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HomeMy WebLinkAboutMinutes_Workshop_3/29/2021MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MARCH 29, 2021 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Vice -Mayor Kyle Stone at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Vice -Mayor Stone, Council Member Laurie Brandon, Council Member Frank D'Ambra, and Council Member Bruce Prince. Absent were: Mayor Abby Brennan. AGENDA ITEMS Update on US1 Bridge Replacement Project from CR A1A to CR707 Village Manager Jeremy Allen introduced Ms. Lisa Stone, Project Manager with Kimley- Horn, to present on the US1 Bridge replacement project. Ms. Stone introduced Mr. Mike Sileno, Consultant Project Manager of the Jupiter Bridge Replacement with Hardesty and Hanover; Ms. Bing Wang, Consultant Manager with Florida's Department of Transportation Division 4; and Mr. Jim Sumislaski, Maintenance of Traffic Engineer with Kimley-Horn. Mr. Sileno, reviewed the presentation on the US1 Bridge replacement project. He explained the bridge was past the point of repairs and replacement was needed for navigation. He presented renderings of the proposed bridge. Mr. Sileno highlighted the sectional views, comparing the old and new bridge, which illustrated improvements including navigational clearances, configurations, aesthetics, intersection and traffic management upgrades, and an intelligence transportation system. The presentation provided the construction approaches and an explanation of the decision to use a hybrid phased approach. An estimated construction activity schedule was also provided with a start date of August 2021 and a completion date in the year 2025. Mr. Sumislaski reviewed the traffic patterns and detours for US1, Beach Road, Alternate A1A, and Old Dixie Highway. Council Member D'Ambra inquired whether the new traffic signals on Old Dixie Highway and Alternate A1A and US1 and Beach Road would be replaced with mast heads. Mr. Sumislaski clarified that the Old Dixie Highway and Alternate A1A traffic signal would, but the US1 and Beach Road signal would not. Council Member D'Ambra asked if it could be added; the Department of Transportation would research replacement criteria after the bridge replacement completion. Council Member D'Ambra also addressed the start date during hurricane season. Mr. Sumislaski announced and earlier start date and end date would be possible, but was dependent on contract signatures. Council Member Brandon wanted clarification on the Alternate A1A Bridge closures. Ms. Wang stated that closures would not be restricted to the night and would be one lane at a time to help the flow of traffic. Council Member Prince asked about liquidated damages for not completing on time. Mr. Sumislaski stated their would be incentives to finish earlier and liquidated damages for not completing on time. Council Member -Elect Young requested anticipated work hours for the project. Work hours had to abide by the Town of Jupiter noise ordinances which were very specific and would be between regular business hours. She also asked about impact studies for real estate and businesses and it was announced that was not included and was not typically done with this type of project. Vice -Mayor Stone questioned if the traffic study was completed for the 80 year life expectancy of the bridge; it was announced that the traffic study was completed up to the year 2040. Vice -Mayor Stone also asked about reversing the direction of traffic during peak hours, Mr. Sumislaski responded that the study on that did not yield any benefits. 2. Discussion on Annexation Manager Allen detailed that the 2011 annexation strategy was updated and a comprehensive plan was in place. He recapped the February 2021 meeting with Anchorage point and confirmed the next meeting was April 13, 2021. Manager Allen highlighted the states desire to eliminate enclaves due to expenditures on the surrounding municipalities and that for areas of 110 acres or less a municipality could annex enclaves by interlocal agreements. Community Development Director, Nilsa Zacarias, was working with Palm Beach County staff on an interlocal agreement and would provide a Resolution for the May 2021 agenda for council to vote on. After the vote by council, the interlocal agreement would proceed to Palm Beach County for their approval process. Manager Allen and Mayor Brennan had met with Palm Beach County Mayor Dave Kerner and Commissioner Maria Marino on the topic and he advised Council that the incoming Mayor should continue those conversations with the county. Council appreciated the detailed plan and agreed that all Council Members needed to communicate with Village residents and enclave residents to generate as much support as possible. 3. Discussion on Proposed Food Truck Ordinance Ms. Zacarias presented a draft ordinance for food trucks for Councils input. Council Member -Elect Young requested clarification on the residential aspect. Ms. Zacarias explained that residents could have a food truck in their driveway under the catering services description and only during a private event, not opened to the public. Village Attorney Keith Davis also addressed Councils concerns for homeowners associations (HOA) and stated they would be allowed to host trucks in designated areas under special events. Council Member Brandon inquired whether more than one truck would be allowed on a property. Attorney Davis stated that no more than one truck would be allowed unless a special event permit was issued. Vice -Mayor Stone questioned whether residents would be able to sell items from their home, an example of a hot dog cart was given. Ms. Zacarias said it would not be allowed as that would not fall under catering and would not be a private event. There was also limitations on operating hours and number of days which would preclude something like a personal hot dog cart. 4. Council Discussion on Pesticide Management Mr. Robert Shaw of the Environmental Advisory Committee (EAC) presented pesticide revision recommendations to the current Village ordinance for Councils review. Mr. Shaw stated the State of Florida has pre-emptive authority and that pesticide companies are certified and licensed through the state. The EAC was recommending adding the state information into the Village code. Mr. Shaw also advised this was for commercial operators and not for residents. Council Member D'Ambra wanted clarification on whether this was needed if the state had laws and regulations for pesticides. Mr. Shaw explained this would help educate residents on harmful pesticides and what was or was not allowed. A discussion took place on the legality and forceable nature of an ordinance by the Village if the state regulated it. Village Attorney Davis said he would need to look further into all legalities of this ordinance. Council inquired if there was any known violations of the state pesticide laws in the Village. Mr. Tom Bradford of the EAC said there were instances of landscape companies using chemicals that they were not licensed to spray. Council felt educating residents through Village resources was beneficial as opposed to passing an ordinance. Mr. Bradford and Mr. Shaw suggested updating the ordinance to reflect current state statutes before educating residents. Manager Allen would review the Village ordinance and state statutes for consistency. 5. Discussion on Use of Logo on New Community Center Manager Allen and the Village staff requested the use of the Tequesta feather logo for the new recreation center as opposed to the Village of Tequesta Native American logo. Staff felt the feather logo would better compliment the aesthetics of the new building and wanted to use it on the interior and exterior of the building. It was also determined that the building would be called the recreation center as opposed to community center. Council suggested asking the community for input on the logo. Manager Allen was concerned with the deadline of submitting the logo for signage and running a campaign for resident feedback and was confirming if there was enough time. 6. Any Other Matters Council Member Prince wanted to discuss the upcoming Mayoral vote and reorganization that was occurring at the April 8, 2021 Council meeting. Vice -Mayor Stone was interested in continuing his role and Council Member D'Ambra was interested in taking on the Mayor role if Council wanted him to serve in that capacity. Village Attorney Davis provided a quick explanation of how the reorganization meeting and vote was handled. Council Member D'Ambra thanked Clerk McWilliams and Council Member Brandon for their work handling the election and canvassing board. Vice -Mayor Stone updated the Council on the SHOP VOT and Sidewalk Sales in the month of June and July. Council hoped to proceed with the Tequesta Fest and Chili Cook Off this fall as planned given the Covid19 vaccine distribution. ADJOURNMENT The meeting was adjourned at 8:08 PM Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.