HomeMy WebLinkAboutDocumentation_Regular_Tab 04_5/13/2021Agenda Item #4.
Regular Council
STAFF MEMO
Meeting: Regular Council - May 13 2021
Staff Contact: Jeremy Allen, Village Manager Department: Manager
11
Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting
the following agreements, proposals, commitments and memorandum of understanding to Council.) 1.
Deevan, Inc. Quote -Utilities, $19,050.40 (The Deevan, Inc. Quote is on file in the Utilities Department
for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 2. Dive Rescue
International Host Agreement -Fire Department; please see agreement for associated fees (The Dive
Rescue International Host Agreement is on file in the Fire Department for review. Please contact Tessa
McKay at 561-768-0559 to view the file). 3. Florida Department of Children and Families Memorandum
of Understanding -Police Department, $N/A (The Florida Department of Children and Families
Memorandum of Understanding is on file in the Police Department for review. Please contact Amber
Krauss at 561-768-0505 to view the file). 4. Solutions Square, Inc. Red9 Master Services Agreement -
IT Department, $4,500.00 (The Solutions Square, Inc. Red9 Master Services Agreement is on file in
the IT Department for review. Please contact Max Cooper at 561-768-0565 to view the file). This
document and any attachments maybe reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
SUMMARr��
Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting
the following agreements, proposals, commitments and memorandum of understanding to Council.)
1. Deevan, Inc. Quote -Utilities, $19,050.40 (The Deevan, Inc. Quote is on file in the Utilities Department
for review. Please contact Janet McCorkle at 561-768-0482 to view the file).
2. Dive Rescue International Host Agreement -Fire Department; please see agreement for associated
fees (The Dive Rescue International Host Agreement is on file in the Fire Department for review. Please
contact Tessa McKay at 561-768-0559 to view the file).
3. Florida Department of Children and Families Memorandum of Understanding -Police Department,
$N/A (The Florida Department of Children and Families Memorandum of Understanding is on file in the
Police Department for review. Please contact Amber Krauss at 561-768-0505 to view the file).
4. Solutions Square, Inc. Red9 Master Services Agreement -IT Department, $4,500.00 (The Solutions
Square, Inc. Red9 Master Services Agreement is on file in the IT Department for review. Please contact
Max Cooper at 561-768-0565 to view the file).
This document and any attachments may be reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
Thi agenda item is respectfully submitted for your review and approval.
Page 202 of 496
Agenda Item #4.
Deevan, Inc. Quote -Utilities Memo.ada
Dive Rescue International Host Agreement -Fire Department Memo.ada
Florida Department of Children and Families Memorandum of Understanding -Police Department
Memo.ada
Solutions Square, Inc. Red9 Master Services Agreement -IT Memo.ada
Page 203 of 496
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of Tequesta
`v G �►
a �
�,cou
To:
Jeremy Allen —Village Manager
Through:
Matthew Hammond — Utilities Director
From:
Nate Litteral — Water Plant Superintendent
CC:
Hugh Dunkley — Finance Director
Date:
April 7, 2021
Re:
Raw Water Line Valve Manifold and Pigging Exit Port
Recommendation of Award
561-768-0700
www.tequesta.org
Water Treatment Staff identified a need to pig the raw water pipeline from Well No. 7 (behind
Village Hall) back to the water treatment plant (WTP) due to a significant accumulation of buildup
in the pipe restricting flow. Pigging is a process of running various sized foam "pigs" through the
pipe to clean it out. To complete the project an exit port to remove the foam pigs is needed near
the WTP. In accordance with the Village Purchasing Directive and Procedures quotes were
requested from three qualified vendors to fabricate and install a Raw Line Valve Manifold and
Exit Port. The three quotes received are listed below:
Vendor
Quote
Notes
Johnson and Davis Inc.
$53,941.55
Quote meets
all
of
the
requested
specifications
for
the
Valve
Manifold
installation.
Hinterland Group Inc.
$62,300.00
Quote meets
all
of
the
requested
specifications
for
the
Valve
Manifold
installation.
Deevan Incorporated
$19,050.40
Quote meets
all
of
the
requested
specifications
for
the
Valve
Manifold
installation.
The lowest quote was received from Deevan Incorporated in the amount of $19,,050.40. After
review of the three quotes received and confirmation of the scope of work with the lowest
vendor, Utilities Staff recommends awarding the project to Deevan Incorporated for $19,.050.40.
Vice -Mayor Kyle Stone Mayor Abby Brennan Council Member Laurie Brandon
Council Member Frank D'Ambra Council Member Bruce Prince
Village Manager Jeremy Allen
Page 204 of 496
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 205 of 496
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 206 of 496
Agenda Item #4.
E-Verify Affidavit
Bid/Proposal Number:
Project Description:
In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E-Verify System to verify the employment eligibility of:
1. All persons employed by the Contractor to perform employment duties within Florida during
the term of the contract; and
2. All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work
pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S.
Department of Homeland Security's E-Verify System during the term of the contract is a
condition of the contract with the Village of Tequesta.
Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and
provide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a
printed copy of the completed E-Verify Company Profile page, obtained from hgps://www.e-
verify. gov.
Contractor also agrees to obtain from each of its subcontractors/sub consultants an affidavit stating that
the subcontractor/subconsultant does not employ, contract with, or subcontract with an Unauthorized
Alien, as that term is defined in Section 448.095(1)(k), F.S. Contractor further agrees to maintain a
copy of any such affidavit from a subcontractor/subconsultant for, at a minimum, the duration of the
subcontract and any extension thereof.
By affixing your signature below, you hereby affirm that you will comply with all E-Verify
requirements.
Company name
Signature
Federal Employer Identification No.
Date
Print Name Title
STATE OF FLORIDA
PALM BEACH COUNTY
Sworn and subscribed before me by means of ❑ physical presence or ❑ online notarization on this day
of 120 by , who is personally known to me or has produced
as identification and who did/did not take an oath, in the state and county
first mentioned above.
Notary Public
My Commission Expires:
(affix seal)
Page 207 of 496
Agenda Item #4.
V"111age
ti
345 Tequesta Drive
Tequesta, FL 33469
r,
i .
F
5 1-768-0700
rww.tequesta.org
To: Jeremy Allen, Village Manager
From: James Trube, Fire Chief
Date: May 13, 2021
Re: Host Agreement between the Dive Rescue International and Tequesta Fire
Rescue
Please find attached Host Agreement between Dive Rescue International and Tequesta Fire
Rescue for Swift Water Rescue II course held July 12-14, 2021. The maximum class size
is 40 participants. Both parties agree to abide by the terms and conditions of
the agreement. The final date when the class may be canceled with no financial
obligation to Dive Rescue International is 6/30/2021. The associated fees are as
follows:
• Tuition per student per course: $400
• Upon the registration of 15 paid participants, the hosting agency may enroll up to 5
participants at no charge.
• Should 18 paid participants register, there may be 6 participants enrolled for free.
• Should 21 paid participants register, there may be 7 participants enrolled for free.
• Should 24 paid participants register, there may be 8 participants enrolled for free.
• Should 27 paid participants register, there may be 9 participants enrolled for free.
• Should 30 paid participants register, there may be 10 participants enrolled for free.
Vice -Mayor Kyle Stone Mayor Abby Brennan Council Member Laurie Brandon
Council Member Frank D'Ambra Council Member Bruce Prince
Village Manager Jeremy Allen
Page 208 of 496
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 209 of 496
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 210 of 496
Agenda Item #4.
E-Verify Affidavit
Bid/Proposal Number:
Project Description:
In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E-Verify System to verify the employment eligibility of:
1. All persons employed by the Contractor to perform employment duties within Florida during
the term of the contract; and
2. All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work
pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S.
Department of Homeland Security's E-Verify System during the term of the contract is a
condition of the contract with the Village of Tequesta.
Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and
provide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a
printed copy of the completed E-Verify Company Profile page, obtained from hgps://www.e-
verify. gov.
Contractor also agrees to obtain from each of its subcontractors/sub consultants an affidavit stating that
the subcontractor/subconsultant does not employ, contract with, or subcontract with an Unauthorized
Alien, as that term is defined in Section 448.095(1)(k), F.S. Contractor further agrees to maintain a
copy of any such affidavit from a subcontractor/subconsultant for, at a minimum, the duration of the
subcontract and any extension thereof.
By affixing your signature below, you hereby affirm that you will comply with all E-Verify
requirements.
Company name
Signature
Federal Employer Identification No.
Date
Print Name Title
STATE OF FLORIDA
PALM BEACH COUNTY
Sworn and subscribed before me by means of ❑ physical presence or ❑ online notarization on this day
of 120 by , who is personally known to me or has produced
as identification and who did/did not take an oath, in the state and county
first mentioned above.
Notary Public
My Commission Expires:
(affix seal)
Page 211 of 496
Agenda Item #4.
•�f4
. ,..y �•44
Memorandum
To: Jeremy Allen, Village Manager
From: Chief Gus Medina
Date: May 13, 2021
Subject: Memorandum of Understanding Between the Village of Tequesta Police Department and the
Florida Department of Children and Families
This Memorandum of Understanding is an agreement between the Village of Tequesta Police Department
and the Florida Department of Children and Families. Both parties agree that the safety of the victim is a
primary concern. The Tequesta Police Department and Department of Children and Families agree to
conduct joint investigations and share information about active investigations. The Tequesta Police
Department and the Department of Children and Families agree to collaborate when a child is missing,
and ensure the child is placed into the Florida Crime Information System and the National Crime
Information System.
Thank you.
Page 212 of 496
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 213 of 496
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 214 of 496
Agenda Item #4.
E-Verify Affidavit
Bid/Proposal Number:
Project Description:
In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E-Verify System to verify the employment eligibility of:
1. All persons employed by the Contractor to perform employment duties within Florida during
the term of the contract; and
2. All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work
pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S.
Department of Homeland Security's E-Verify System during the term of the contract is a
condition of the contract with the Village of Tequesta.
Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and
provide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a
printed copy of the completed E-Verify Company Profile page, obtained from hgps://www.e-
verify. gov.
Contractor also agrees to obtain from each of its subcontractors/sub consultants an affidavit stating that
the subcontractor/subconsultant does not employ, contract with, or subcontract with an Unauthorized
Alien, as that term is defined in Section 448.095(1)(k), F.S. Contractor further agrees to maintain a
copy of any such affidavit from a subcontractor/subconsultant for, at a minimum, the duration of the
subcontract and any extension thereof.
By affixing your signature below, you hereby affirm that you will comply with all E-Verify
requirements.
Company name
Signature
Federal Employer Identification No.
Date
Print Name Title
STATE OF FLORIDA
PALM BEACH COUNTY
Sworn and subscribed before me by means of ❑ physical presence or ❑ online notarization on this day
of 120 by , who is personally known to me or has produced
as identification and who did/did not take an oath, in the state and county
first mentioned above.
Notary Public
My Commission Expires:
(affix seal)
Page 215 of 496
Memo
To: Jeremy Allen — Village Manager
From: Brad Gomberg — IT Director
CC: Honorable Mayor and Village Council
Subject: SQL Migration
Please see the attached MSA with Red9 for SQL Server consulting services. Red9 is being retained to
assist the IT department with migration of our existing SQL Server 2008 system to SQL Server 2019.
The cost of the consulting portion of the project will not exceed $4,500 and is budgeted.
Page 216 of 496
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 217 of 496
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 218 of 496
Agenda Item #4.
E-Verify Affidavit
Bid/Proposal Number:
Project Description:
In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E-Verify System to verify the employment eligibility of:
1. All persons employed by the Contractor to perform employment duties within Florida during
the term of the contract; and
2. All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work
pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S.
Department of Homeland Security's E-Verify System during the term of the contract is a
condition of the contract with the Village of Tequesta.
Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and
provide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a
printed copy of the completed E-Verify Company Profile page, obtained from hgps://www.e-
verify. gov.
Contractor also agrees to obtain from each of its subcontractors/sub consultants an affidavit stating that
the subcontractor/subconsultant does not employ, contract with, or subcontract with an Unauthorized
Alien, as that term is defined in Section 448.095(1)(k), F.S. Contractor further agrees to maintain a
copy of any such affidavit from a subcontractor/subconsultant for, at a minimum, the duration of the
subcontract and any extension thereof.
By affixing your signature below, you hereby affirm that you will comply with all E-Verify
requirements.
Company name
Signature
Federal Employer Identification No.
Date
Print Name Title
STATE OF FLORIDA
PALM BEACH COUNTY
Sworn and subscribed before me by means of ❑ physical presence or ❑ online notarization on this day
of 120 by , who is personally known to me or has produced
as identification and who did/did not take an oath, in the state and county
first mentioned above.
Notary Public
My Commission Expires:
(affix seal)
Page 219 of 496