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HomeMy WebLinkAboutMinutes_Audit_4/28/2021MINUTES SELECTION COMMITTEE MEETING VILLAGE OF TEQUESTA, FL APRIL 28, 2021 10:00 AM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Vice Mayor Kyle Stone at 10:00 AM. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Chair Kyle Stone, Member Daniel Chrost, Member Lawrence Dugan, Jr., Member Dr. William Watson Also present were: Finance Director Hugh Dunkley, Village Clerk Lori McWilliams, Assistant Finance Director Tatiana Racanati, and Village Accountant Judy Jones. COMMUNICATIONS FROM CITIZENS There were none. AGENDA ITEMS 1. Review Submitted RFP's: - Grau & Associates - Keefe McCullough - Marcum LLP - Mauldin & Jenkins, LLC - MSL, P.A. - Nowlen, Holt & Miner, P.A. The Committee reviewed each proposal and commented that Grau & Associates had low hours associated with the proposal while Marcum LLP was very qualified. Mauldin & Associates was mentioned in regards to the firm using artificial intelligence and how it may affect the Village. The Committee noticed that Nowlen, Holt & Miner, P.A., was a smaller firm that focused on local businesses. The group scored each firm on qualifications, personnel assigned, and project approach. The scores were given to Deputy Clerk Mary Ann Grieser to be calculated. 2. Evaluation and Ranking of Proposals The scores of the firms were tallied, including the fee proposal, and read into the record. The top firms were: 1. Mauldin & Jenkins, LLC 310.5 2. Marcum LLP 302.13 3. MSL, PA 296.11 Finance Director Hugh Dunkley announced the next step in the process would include a 15-minute presentation and a Q & A session for the top 3 firms. The next meeting was scheduled for May 12, 2021 at 10:00 AM. ADJOURNMENT The meeting was adjourned at 10:40 AM. MOTION; Chair Kyle Stone made a motion to adjourn; seconded by Member Larry Dugan; carried unanimously 4-0. Respectfully submitted, �0,:ingo,-- Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.