HomeMy WebLinkAboutDispositions Forms_16-21_3/9/2021/2021_Storage UnitNO. / L p -. a., I
RECORDS DISPOSITION DOCUMENT
PAGE OF PAGES
1. AGENCY NAME and ADDRESS
2. AGENCY CONTACT (Name and Telephone
VILLAGE OF TEQUESTA
Number)
345 Tequesta Drive
Lori McWilliams, MMC
Teguesta, FL 33469
561 768-0443
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner specified
below (specify only one).
Qa. Shred at Department Level O c. Send to Storage until Q e. Recycle
Disposition Date Met
0 b. Send to Storage for Shredding 0 d. Removed from Server Of. Other
4. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the
records have been fully justified, and that further retention is not required for any litigation pending or imminent.
x U !yoat- Lori Mc With'ams '310-ydl
Signature Name and Title (Senior Staff only) Date
5. LIST OF RECORD SERIES
a_
b_
C.
d.
e_
f_
g.
Schedule
Item
Title
Retention
Inclusive
Volume
Disposition
No.
No.
Dates
in
Action and
Cubic
Date
Feet
Completed
After
Authorization
GS1-SL
17
Correspondence and Memorandum
3FY
1985-1988
1
SVt4
GS1-SL
204
Architectural/building plans:preliminary drawings
Obsolete
1985-1988
't,'S
i S I21
GS1-SL
7Rj*
I ID
Bid records: Capital Improvement successful bids
Obsolete
1985-1988
'Ls
GS1-SL
435
Financial Transaction Records: Detail
5 FY
1985-1988
( D
GS1-SL
17
Correspondence & Memorandum
3FY
1988-1990
.01
TOTAL
CUBIC FEET THIS PAGE:
.S 1
6. DISPOSAL AUTHORIZATION: Disposal for
7. DISPOSAL CERTIFICATE: The above listed records have been
the above listed records is authorized. Any
disposed of in the manner and on the date shown in column g.
eletions or modifications are indicated.
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� W
6 i
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Records Liaison Officer Signature Date
Signature Name/Title Date
Routin
:
1. Originates with Department Senior Manager, then
1. Originates with Department Senior Manager, then
2. Village Clerk's Office authorizes disposition, and returns to
2. Village Clerk's Office authorizes disposition and/or storage
3. Originating department to dispose and document column g,
at the storage room and will contact Public Works to remove
then sends
records
4. Completed form to Village Clerk's Office for permanent
3. Clerk's Office will be responsible for final disposition of
archival
records at this point
Form Updated: 4/11/18
OR
Continuation Page
a.
Schedule
No.
b.
Item
No.
C.
Title
d.
Retention
e.
Inclusive
Dates
f.
Volume
in
Cubic
Feet
g.
Disposition
Action and
Date
Completed
After
Authorization
GS1-SL
204
Architectural/Building:preliminary
Obsolete
_
1988-1990
.01
C�,,, ./
JC�t
GS1-SL
17
Correspondence & memoranda
3 FY
1979
.01
GS1-SL
17
Correspondence & memoranda
3 FY
1992
• Z�
TOTAL CUBIC FEET THIS PAGE:
Old Village Hall Renovations 1985-1988
#17 Correspondence and Memorandum
• Renovations to original Village Hall — memos and personal notes regarding prices and bids for
signage and office equipment
• Signage for original Village Hall
#204 Architectural/Building Plans: preliminary drawings pertaining to signage and renovation of original
village hall.
#79 bid records : Capital Improvement successful bids
• Correspondence regarding Gee & Jensen and other contractors regarding village hall
improvements
#435 Financial Transaction Records : Detail
• Invoices, estimates, etc pertaining to renovations of original village hall
Streetscape Proiect — Teguesta Drive—1988-1990
#17 Correspondence and memorandum
• Memos and letters pertaining to bidding process, layout of proposed street scape, village
minutes
#204 Architectural Building: Preliminary —Capital Projects
• Duplicates of renderings and drawings
Miscellaneous
• 1979 John Giba rezoning
17 Correspondence and memoranda : 35th Anniversary (these are all duplicates of what we have in file)