HomeMy WebLinkAboutAgreement_Water Service_4/8/2021_Kimley-HornDocuSign Envelope ID: 065223F7-331 B-4C6A-BEF6-045AFCA1 1991
VILLAGE OF TEQUESTA
CONSULTING SERVICES WORK AUTHORIZATION
DATE: — b — ZU -n VILLAGE RFQ. NO.: UTIL 06-20
WORK AUTHORIZATION NO. KH-U21.01 FOR CONSULTING SERVICES
PROJECT No. G/L CODE:
KIMLEY-HORN PROJECT NO.:
PROJECT TITLE: Beach Road Water Main Renlacement — Phase 2
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2020 between the Village of
Tequesta ("VILLAGE"), and Kimley-Horn ("CONSULTANT") hereafter referred to as the
Agreement.
I. PROJECT DESCRIPT
The Village has identified a need to replace segments of the existing 8-inch asbestos cement water
main along Beach Road (A 1 A) that over the years, has experienced leaks and has reached its service
life, approaching 70 years of service. The two (2) segments to be replaced are generally described as
follows (refer to the attached sketch);
From the intersection of Bridge Road and US-1 (AIA) east to the northerly property line of
the Cliveden Condo/Loxahatchee River Lift Station No. 66, approximately 3,900 LF.
2. From the southerly property line of the Sea Watch Condo to the northerly property line of the
Claridge of Jupiter Island Condo, approximately 2,300 LF.
The proposed mains will generally run along the right of way on the north/west side of Beach Road
and will be replaced with a new 10-inch water main. Note that the proposed water main crossing
over the Indian River at the bridge (segment no. 1 above) will cross the river via a directional drill.
The actual location of this crossing will need to be resolved with Palm Beach County and the Army
Corps of Engineers (ACOE) during design/permitting. The Village has requested the Consultant to
provide design, permitting and bidding assistance for these improvements as outlined below.
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DocuSign Envelope ID: 065223F7-331B-4C6A-BEF6-045AFCA11991
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The following is a description of the services to be provided under this Task Order.
TASK 1 — DESIGN AND PERMITTING
1. Prepare a site survey of the corridor noted above along the northerly/westerly side of Beach
Road, centerline to the northerly/westerly right of way line along the two routes described for
segment no. 1 and 2. The survey will also include a bathymetric survey of the waterway at the
bridge for the directional bore location.
2. Meet with Village staff on -site to "walk the project" to gain concurrence on the proposed main
location and service tie in locations.
3. Research Village, County and adjacent condo development record drawing information.
4. Perform a geotechnical survey to include two (2) 80ft test holes at the directional bore location.
5. Perform a Cultural Resource Assessment Survey (C RAS) for the area of the river crossing as
required by the ACOE.
6. Prepare 90% design plans for the watermain improvements at a scale of I"= 20' for the project
to include the following;
• Title Sheet (1 sheet)
• General Notes (1 sheet)
• Watermain Plan (Double Plan, no Profile) (6 sheets)
• Directional Bore Profile Plan (1 sheet)
• Watermain Connection/Conflict Details (2 sheet)
• Watennain Construction Details (2 sheet)
7. Meet with Village staff to review the 90% plans and prepare Final design plans.
8. Prepare technical specifications for the project to be incorporated into the bidding documents,
along with Village front end documents.
9. Prepare an opinion of probable construction cost at the 90% and Final design stages.
10. Prepare permit support documents and submit accordingly to the following regulatory
agencies;
• Palm Beach County Health Department (HRS)
• Palm Beach County Land Development R/W Utility Permit
• Palm Beach County Traffic Division MOT Permit (FDOT Indexes will be submitted
initially, the final permit issuance will require the Contractors prepared MOT)
• Army Corps of Engineers (ACOE)
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DocuSign Envelope ID: 065223F7-331 B-4C6A-BEF6-045AFCA1 1991
11. Attend a pre -application meeting with PBC Land Development Division and ACOE prior to
the submittal of the respective permit applications.
TASK 2 — BIDDING
Prepare and supply bid documents for the Village's use and perform the following services;
• Respond to Contractor questions and prepare addendums as necessary.
• Attend the bid opening at Village hall.
• Evaluate the bids, investigate Contractor qualifications and provide a summary memo that
identities the lowest responsive, responsible bidder.
TASK 3 — SERVICES DURING CONSTRUCTION
1. Attend a pre -construction meeting prior to commencement of the Work. Completion and
distribution of meeting minutes will not be the responsibility of the Consultant.
2. Review shop drawings and pay applications submitted by the Contractor. Provide the Village
with recommendations for approval.
3. Visit the job site up to 42 times (an average of 2 times per week during a 21-week construction
duration). These visits are not intended to be exhaustive but will be limited to spot checking,
selective measurement and similar methods of general observation of the work based on the
Consultant's use of professional judgement. Based on infonnation obtained, the Consultant
will determine if the Contractor's work is generally in accordance with the Contract
Documents. The Consultant shall prepare a field report following each site visit.
4. Observe test of the Contractor's work as required to provide certification of the project to the
Palm Beach County Health Department (PBCHD) and Palm Beach County Roadway
Department (PBC Roadway). These tests to be observed may include, but not be limited to,
• Mill and Overlay Activities
• Pressure Tests
• Connection of Proposed Water Main to Existing Water Mains
• Grouting of Abandoned Water Main
5. Review test data provided by the Contractor associated with approvals required from PBCHD
and PBC Roadway. The data to be reviewed may include, but not be limited to,
• Density Tests
• Bacteriological Samples
6. Review and comment on record drawings submitted by the Contractor. Comments will be
provided directly to the Village. All final record drawings will be compiled and provided to
the Village.
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7. Prepare one (1) water main certification application of the project to PBCI ID upon receipt of
satisfactory testing results and demonstration of a properly operating system by the
Contractor.
8. Prepare a letter o certification of completion to PBC Roadway to closeout the permit upon
construction completion.
9. Attend one (1) substantial completion walk-through and one (1) final completion walk-
through. Any items observed for the Contractor during these visits will be provided directly
to the Contractor with a copy sent to the Village.
III. DELIVERABLES
The Consultant shall provide the deliverables to the Village.
1. Project site survey.
2. 90% and Final design plans, paper copies and digital copies in PDF.
3. Engineers opinion of probable construction cost with the 90% and Final design plans.
4. Copies of Permit Applications and any associated RAI.
5. Project Specifications.
6. Copies of Addendums.
7. Copies of correspondence related to the Project.
8. Summary memorandum identifying the lowest responsive, responsible bidder.
IV. SCHEDULE
Upon receipt of Notice -To -Proceed the CONSULTANT will complete the services identified in
Task 1 and 2 this Work Authorization within the schedule outlined in Table 1 below.
WORK AUTHORIZATION NO. K14-U21.01 4 o 1' h
DocuSign Envelope ID: 065223F7-331B4C6A-8EF6-045AFCA11991
-hablc 1
SCIICdtII
Cumulative
Time to
Time to
Activity,
Complete
Complete
Survey
45
45
Soft Digs
20
65
CRAS Survey
45
90
90% Des ign/Specifications*
90
135
Permitting
60
195
Final Design/Bid Documents
30
225
Bidding Assistance
60
285
* The schedule is based upon conducting a review meeting within 14 calendar days after the Village receives
the design submittal. All review comments shall be provided to Consultant within 14 calendar days after the
Village receives the submittal. An adjustment to the overall schedule will be required in the event the review
meeting takes longer to be conducted and/or obtaining comments takes longer to receive.
Task 3 has been estimated to be complete within 21 weeks. The CONSULTANT will perform work
concurrently with the Village and their selected contractor.
The CONSULTANT will perform Tasks I and 2 as outlined in the scope of services for a lump sum
amount of $100,325.00. The CONSULTANT will perform Task 3 as outlined in the scope of
services for an hourly, not to exceed, amount of $24,675. The budget summary has been outlined
in Table 2.
Table 2
Budget Summary
Description
Total
ASK 1 —DESIGN AND PERMITTING
$95,145.00
ASK 2 - BIDDING
$5,180.00
ASK 3 — SERVICES DURING CONSTRUCTION
$24,675.00
TOTAL
125,000.00
u' 1
Kimley-Horn assumes that all information provided by the Village can be relied upon in the
performance of professional services. The following information shall be provided to Kirnley-Horn
and/or the following services will be performed by the Village.
• Beach Road water main record drawing information
• Provide soft dig elevations along the water main route
WORK AUTI 10RIZATION NO. KII-U21.01
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DocuSign Envelope ID: 065223F7-331 B-4C6A-BEF6-045AFCA1 1991
• Locations of any known fire or domestic services along the water main route
• Associated permit fees, HRS, FDOT, ACOE and PBC
Any services not specifically provided for in the above scope will be considered additional services
and can be performed at our current hourly rates as requested by the Village in writing.
u I 31a 8 69 N I N R 310161
The work authorized under this Work Authorization shall be performed under the terms and
conditions described within the Professional Services Agreement dated September 10, 2020, by and
between the Village of Tequesta ("VILLAGE") and Kimley-Horn ("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
KIMLEY HORN
DocuSigned by:
By: 1". S ,
B6DD8704A8CE468..
Print Namc: Michael F. Schwartz
Title: senior vice President
VILLAGE OF TEQUESTA
i
Date:
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