HomeMy WebLinkAboutMinutes_Audit_04/21/2009VILLAGE OF TEQUESTA
AUDIT COMMITTEE
MEETING MINUTES
April 21, 2009
Call to Order and Roll Catl
The Village of Tequesta Audit Committee held a scheduled meeting at the Tequesta Village Hall, 345
Tequesta Drive, Tequesta, Florida, on April 21, 2009. The meeting was called to order at 10:09 a.m.
by Village Clerk Lori McWilliams. Present were Frank D'Ambra, Eric Jolly, Abby Roeloffs, and Robert
Rives. Also in attendance was JoAnne Forsythe, Director of Finance.
1. Approval of 01/22/09 Minutes
The minutes of the meeting were overlooked and not approved; will be placed on the next scheduled
agenda.
2. Review /Evaluate Audit Services Proposals
Clerk McWilliams explained the committee was tasked with evaluating the proposals and providing a
ranking; and explained the individual evaluation grids needed to be signed by the committee member,
dated and provided to the Clerk for the official record.
The Audit Committee reviewed in detail the audit proposals submitted by: Keefe McCullough & Co.;
Harvey Covington & Thomas; Berman Hopkins Wright; Rachlin, LLP; Rampell and Rampell; Nowlen
Holt and Minor; and Grau & Associates.
Each committee member evaluated the firms (see evaluation grid for each member) and the Village
Clerk tallied the results (attached). The committee agreed to interview the following four firms:
1. Rachlin, LLP
2. Rampell and Rampell
3. Grau & Associates
4. Nowlen, Holt and Minor
The committee discussed and agreed upon specific interview questions (see attached).
Adjournment
MOTION: Member Rives moved to adjourn the meeting at 11:24 a.m.; seconded by Member
Roeloffs; motion carried unanimously 5-0.
Respectfully submitted,
Lori McWilliams, CMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim
transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All
referenced attachments are on file in the Village Clerk's office.
Village of Tequesta Evaluation Grid: Request for Proposals FIN 01-09
(Independent Audit Services)
-- , _ _ _ __ , _ _ -- . - --
Expertise and Audit Approach Fees Oral Presentation Total
, Experience (Maximum 30 (Maximum 20 ; (Maximum 10 (Masimum 100-
i (Maximum -10 , Points) �, Points) �� Points) ' Points)
; Points) �, �
��e4__�_. . -�__ __-1:?� `
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_ _ , .___ ___ _ _ _ _ _
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___ _— _
Keefe, i
McCullough & Co. � _ I !
; �a��� . � � �� ;
f � �
f & Thomas_ g_ _— - -- ---
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Harvey,Covin ton
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-_ ` ---
I Berman, Hopkins, '�i
� Wright ' � . �. � :.
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... __ . . _ _ __. _. ..'- '-' '.
__' ____'--___. __�.__ -. _
Rachlin, LLP {
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, ..__.__._ ..__ .. _. . _. .. _ __._.
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,� Rampell and I
� Ram�ell ; , � !.� O �
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__ _- -- - _.
- --. _ _ _ _
Nowlen, Holt and ' �
Minor i
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_ _ . __
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_ ___ _._ _ _ __ __
Grau & Associates , ; �
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F;ach Comroittee member should re�ie�+, evaluate and rank cach proposal by a�+arding points for each categor� contained in t e r�nking grid hase�l i�n the mazimum pnssihlc
r��ints noted in each category."('he thrce lirms recei�ing the highe.t total number of points shaN he submitted to thc Villagc Coun ii lur a iinal decicion.C�ne tirm��ill be selccted.
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Viilage uf Tequcsta E��afuation Grict: Rcyucst for Pro�osals F�N 01-(19
([nde��enclent Audit tiervices)
, , — _
E?xpertisc anc! Audit Apprauch F'ees (}rxl Presentati�►n
� � Es�►erieoce (Marimum 30 � 7`otdl
(M1•laximum 20 (�Taximum ifl � (M11.�xir►���rti IO0
'' (�'larimum a0 1'�►ints? Pointsl f'oints)
Pi�ints) Puint±�)
; ;
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Kcefe, i ; � , � ,
' �1cCu)lou�h & Co. - ` � � j
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, _ . . _ _. _ -----�
_ -- __ .
Har��e��,Covington , { , : .
� & Thomas °' ' ' ' - - �' :
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Berman, Hc►pkins� � ��? � ;-�-� i �.�, ;
W right '
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� Rachlin, LLP • Jy ,_`-- - - -._Kl�_.------ 1 __ , �
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Rampell and � 1�� _ ` �� __j, — --
' Rampell " � '.-: � �,J
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Nowlen, I(nit and ' _ _.__ --__._�I
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F:sch C'ommittee memt�er should n.view, evaluate r�nc3 rank each propr�seJ by�twarding�ints for each caCegory contained in the ranl.ing g��d t�a.�¢� �n the maximum possible
points notet!in each category. fhe three firms receiving thc highest tatat number e�f'points shall be submiiteci to the Village C'ouncil fur a final dee,isio�i.(Jne fim�tivill he sr�ected.
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Village of Tequesta Evaluation Grid: Request for Pr�posals FtN (11-09
(Independent Audit Services)
__--- ---- -- , .
E�pertise and Audit Approach , Feev Oral Presentation Total
Experienre i (Maximum 30 � {Maximum 20 ; fMaximun� 10 (t�i�ximum 100
(Maximum 40 � Points) Points) '� Points) , Points)
Points) � j '
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_ __ _ _ _ ____ _ -� — - i _ _
� K.�� � __ �
' M1icCu yg.h'& Co.
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I Rampcll '
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' Vuwlen, Holt and �_.__�_�
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Each Committee mrmber�houid review,evaluate and rank eath proposal by awarding points ttx cach categon cantained in th� ranking grid t�a.�.�d nn the maximum pnssible
points noted in er►ch categorv 'T`he thret rrtns n�ceivin�r the highc�t total number of�ints shall he cubmiued to the Villx��C"ouncil tor a final dcci�inn.nne timi will he sele;r,ted.
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Village of Tequesta Evaluation Grid: Request for Proposals FlN 01-09
(Independent Audit Services)
I
_ - --- _ _ _ - . -- ___ . _ _ _---
Expertise ancl � Audit Approach Fees ' Oral Presentation . Total
Experience I (Mazimum 30 � (Maximum 0`�� (h�aximum 10 � (Maximum 100
I (A'Iaximum 40 Points) �� Points) ��� Yoints) � Points)
�' Points) � � �'
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----- — _ _ -- ----
--- - - _------ ------- -
_ _----- -- - -
keef'e, -- - -- -----------
McCullough & Co.
<�� :l�t �l: lv�%
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Harvey, Covin ton 'I
� & Thomas I �
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_ -- - -- -� - - - r�-- - _ --�'�- ----- -_ --'� - �;
_ __--- - -- -_
Berman,Hopkins,
Wright 7,�
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. . ._ _ ___'" -._ ._ ___. '-____
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� Rachlin, LLP �
, �
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_ �-- ; -- �--�---- ---
- -_-_ ___ _____.
Ram ell and I
Rampell �
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-- - .-- -- --___ _ -- --
----- - --_ _ _- - ---------
Nowlen,Holt and
�i Minor � � �
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-- -- ----- - _ _-------- -- _ —___
Crau & Associates � -
, `�� �"� � ��� ��� � � -
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O J�, .ach Cornmittee member should review, evaluate and rank each proposal by awarding points for each category cc.ntained in the rankin�grid based on thc maximum possible
��� points noted in each categor}�.'I'he three tirms receiving the highest tutal number of points shall be submitted�o the Village Council for a final deCision.One firm��il l hc selectrd.
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�i►lage °f Teq (�A P t?ral Pr�pntatian tM�xim�m �W
Fees �r�laxtnnun' t� paintsl
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�ig� '._.— "� � UCi�1� �G �kiti€�d�� One ttrt��*`iil lse stlecctd.
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r tach cau��� V i11�G�°��il for a final �
;nts fa �o thc �
L t�� h P�°�`�b}' a"`�tnnts shatt bc subm�tttd �
�v��u and����te,1 numb�°C F�'' � '
m���p�fd�'''�wfirms��ving�►e hi
mitt,ce 't'ha ths� � ;
�m��ted in each caAe�°n' �
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Village of Tequesta Final Ranking Grid: Request for Proposals FIN 01-09
(Independent Audit Services)
Grau & Nowlen, Holt I Rampell and Rachlin, LLP
Associates and Minor � Rampell
Abb Roeloffs
Y
�
� � � �
Frank D'Ambra
� � �
i Eric Jolly ,2 C'�✓��
' � `f ,� 3 �`l � 02 �-
Robert Rives
� �t � � 3
I
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Each Committee member should review, evaluate and rank each�proposal by awarding qoints for each category �ontained in the ranking grid based on the
maximum possible points noted in each caa�egory. The three firms r�ceiving the highest total number of points shall t�e submitted to the Viflage Council for a final
decision. One firm will be selected.
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2009 Audit Services Proposals
Oral Presentation Questions
1. What experience does your firm have with Federal single audits and how did you
arrive at the proposed proposal bid?
2. Explain how your firm arrived at the projected number of hours it will take to
complete the Village's audit project.
3. What experiences does your firm have with Enterprise Funds?
4. What prior experiences have you had with the Village of Tequesta and its staff
members / Council? Elaborate on any perceived problems or issues as a result
of those exp�riences, if any.
5. Discuss /re-a�rm your firms "team" members and their qualifications.
6. Ho�► many audits will your firm be working on at the same time it is working on
the Village audit? How many staff members wilf be dedicated to the Village's
audit?
7. Does your firm plan to perForm all the work in house for the Village audit or do
you hire out any of the auditing services? Do you have any joint ventures that
will affect or involve the Village of Tequesta?