HomeMy WebLinkAboutDocumentation_Regular_Tab 22_3/11/2021Agenda Item #22.
Regular Council
STAFF MEMO
Meeting: Regular Council -Mar 11 2021
Staff Contact: Matthew Hammond, Utilities
Director
Department: Utilities
Approve Final Adjusting Purchase Order -Advanced Meter Infrastructure Project -Core &Main
In November 2019 the Village Council approved the completion of Advanced Meter Infrastructure
(AMI) project with a budget of $1,066,250. Three primary vendors were employed during the project:
Core & Main, National Metering Services and Ferguson Enterprises. This important project is now
substantially complete and serving the community with up-to-date water meters, remote meter
reading and a customer portal providing 24/7 access to detailed water use information. To close out
the project, a final adjusting purchase order of $37,743.00 is required with Core & Main for additional
work completed including meter programming and installation. No additional budget is required to be
allocated for this purchase order due to savings from other project activities. The total project cost,
including the final adjusting purchase order, is projected not to exceed $935,905 or $130,345 under
the approved budget. These saved funds will be returned to the Water Enterprise Fund for future
beneficial use to customers.
Item
Meter Installation
Equipment
National
Services
Core & Main
Li n eTec
Core & Main
Ferguson
AMI Equipment & Installation
Core & Main
Software Setup & Training
Core & Main
BS&A Integration
Customer Mailers
To Date Projected
$110'P000.00
Metering
$ 70,977.00 $ 70,977.00
MinuteMan Press
Contingency
$ 30,725.00
$
30,725.00
$
10,000.00
$760,000.00
$ 610,903.00
$
610,903.00
$ 65,536.78
$
80,000.00
$90'f000.00
$ 81,000.00
$
81,000.00
$46,250.00
$ 46,250.00
$
46,250.00
$5,000.00
$ 5,000.00
$
5,000.00
$5,000.00
$ 347.95
$
1,050.00
$50,000.00
Approved Budget
$1,066,250.00
Page 170 of 184
Agenda Item #22.
Item
To Date
Projected
Expenses to Date
Projected Expenses
Projected Over/Under
$910,739.73
$ 935,905.00
$ (130,345.00)
Lei I Lei 0 1
NEW am me VLMM :Iia
Approve a final adjusting purchase order with Core & Main in the amount of $37,743.00.
Page 171 of 184