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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_4/08/2021Agenda Item #3. [Draft) MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MARCH 1, 2021 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Frank D'Ambra and Council Member Bruce Prince. MOTION: Council Member D'Ambra made a motion to approved the agenda; Council Member Brandon seconded the motion. Carried unanimously 5-0. AGENDA ITEMS 1. Discussion on Commercial Corridor Design Village Manager, Jeremy Allen, reviewed current codes and the focus on mixed use in the Village codes. Nilsa Zacarias, Community Development Director, explained the ability to create a code for a specific corridor and the options of a form based code, traditional code, or a hybrid version. The Planning and Zoning Board would still provide recommendations based on the codes Council decided on. Council discussed the lack of uniformity and standards and a need to determine what that would be. They agreed the process would be long and difficult. Ms. Zacarias suggested an overlay as the best option for the US1 corridor, which would include zoning language, landscaping and graphics, similar to other local municipalities. She also suggested a menu approach giving approved options for architectural features to create cohesiveness within the Village. Council agreed landscaping would make a difference in the look and feel. Ms. Zacarias also agreed and explained that many areas are promoting urban forestry. W.,3 ,-• is Agenda Item #3. 01 Draft Council Member D'Ambra pointed out that relationships would need to be maintained by Council with Mayor Brennan's retirement approaching. Ms. Zacarias would present design guidelines and overlays she has worked on for council to review at a future workshop as Council agreed this would be a two to three year process. 2. Discussion on Annexation Mayor Brennan recapped the annexation meeting she and Manager Allen had with Anchorage Point. She announced nineteen people, mostly long time residents of 45 years or more, attended with the consensus of not interested in joining the Village. The primary reason given was the increased expenses. Anchorage Point residents were happy with the response times from the Palm Beach County Sherriff Department and Tequesta Fire Rescue. Mayor Brennan felt there were two options that could be pursued; a public meeting with Council or a resolution which would need to go to Palm Beach County. Manager Allen stated a publicly noticed meeting with Council and all residents would follow county guidelines. A discussion took place regarding the reduction of tax rates throughout the Village if unincorporated areas were annexed, Mayor Brennan noted this would still be an increase for the newly annexed areas. Mayor Brennan also communicated that from her meeting she discovered underground utilities and drainage would not be enough to entice these pockets. Council agreed that annexation needed to be a continued effort as it would benefit all residents. Numbers would be worked on to include enclaves and pocket areas for the March 29, 2021 workshop. Council would reach out to County Commissioners as well. A review of the Broward County order would also take place. 3. Discussion on Naming Rights for the Community Center Manager Allen presented a draft policy for review based on his research of naming rights policies and scenarios. He highlighted naming after a person that person needed to be a key contributor to Tequesta or the State of Florida or Nation. He also explained purchasing and fundraising for naming rights. Council discussed criteria, different options for naming, and legalities. Village Attorney Davis stated clear language would need to be included that would allow Council to reject donations for any reason and that these were donations only, no quid pro quo, and would be put on record as donations only. It was also clarified the naming rights would be for rooms and not the community center building. Vice -Mayor Stone was opposed to naming rooms. Council Member D'Ambra clarified the naming would not be in perpetuity and was to offset any costs. Agenda Item #3. 01 Draft Mayor Brennan expressed an "in Memory" name would be desirable instead of corporate sponsorships. Manager Allen would explore the idea further by looking at other communities and different price range options. Mayor Brennan opened the Zoom lines for comments. No comments were made and the lines were closed. Vice -Mayor Stone asked about the baseball field dirt. Manager Allen said it was not ready yet. Council Member D'Ambra asked about the $800,000 grant status. Manager Allen stated that was not closed yet and that the two park grants were approved for $50,000 each. ADJOURNMENT The meeting was adjourned at 7:28 P.M. MOTION: Council Member D'Ambra made a motion to adjourn the meeting at 7:28 p.m.; Vice - Mayor Stone seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. '.•r.!-o, : is Agenda Item #3. MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL MARCH 11, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. She recognized County Commissioner Maria Marino, Jupiter Inlet Colony Mayor Daniel Comerford and Vice -Mayor Chip Block, and Palm Beach North Chamber of Commerce Executive Director Noel Martinez who were all in attendance. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Frank D'Ambra, Council Member Bruce Prince. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Bruce Prince An invocation was offered by Council Member Bruce Prince followed by the pledge of allegiance. APPROVAL OF AGENDA Mayor Brennan announced the meeting was being streamed online via YouTube and Zoom. MOTION: Council Member D'Ambra made a motion to approve the agenda. Council Member Brandon seconded the motion. Carried unanimously 5-0. Council Member D'Ambra added item 1 A, Resolution 11-21, to the agenda and Council agreed unanimously. PRESENTATION 1. Presentation to Outgoing Council Member/Mayor Abby Brennan Vice -Mayor Stone highlighted Mayor Brennan's accomplishments during her terms as Mayor. Clerk McWilliams read Resolution No. 11-21 establishing a Mayoral award titled "The Abby Brennan Mayor Award" to be presented annually to a resident or employee of the Village of Tequesta for their dedication to service and positive impacts made to the Pagaj(2 bb406 Agenda Item #3. Village. A retirement video from Village staff was presented to Mayor Brennan along with a commemorative vase of Mayor Brennan's time on Council. Jupiter Inlet Colony Mayor Comerford and Vice Mayor Block read a proclamation from the Jupiter Inlet Colony which was passed at their last council meeting. Commissioner Marino read a proclamation honoring Mayor Brennan from the Board of County Commissioners of Palm Beach County which was passed at their last meeting. Palm Beach County North Chamber of Commerce Executive Director, Noel Martinez, highlighted Mayor Brennan's accomplishments and commitment to the Tequesta Business Community and her many awards from the Chamber. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 11-21; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. Mayor Brennan thanked everyone for her recognitions during the meeting and gave a special thanks to her family, friends, colleagues, Village Staff, Village Attorney, and the many volunteers and residents. 2. Public Safety Employee Pension Board Presentation by Pension Board Chair Ed Sabin Kristopher Cowles presented and reviewed pension funds performance. He stated the end of the year performance was doing well with a value just over $21 million. He reviewed current stocks and mandates of which they try to stay within. Since inception the funds were in the 50th percentile, which was exactly where the pension funds needed to be. Due to some changes and underperforming funds the Templeton Global Fund was replaced with the PIMCO Fund. The actuarial evaluation was completed on September 30, 2020 and the contribution rate for the Village Police was zero which was offset by a contribution from the reserve account. He explained this would leave three more years before depletion of the reserve. The Village Firefighter contribution was 22.04 percent which was less than the previous year and described as in line with expectations. Combined contribution was 13 percent and was in line with expectations. Mortality assumptions have been changed by the state and was in the pension funds favor along with other factors. As of September the plan was 100 percent funded and right in line with goals and expectations. The System and Organization Controls (SOC) audit was successful. New updates and legal requirements had been addressed and the next pension meeting would be held in May 2021. Council asked clarifying questions and was interested in underlying facts and current markets, Mr. Cowles provided more details on the funds and markets and explained he could provide underlying facts. PaqaJ(82)b406 Agenda Item #3. 3. Proclamation Proclaiming March 2021 as South Florida Water Management Water Conservation Month Clerk McWilliams read the proclamation which was accepted by Utilities Director, Matt Hammond. Mr. Hammond detailed the Village efforts with the new meter resources to benefit the water treatment, supply, and billing to conserve water. CONSENT AGENDA MOTION: Council Member D'Ambra made a motion to approve the consent agenda. Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 4. MINUTES: February 1, 2021 Workshop and February 11, 2021 Regular Council Meeting 5. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. BS&A HR Module Contract Change Order -Finance Department, $2.,000.00 (The BS&A HR Module Contract Change Order is on file in the Utilities Department for review. Please contact Hugh Dunkley at 561-768-0420 to view the file). 2. Jupiter Plumbing Services Proposal -Public Works, $382.35 (The Jupiter Plumbing Services Proposal is on file in the Public Works Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 3. Kimley-Horn Country Club Drive Sidewalk Replacement Project Phase 11-Public Works, $24,,800.00 (The Kimley-Horn Country Club Drive Sidewalk Replacement Project Phase 11 is on file in the Public Works Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 4. Kirby AG Services Swale Restoration Project Proposal -Water Distribution & Stormwater, $13,200.00 (The Kirby AG Services Swale Restoration Project Proposal is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 5.NHC Master Service Agreement Addendum -IT, $112.30 monthly charges-2 additional lines (The NHC Master Service Agreement Addendum is on file in the IT Department for review. Please contact Brad Gomberg at 561-768-0554 to view the file). 6. Southeastern Printing Quote 40556-Administration, $2,923.00 (The Southeastern Printing Quote is on file in the Administration Department for review. Please contact Debra Telfrin at 561-768-0465 to view the file). 7. Southeastern Printing Quote 40557-Administration, $590.00 (The Southeastern Printing Quote is on file in the Administration Department for review. Please contact Debra Telfrin at 561-768-0465 to view the file). 8. Transportation Control Systems Credit Application -Public Works $NIA (The Transportation Control Systems Credit Application is on file in the Public Works Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 6. SE 01-21 - Special event permit application for annual July 4, 2021 four -mile running race by Believe With Me, a registered Florida Not -For -Profit Corporation, to be held on Sunday, July 4, 2021 from 6:30 a.m. - 9:30 a.m. for 1,000 attendees, to PaqaJ4 2ib406 Agenda Item #3. benefit families of fallen soldiers . No alcohol will be served. Police Detail and Fire Detail will be present. CDC, state and federal COVID-19 guidelines will be followed. 7. SE 02-21 - Special event permit application for an annual St. Patrick's Day event by McCarthy's Pub, to take place at 518 N US Highway 1, County Line Plaza, on March 17, 2021 from 1:00 p.m. - 10:00 p.m. for ~250 over the course of the event. The roadway directly outside McCarthy's Pub will be closed off to traffic within County Line Plaza and two (2) Village of Tequesta Uniformed Officers will be present for the duration of the event. The applicant will follow all Centers for Disease Control and Prevention (CDC), State and County COID-19 orders and guidelines. 8. Approve Additional Funding for the Marine Law Enforcement Contract for the Manatee Protection Plan 9. Affirm Renewal of State of Emergency Declaration Due to COVID-19 END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Lieutenant James Pike of Village Tequesta Police Department thanked Mayor Brennan for her service and continued support. He wished her well on her retirement. Ms. Pat Watkins of 167 River Drive celebrated Mayor Brennan's devotion to the Village and thanked her for her dedication to serving the Village and residents. Mr. Harold Taylor of 13 Chapel Court thanked the Mayor and said she was a blessing to the Village. He addressed the architecture styles on US1 and referenced the Mastroianni plans presented at a pervious Council meeting, feeling it was to modern for the area and preferred the architectural style of One Main Street. He also addressed the vacant land at 483 Seabrook Road and suggested it be sold. Ms. Valerie Hampe of 344 Venus Avenue addressed a garden shed that needed to be updated but, was denied due to setbacks and zoning issues. She asked for an exception to allow her garden shed to be replaced since it was not being relocated and was previously approved in the current placement. She provided images and statements from neighbors in support for Council's review. Mr. Jack Nafpliotis of Stuart Florida, via Zoom, addressed an incident with a Tequesta Police K9, handler/Officer and family member that occurred off -duty. He wanted the residents of the Village to be made aware of the situation. COMMUNICATIONS FROM COUNCIL Council Member Brandon announced the Environmental Advisory Committee's efforts to workshop pesticide regulations and charging stations. Council Member D'Ambra thanked Mayor Brennan and praised her hard work and dedication to the Village. He also mentioned adding a workshop item for an ordinance regarding dogs at restaurants. He also thanked Manager Allen for the grant presentation and detail. Paqaj&bb406 Agenda Item #3. Vice -Mayor Stone recognized Tequesta Firefighter Zack and Andre for their professionalism during a call for a family member. He also announced the Lighthouse Art gallery series that was occurring in the next few days. Mayor Brennan praised the Village Council, residents and staff. She highlighted the many successes and accomplishments of the Village during her tenure. She also acknowledged the tenacity of the Village to overcome recessions and setbacks which has placed the Village in a positive position of growth and opportunity. STANDING REPORTS Village Attorney Attorney Davis also thanked Mayor Brennan and complimented her leadership and dedication. Village Manager 10. Manager's Report Manager Allen announced a recount for the March 9, 2021 Municipal Election would be completed on Friday, March 12, 2021. He thanked Council Member Brandon for the updates from the Environmental Advisory Committee and has started communication with FPL for charging stations and the pesticide ordinance would be addressed during the March 29, 2021 workshop. Construction on the community center was ahead of schedule and the Tequesta Dog Park would be improved within the next few months. He also announced upcoming events and meetings including Movies in the Park, the Strategic Planning Workshop, and Business Forum. Manager Allen anticipated receiving Covid 19 relief money from the government which would offset a portion of expenses related to Covid. Police Department Council Member Brandon asked Chief Medina about the lag between the start of the dispatch call to the response of the call. Chief asked for specific examples so he could research them. Council Member D'Ambra thanked the Village Police for the speed trailer on Beach Road and asked if it could be moved before the curve, closer to Jupiter Inlet Colony. Chief Medina announced a Palm Beach County Sheriff's Deputy would be placed on the road due to beach parking complaints. Chief Medina expressed the Village Police Departments thanks to Mayor Brennan for her service, support, commitment and leadership. He presented her with the 2021 Lifetime Service Award from the Tequesta Police Department. Paqaj(6 5b406 Agenda Item #3. Fire Department UTILITIES DEPARTMENT REGULAR AGENDA OLD BUSINESS 11. ORDINANCE NO. 01-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING, ARTICLE IX. SUPPLEMENTAL REGULATIONS, DIVISION 4. LANDSCAPING, BY AMENDING THIS DIVISION TO UPDATE "FLORIDA FRIENDLY LANDSCAPING" REQUIREMENTS FOR FERTILIZER USE THROUGHOUT THE VILLAGE; AMENDING DEFINI TONS, REVISING SHORELINE CONSIDERATIONS; UPDATING MAINTENANCE, YARD WASTE AND FERTILIZER MANAGEMENT PROVISIONS; INCLUDING PROVISIONS FOR APPLICABILITY, FINDINGS, PURPOSE AND INTENT, LICENSING AND TRAINING OF APPLICATORS., FERTILIZER CONTENT AND APPLICATION RA TES, TIMING AND BEST PRACTICES FOR APPLICATION, AND DESIGNATION OF FERTILIZER FREE ZONES; PROVIDING FOR ENFORCEMENT OF VIOLATIONS AND PENALTIES; PROVIDING FOR INTERNAL CONSISTENCY; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78, ZONING, SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE., A SEVERABILI TY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 01-21 title into record. The hearing was opened up for Council comments; Council Member Prince was excited for the Ordinance and Mayor Brennan thanked Council Member Brandon for her work with the Environmental Advisory Committee on this ordinance. The hearing was opened to the public. There were no public comments. The hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance 01-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 12. ORDINANCE NO. 02-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 78. ZONING. BY AMENDING SECTIONS 78-4, 78-296, 78-299, AND 78-335 TO PROVIDE FOR INTERNAL CONSISTENCY AND PROPER INTRA-CODE CROSS REFERENCING; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILI TY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 02-21 title into record. Paqajs-7Cwb406 Agenda Item #3. The hearing was opened up for Council comments; no comments were made. The hearing was opened to the public; there being no comments the hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance 02-21; Vice - Mayor Stone seconded the motion. Carried unanimously 5-0. 13. ORDINANCE NO. 03-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE I. IN GENERAL. AT SECTION 78-4. DEFINITIONS. TO CREATE AN ENTIRELY NEW DEFINITION FOR THE TERM RESTAURANT, SPECIALTY, AT ARTICLE VI. SCHEDULE OF DI S TRI C T REGULATIONS. AT SECTION 78-176. C-1 NEIGHBORHOOD COMMERCIAL DISTRICT., SECTION 78 177. C-2 NEIGHBORHOOD COMMERCIAL DISTRICT. AND SECTION 78 178. C-3 NEIGHBORHOOD COMMERCIAL DISTRICT. TO ADD RESTAURANT, SPECIALTY TO THE LIST OF PERMITTED USES, AND AT SECTION 78-180. MU MIXED -USE DISTRICT. TO ADD RESTAURANT, SPECIALTY TO THE LIST OF PERMITTED USES AND SHOPPING CENTER TO THE LIST OF SPECIAL EXCEPTION USES AND TO PROVIDE FOR CONSISTENCY BETWEEN MU DISTRICT REG ULA TONS AND EXISTING USES WITHIN THE ZONING DISTRICT, AND AT ARTICLE X. OFF-STREET AND ON -STREET PARKING AND LOADING REGULATIONS. AT SECTION 78-705. REQUIRED NUMBER OF PARKING SPACES. TO PROVIDE THE NUMBER OF PARKING SPACES REQUIRED FOR THESE ESTABLISHMENTS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILI TY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 03-21 title into record. The hearing was opened up for Council comments; no comments were made. The hearing was opened to the public; there being no comments the hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance 03-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 14. ORDINANCE NO. 04-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 78. ZONING. AT ARTICLE IX, SUPPLEMENTAL REGULATIONS. DIVISION 1. GENERALLY. BY REVISING SECTION 78-282. STRUCTURES EXEMPT FROM HEIGHT LIMITATIONS. TO PROVIDE ADDITIONAL RESTRICTIONS FOR SUCH STRUCTURES; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILI TY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN Pa�a��3 �i�o6 Agenda Item #3. EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 04-21 title into record. The hearing was opened up for Council comments; no comments were made. The hearing was opened to the public; there being no comments the hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance 04-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 15. ORDINANCE NO. 05-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, UPDATING ITS COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT FIVE YEAR CAPITAL IMPROVEMENTS SCHEDULE AS PROVIDED IN SECTION 163.3177(3)(b), FLORIDA STATUTES; PROVIDING THAT THE TEXT, AS UPDATED OR REVISED, SHALL BE SUBSTITUTED FOR AND REPLACE IN FULL THE EXISTING TEXT IN THE ADOPTED CAPITAL IMPROVEMENTS ELEMENT; PROVIDING FOR TRANSMITTAL OF A COURTESY COPY OF THE ADOPTED AMENDMENT TO THE STATE LAND PLANNING AGENCY; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILI TY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 05-21 title into record. The hearing was opened up for Council comments; no comments were made. The hearing was opened to the public; there being no comments the hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance 05-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. NEW BUSINESS 16. Request by the Village of Tequesta History Committee for Funds to Place a Historical Plaque on the Public Safety Facility History keeper, Marcia Nielson, described a dedication plaque that was affixed to the original 1965 Village Hall which was found in storage. The Public Safety building now sits on the site of the original Village Hall. The plaque also lists William Schlusemeyer, who had donated the land that the Public Safety Building and Community Center are located. The history keepers requested the plaque be cleaned and relocated to the Public Safety building, which was the original location, and a new plaque placed above that with a description of the original plaque. Council agreed to donate funds to offset costs. MOTION: Council Member D'Ambra made a motion to approve the placement of a : T. J'mp►ln a r`t4q� Agenda Item #3. historical plaque on the Public Safety Building; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 17. RESOLUTION NO. 9-215 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 202012021 SPECIAL LAW ENFORCMENT FUND #605 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $21.fOOO.00 TO FUND THE PURCHASE OF SERVICES FROM ACCREDITATION COLONY TO ACHIEVE FLORIDA LAW ENFORCEMENT ACCREDITATION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Chief Medina requested funds for the Police Department to pursue accreditation from the State of Florida. He explained it would be a year long process. Vice -Mayor Stone asked about the value of the accreditation. Chief Medina expressed it would align the Village Police Department with the State of Florida's policies and procedures and reduce liabilities. This accreditation was overseen by the State of Florida and would be renewed every three years. He had also consulted with the Juno Beach Police Department, who was working on their accreditation at the time. Chief Medina further stated this would keep align the Village with other local municipalities. Mayor Brennan articulated this was done in the past and made policies and procedures clear. Manager Allen also felt this was a good use of special funds as they could only be used for certain things. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 9-21; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 18. RESOLUTION NO 10-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 202012021 SPECIAL LAW ENFORCEMENT FUND #605 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $4.9798.50 TO FUND THE PURCHASE OF THREE STALKER H STATIONARY RADAR UNITS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Chief Medina elaborated that the current stationary radars were outdated, approximately 20 years old, and needed to be replaced. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 10-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 19. RESOLUTION NO 14-215 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 202012021 SPECIAL LAW ENFORCEMENT FUND #605 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $4y643.00 TO FUND THE PURCHASE OF ONE RECON INTERCEPTOR ALL TERRAIN POWER BIKE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. V-01-Tr ;ur`t4q� Agenda Item #3. Chief Medina requested the special funds to purchase an electric bike which was to be used to educate the public on the do's and don'ts of electric bikes on the roads. The purchase would also come with an eight hour training course for one Tequesta Police Officer who would then train other Tequesta Officers. The bike would last for 50 miles on one charge and travel up to 30 miles per hour. MOTION: Council Member Brandon made a motion to approve Resolution No. 14-21; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 20. RESOLUTION 13-21. A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A SUPPLEMENTAL APPROPRIATION TO THE BUILDING FUND #101 BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Building Official, Jose Rodriguez and Manager Allen provided an overview of the increased building fund permit revenue of $300,000 due to unbudgeted revenue from Seaglass Condominiums and how the differences would be allocated to the fund balance. MOTION: Council Member D'Ambra made a motion to approve amending and increasing the 2020/2021 Building Fund #101 fund budget for capital outlay expenditures; Vice - Mayor Stone seconded the motion. Carried unanimously 5-0. 21. Request for Approval of Purchase of Printer, Utilizing Restricted Building Department Funds Building Official Rodriguez explained this was for a large output printer, copier and scanner to be used for maps and floor plans. Manager Allen elaborated this would improve and provide an added service to residents and developers. MOTION: Council Member D'Ambra made a motion to approve the purchase of the printer utilizing restricted Building Department funds; Council Member Brandon seconded the motion. Carried unanimously 5-0. 22. Approve Final Adjusting Purchase Order - Advanced Meter Infrastructure Project - Core & Main MOTION: Council Member D'Ambra made a motion to approve the adjusted purchase order; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 23. Approve the Tequesta Bridge Sidewalk Replacement Project Mr. Chambers, Public Works Director, noted the structure of the bridge was not compromised and passed inspection in November 2020 but, the sidewalk needed to be re -enforced with steel and rebar. Wynn and Sons provided the best cost for replacement. PR9g(21 @D-b406 Agenda Item #3. MOTION: Council Member D'Ambra made a motion to approve the Tequesta Bridge Sidewalk Replacement Project; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council had no comments. ADJOURNMENT The meeting was adjourned at 8:07 p.m. MOTION: Vice -Mayor Stone made a motion to adjourn the meeting at 8:07 PM; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #3. [Draft) MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MARCH 22, 2021 6:00 PM EMERGENCY OPERATIONS CENTER CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice Mayor Kyle Stone, Council Member Bruce Prince, Council Member Laurie Brandon, and Council Member Frank D'Ambra. AGENDA ITEMS 1. Strategic Planning Workshop Mayor Brennan welcomed Council Member Elect, Molly Stone. Manager Jeremy Allen presented the Village Strategy, which included the following vision: We will preserve and enhance the unique character, community spirit, small town values and superior quality of life for all who reside, visit and work in the Village of Tequesta. Manager Allen stated the intent was to come up with a plan that would be activated by Staff. He looked forward to the plan being implemented and used, not remain on a shelf. The pillars associated with the strategy included: organizational excellence, infrastructure, economic development, safe, livable & family friendly, and sustainable and environmental stewardship. Manager Allen offered a brief explanation on components, which fell underneath the pillars. Some areas of the strategy that had already been completed or decided upon were: computer upgrades within the organization, term limits, updated sign code, golf cart discussions, complete streets, promotion of Village Council seats, and the utility customer service portal. 0 E^: •�-• : is Agenda Item #3. 01 Draft Manager Allen mentioned the items that would stay on the Strategic Plan (including updated action items) were: a business plan, an operational policy, grants, environmental policies, fund balance, parks and green space improvements, and system upgrades to stormwater and wells. To date, the strategic plan reflected the following items: grant funding, fund balance, infrastructure, alternative transportation options, annexation plans, US Highway One Bridge replacement, grant funding, advance Community Center project, advance parks and green spaces, improved Village gateways, beautification, safe & quiet railroad crossings, energy charging stations, swale policy and tree canopy enhancement. Council discussed the affordability of adding additional items to the strategic plan and realized the need to prioritize and to maintain those portions of the Village already in existence. Underground utility lines, sidewalk improvements, utility upgrades, enhancing current spaces, grant writing, and beautification of Old Dixie Highway were areas of interest. Mr. Thomas Bradford of 44 Chestnut Trail, reminded Council to embed the strategic planning items into the Village Comprehensive Plan in order for the staff to maintain it, as state statute dictated. He agreed that cost and energy were a factor to consider when creating elements within the plan. Manager Allen envisioned creating an initiative, followed by taking action steps and ending with department heads placing the steps into action. An update could be offered every 90 days if Council so desired. Mr. Allen assured Council he would add a few more items to the plan and then reach out to Council for comments. ADJOURNMENT The meeting was adjourned at 7:16 PM MOTION: Council Member D'Ambra made a motion to adjourn the meeting Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk WE =C I -Ted Agenda Item #3. [Draft) Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. 0 E ZXK 02�