HomeMy WebLinkAboutDispositions Forms_14-21_4/9/2021_ManagerNO. 14-21
RECORDS DISPOSITION DOCUMENT
PAGE 1 OF 2 PAGES
1. AGENCY NAME and ADDRESS
2. AGENCY CONTACT (Name and Telephone
VILLAGE OF TEQUESTA
Number)
345 Tequesta Drive
Lori McWilliams, MMC
Tequesta, FL 33469
(561) 768-0443
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner specified
below (specify only one).
Oa. Shred at Department Level O c. Send to Storage until e. Recycle
Disposition Date Met
0 b. Send to Storage for Shredding O d. Removed from Server Of. Other
4. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the
rec ds have been fully justified, and that further retention is not required for any litigation pending or imminent.
�)LA Jeremy Allen 04/01/21
Sign ure Name and Title (Senior Staff only) Date
5. LIST OF RECORD SERIES
a.
b.
C
d.
e.
f.
g.
Schedule
Item
Title
Retention
Inclusive
Volume
Disposition
No.
No.
Dates
in
Action and
Cubic
Date
Feet
Completed
After
Authorization
GS1-SL
71b
Bid Records: Capital Improvement
Unsuccessful Bids
5 Yrs
6/10/2005
.16
�eL (eo
291b
Project Files: Operational
3 FY
07/27/2007 -10/08 20(
.32
2b
Administrative Convenience Records
OSA
2004
.03
338b
Corresp. & Memoranda: Progr. & Policy Developmt
5 FY
2003-2008
.03
174b
Comprehensive Master Plans: Adopted (Supporting Documents)
5 Annly. Y
1 /29/92-1 /29/1997
.01
TOTAL
CUBIC FEET THIS PAGE:
.55
6. DISPOSAL AUTHORIZATION: Disposal for
7. DISPOSAL CERTIFICATE: The above listed records have been
the above listed records is authorized. Any
disposed of in the manner and on the date shown in column g.
are indic to .
letionMOT
J,
")Ifi
Records Liaison Officer Signature Date
Signature Name/Title Date
Routin
:
1. Originates with Department Senior Manager, then
1. Originates with Department Senior Manager, then
2. Village Clerk's Office authorizes disposition, and returns to
2. Village Clerk's Office authorizes disposition and/or storage
3. Originating department to dispose and document column g,
at the storage room and will contact Public Works to remove
then sends
records
4. Completed form to Village Clerks Office for permanent
3. Clerk's Office will be responsible for final disposition of
archival
records at this point
Form Updated: 4/11/18
OR
Continuation Page
a.
Schedule
No.
b.
Item
No.
C.
Title
d.
Retention
e.
Inclusive
Dates
f.
Volume
in
Cubic
Feet
9-
Disposition
Action and
Date
Completed
After
Authorization
GS1-SL
97b
Vendor Files
OSA
04/23/2007-12/31/20
20
.27
—9-
ce(����'�f
3b
Administrative Convenience
Records
OSA
09/16/2015-12/10
n /2018
.01
52b
Travel Records
5 FY
wim
9fi7_jao/ y
.05
17b
Correspondence And Memoranda:
Administrative
OSA
03/19/2007
.01
65b
Contracts/Leases/Agreements:
Non -Capital Improvement
OSA
09/07/2006-11/26/20
.01
124b
Operational And Statistical Report
Records
OSA
06/2009-12/2019
.03
242a
Drafts And Working Papers
OSA
06/16/2019-03/03/20
21
.07
TOTAL CUBIC FEET THIS PAGE:
, 45