HomeMy WebLinkAboutDocumentation_Regular_Tab 18_4/08/2021Agenda Item #18.
Regular Council
STAFF MEMO '
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Meeting: Regular Council -Apr 08 2021
Staff Contact: Brad Gomberg, Director of IT Department: IT
Request for Approval of the purchase of Microsoft Windows Server 2019 with Software Assurance
As part of IT's continuing maintenance plan, we must periodically upgrade all of our Windows based
servers. This is especially necessary when the existing operating system goes EOL (end -of -life) and
is no longer support by Microsoft. The typical product lifecycle for Microsoft Windows Server
operating systems is 10 years. This includes 5 years of mainstream support and an additional 5 years
of extended support. The item before you provides for unlimited installations of Windows Server 2019
(the latest version) in addition to upgrade rights to the next version (Windows Server 2022) via a
product called Software Assurance. This will push the EOL of this purchase to approximately 2032.
The item is quoted off of Florida State Contract #43230000-15-02 and is budgeted in the current year.
The total purchase is $33,728.25 which comes in $4271.75 under budget.
This document and any attachments may be reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
BUDGETED AMOUNT: 38,000 AVAILABLE AMOUNT: 38,000 EXPENDITURE AMOUNT:
33, 728.25
Additional Budgetary Information: Funding Source(s):
Multiple
Approve the purchase of Microsoft Windows Server 2019 with Software Assurance
S H I Quote-20159660
Windows Server 2019 - Memo - ADA
Page 362 of 406
Agenda Item #18.
City of Tequesta
Brad Gomberg
FL
Phone: 561-768-0554
Fax:
Email: bgomberg@tequesta.org
All Prices are in US Dollar (USD)
Product
1 Microsoft Windows Server Datacenter Edition - License & software assurance - 16
cores - Select Plus - Single Language
Microsoft - Part#: 9EA-00263
Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and
Services
Contract #: 43230000-15-02
Coverage Term: Apr-01-2021 — Jun-30-2023
2 Microsoft Windows Server - License & software assurance - 1 user CAL - Select,
Select Plus - Single Language
Microsoft - Part#: R18-00130
Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and
Services
Contract #: 43230000-15-02
Coverage Term: Apr-01-2021 — Jun-30-2023
Additional Comments
Pricing Proposal
Quotation #: 20159660
Created On: Mar-05-2021
Valid Until: Apr-04-2021
Inside Account
Executive
Evan Ely
290 Davidson Ave.
Somerset, NJ 08873
Phone: 732-652-0273
Fax: 732-564-8224
Email: Evan_Ely@shi.com
Qty Your Price Total
5 $5,911.85 $29,559.25
100 $41.69 $4,169.00
Total $33,728.25
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.
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Memo
To: Jeremy Allen — Village Manager
From: Brad Gomberg — IT Director
CC: Honorable Mayor and Village Council
Subject: Microsoft Windows Server Licensing
As part of IT's continuing maintenance plan, we must periodically upgrade all of our Windows based
servers. This is especially necessary when the existing operating system goes EOL (end -of -life) and is no
longer support by Microsoft. The typical product lifecycle for Microsoft Windows Server operating
systems is 10 years. This includes 5 years of mainstream support and an additional 5 years of extended
support. The item before you provides for unlimited installations of Windows Server 2019 (the latest
version) in addition to upgrade rights to the next version (Windows Server 2022) via a product called
Software Assurance. This will push the EOL of this purchase to approximately 2032.
The item is quoted off of Florida State Contract #43230000-15-02 and is budgeted in the current year.
The total purchase is $33,728.25 which comes in $4271.75 under budget.
Page 364 of 406