HomeMy WebLinkAboutDocumentation_Regular_Tab 17_3/11/2021Agenda Item #17.
Regular Council
STAFF MEMO
Meeting: Regular Council -Mar 11 2021
Staff Contact: Gus Medina, Police Chief Department: Police
RESOLUTION NO. 9-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2020/2021 SPECIAL LAW
ENFORCMENT FUND #605 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT
OF $21)000.00 TO FUND THE PURCHASE OF SERVICES FROM ACCREDITATION COLONY TO
ACHIEVE FLORIDA LAW ENFORCEMENT ACCREDITATION; PROVIDING AN EFFECTIVE DATE;
AND FOR OTHER PURPOSES.
Resolution 9-21 is to increase the fiscal year 2020/2021 Special Law Enforcement fund budget by
appropriating fund balance in the amount of $21 ,000.00. This will purchase services from
Accreditation Colony, to help the Tequesta Police Department achieve Florida Law Enforcement
Accreditation. The Tequesta Police Department received three quotes: Accreditation Colony,
Lexipol, and Farnham Accreditation Consulting. Accreditation Colony was the lowest quote.
Lexipol's quote was $36,639.60. Farnham Accreditation Consulting's quote was $24,000.00.
Recommended motion is to pass.
ATTACHMENTS: I&
Resolution 9-21 Accreditation Colony
Accreditation $21,000
Public Records Addendum ada
Page 148 of 184
Agenda Item #17.
RESOLUTION NO.9-21
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2020/2021
SPECIAL LAW ENFORCMENT FUND #605 BUDGET BY
APPROPRIATING FUND BALANCE IN THE AMOUNT OF $219000.00
TO FUND THE PURCHASE OF SERVICES FROM ACCREDITATION
COLONY TO ACHIEVE FLORIDA LAW ENFORCEMENT
ACCREDITATION; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
WHEREAS, the Village Council of the Village of Tequesta is funding the purchase of
services from Accreditation Colony, to achieve Florida Law Enforcement Accreditation for the
Village of Tequesta's Police Department, valued at $21,000.00;
WHEREAS, the Village of Tequesta's Police Chief, has inspected the services for its
suitability and confirms that it is not only a good deal financially but will serve the Police
Department well into the future;
WHEREAS, the Chief of Police has determined and verified that the Village's Law
Enforcement Trust Fund has adequate funds to cover the purchase of this service and that the use
of the Village's Law Enforcement Trust Fund assets to pay for Accreditation Colony's services
is permissible and appropriate to trust fund regulations; and
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 9-21 is hereby adopted by the Village Council of the
Village of Tequesta, and thereby approves the requested increase to the Fiscal Year 2020/2021
Special Law Enforcement Fund Budget by appropriating the Fund Balance in the amount of
$211000.00 to fund the purchase of services by Accreditation Colony.
Section 2 This Resolution shall become effective immediately upon passage.
Page 149 of 184
Agenda Item #17.
or
Accreditation
colony
FC* SMALL TO M-1D.SIZZ
AGENCIES
Chief Gus Medina
TequestaPolice Department
3S7TequestaDrive
Tequesta,Florida 3S469
February 2,2O2l
Dear Chief Medina,
| respectfully submit this quote to assist the Tequesta Police Department with the review and
development of the Police Department's policies and procedures to regain accreditation
credentials. Moreover, | understand theorgan}zation's intent is to reestablish itself as afuUy
accredited member of the Commission for Florida Law Enforcement Accreditation, Inc. (CFA).
| fully intend to lead the Tequesta P. D. (CFA) reaccreditadon process at a pace with which you
feel comfortable.
As a provider of accreditation services to medium and smaller sized agencies, I am confident
that you will be impressed with the eight Florida experts | have assembled in Accreditation
Colony, LL[to accomplish your accreditation and policy objectives. Please feel free to review
our vvebsite, : it provides additional information
regarding our services.
| submit this quote toyou as follows:
Projected start date: Tobeannounced 2O21
�~ Annual Working Agreement renewed orcancelled each year at[hief'sdiscretion
�- Monthly fee of$27SO.00
Required Office space $O
Required Office Equipment $O
I am very excited about your accreditation goals! We look forward to hearing from you soon.
Yours sincerely,
/JerneyOwens
Founder/Director
Page 150 of 184
����A�LiMA1�ED LIABILITY COMPANY ANNUAL REPORT
DOCUMENT# L20000322043
Entity Name: ACCREDITATION COLONY LLC
Current Principal Place of Business:
3245 NE 166 STREET
ANTHONY, FL 32617
Current Mailing Address:
POST OFFICE BOAC 231
ANTHONY, FL 32617 US
FE1 Number: 85-3695713
Name and Address of Current Registered Agent:
OWENS, JEFFREY D
3245 NE 106 STREET
ANTHONY, FL 32617 US
FLED
Feb 02, 2021
Secretary of State
4330682678CC
Certificate of Status Desired: No
The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the Mate of Florida.
120T�—I 10=0I
Electronic Signature of Registered Agent Date
Authorized Person(s) Detail
Title MGR
Name O'tl'll'ENS, JEFFREY D
Address 3245 NE 166 STREET
City -State -Zip: ANTHONY FL 32617
I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under
oath: that 1 am a managing member or manager of the limited liability company or the receiver or trustee empowered to execute this apart as required by Chapter 605, Florida Statutes: and
that my name appears above, or on an attachment with all other like empowered.
SIGNATURE: JEFFREY OWENS MANAGER fl /02/2021
Electronic Signature of Signing Authorized Person(s) detail Date
Page 151 of 184
Agenda Item #17.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 152 of 184
Agenda Item #17.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative CUM'), available at
www.w3.org/TR/WCAG/."
Page 153 of 184