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Home My WebLink AboutDocumentation_Regular_Tab 21_3/11/2021Agenda Item #21 0 Regular Council STAFF MEMO Meeting: Regular Council -Mar 11 2021 Staff Contact: Jose Rodriguez, Building Official Department: Building Request for Approval of Purchase of Printer, Utilizing Restricted Building Dept. Funds. Request for the approval of the purchase of a printer for the Building Dept. utilizing restricted Building Dept. funds of $44,847.11 per piggy -back based on state contract No. 2018011-02 for the improvement of customer service capabilities to provide hard copy plans to contractors and residents including for multi -building construction projects. Pricing proposal is best price available per IT Director. I L4111 Approve the purchase of the printer utilizing restricted Building Dept. funds. Pricing proposal is best price available per IT Director. Agenda Memo 21-083.ada Page 166 of 184 Agenda Item #21 0 V'111age of T 345 Tequesta Drive Tequesta, FL 33469 To: Honorable Mayor and Village Council From: Jose Rodriguez, Building Director CC: Jeremy Allen, Village Manager Date: March 2, 2021 561-768-0700 www.tequesta.org Re: Request for Approval of Purchase of Printer Utilizing Restricted Building Dept. Funds This is a request for the approval of the purchase of a printer for the Building Dept. utilizing restricted Building Dept. funds. Attached is the pricing proposal in the amount of $44,847.11 and this is the best price available per the IT Director. This is a piggy -back based on state contract No. 2018011-02. The purpose of this purchase is for the Building Dept. to improve its customer service capabilities to contractors and residents. Since COVID-19, the Building Dept. records are submitted and stored exclusively electronically and the Building Dept. is required upon request to provide hard copy plans to contractors and residents. In addition, there are numerous multi - building construction projects within the Village which require the provision of high quality hard copies of approved plans and documents. Vice -Mayor Kyle Stone Mayor Abby Brennan Council Member Laurie Brandon Council Member Frank D'Ambra Council Member Bruce Prince Village Manager Jeremy Allen Page 167 of 184 Agenda Item #21. J� City of Tequesta Brad Gomberg FL Phone: 561-768-0554 Fax: Email: bgomberg@tequesta.org All Prices are in US Dollar (USD) Product 1 PAGEWIDE XL 4700 MFP PRNTR PRNT NA/LA HP, Inc. - Part#: 4VW15H#B1 K Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 2 "PAGEWIDE SITE SURVEY SVCS" HP, Inc. - Part#: U9CV5E Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Note: Non-refundable — must be ordered before anything else 3 "INSTALLATION NETSETUP PWXL SVCS SERIES SVC" HP, Inc. - Part#: U23CRE Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Note: Required with printer 4 "HP 5Y NBD+DMR+PMK PWXL SVCS 4X00/MFP HWS " HP, Inc. - Part#: U23K9E Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 5 865 500ML MAG PAGEWIDE XL INK INK CRTG HP, Inc. - Part#: 3ED83A Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 6 865 500ML YEL PAGEWIDE XL INK INK CRTG HP, Inc. - Part#: 3ED84A Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 7 865 500ML CYAN PAGEWIDE XL INK INK CRTG HP, Inc. - Part#: 3ED85A Contract Name: Omnia Partners - IT Solutions ('nn+rnr++ -H- 001 Q011_00 Pricing Proposal Quotation #: 20083029 Created On: Feb-18-2021 Valid Until: Mar-20-2021 Inside Account Executive Evan Ely 290 Davidson Ave. Somerset, NJ 08873 Phone: 732-652-0273 Fax: 732-564-8224 Email: Evan_Ely@shi.com Qty Your Price Total 1 $33,730.10 $33,730.10 1 $261.78 $261.78 1 $2,626.54 $2,626.54 1 $6,207.37 $6,207.37 1 $192.83 $192.83 1 $192.83 $192.83 1 $192.83 $192.83 Agenda Item #21 0 8 864 500ML BLACK PAGEWIDE XL INKINK CRTG 1 $192.83 $192.83 HP, Inc. - Part#: 3ED86A Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Shipping $1,250.00 Total $44,847.11 Additional Comments Please Note: HP, Inc. has a zero returns policy on custom build PCs. Ink and toner are also considered non -returnable Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations. Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1 HTFO The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item.