To the Village of Tequesta;
Believe With Me has been actively engaging the community about our
upcoming July 4th event at the beautiful Constitution Park. our efforts
have been well received and many have commented about their
excitement to help families of fallen soldiers. The support for our cause is
unwavering. Registrations have been ongoing and successful and we are
excited about all of our sponsorships and media attention. Within the last
month we have been featured on most major media outlets including Fox
News, Inside Edition, The New York Post, The Washington Post, and all the
major media networks and radio morning shows across the country.
We are writing to the Village of Tequesta not only to report on our good
success but to also request we be able to add signage around the village
for additional community involvement. We want the Village residents to
continue to support the race and even choose to participate bigger and
better than last year!
Below is the signage we are requesting be approved:
This is a mock up of a 4419x45" sign to be placed
outside the Country Ciub.
Page 44 of 184
Agenda Item N.
These signs are double sided and we
would like to hang them on the lamp
posts over the bridge. They are the
recommended 3'x5' size.
And the last sign is one that we would like
to place 2 of outside the municipal
complex in front of the fire station and
hang another on the fence outside of
Constitution Park. This is the standard
4'x8' size.
Believe With Me would like to sincerely thank the Village of Tequesta for
this consideration and we look forward to serving your residents and
featuring your beautiful park as a venue bringing gratitude and true help to
our families of fallen soldiers.
Respectfully,
Lyette Reback
Founder, Believe With Me
Page 45 of 184
Agenda Item N.
016.
Applicant Signature
Applicant name:
Applicant signaU
Date: 14
Office Use Only
Permit number:
Submittal Date:
Deposit amount:
Recommended for Approval
Building Department:
Date: j
Police Chief: --------------- 01
Date:
Fire Chief: : �r`''`' /� _ - �� /• ,`,
Date: 19
Parks & ReCirpatio 1:
_-fl,',� __ ....._...._.._.—
Date:w
Approved by
Village Manager:
Date: *0,W11
� K-te )
Approval notes.-
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Page 46 of 184