HomeMy WebLinkAboutDocumentation_Regular_Tab 03_6/10/2021Agenda Item #3.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jun 10 2021
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting
the following agreements, proposals, commitments and memorandum of understanding to Council.) 1.
Aqua Backflow Cross Connection Control Program Services Agreement -Utilities, See agreement for
associated fees (The Aqua Backflow Cross Connection Control Program Services Agreement is on file
in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the
file). 2. Kimley Horn Work Authorization KH-U21.02 Concentrate Disposal Main Industrial Waste Permit
Renewal -Utilities, $12,250.00 (The Kimley Horn Work Authorization KH=U21.02 Concentrate Disposal
Main Industrial Waste Permit Renewal is on file in the Utilities Department for review. Please contact
Janet McCorkle at 561-768-0482 to view the file). 3. Northern Palm Beach County Community Planning
Technical Assistance Grant Application -Village Manager, $N/A (The Northern Palm Beach County
Community Planning Technical Assistance Grant Application is on file with the Village Manager's Office
for review. Please contact Debra Telfrin at 561-768-0460 to view the file).
Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting
the following agreements, proposals, commitments and memorandum of understanding to Council.)
1. Aqua Backflow Cross Connection Control Program Services Agreement -Utilities, See agreement for
associated fees (The Aqua Backflow Cross Connection Control Program Services Agreement is on file
in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file).
2. Kimley Horn Work Authorization KH-U21.02 Concentrate Disposal Main Industrial Waste Permit
Renewal -Utilities, $12,250.00 (The Kimley Horn Work Authorization KH=U21.02 Concentrate Disposal
Main Industrial Waste Permit Renewal is on file in the Utilities Department for review. Please contact
Janet McCorkle at 561-768-0482 to view the file).
3. Northern Palm Beach County Community Planning Technical Assistance Grant Application -Village
Manager, $N/A (The Northern Palm Beach County Community Planning Technical Assistance Grant
Application is on file with the Village Manager's Office for review. Please contact Debra Telfrin at 561-
768-0460 to view the file).
This document and any attachments may be reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
This agenda items is respectfully submitted for your review and approval.
Memo Aaua Backflow Cross Connection Control Proaram Services Aareement-Utilities.Ddf
Page 25 of 485
Agenda Item #3.
Memo Kimley Horn Work Authorization KH-U21.02 Concentrate Disposal Main Industrial Waste
Permit Renewal -Utilities
Memo Northern Palm Beach County Community Planning Technical Assistance Grant Application -
Village Manager1
Page 26 of 485
Agenda Item #3.
Village
345 Tequesta Drive
Tequesta, FL 33469
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To: Jeremy Allen — Village Manager
From: Matthew Hammond — Utilities Director
CC: Dennis Rick — Customer Service & Billing Manager
Date: May 20, 2021
Re: Cross -Connection Control Program Services
561-768-0700
www.tequesta.org
Please find attached an agreement with Aqua Backflow for Cross -Connection Control Program
Services for your review and signature. Under this agreement Aqua Backflow will track all known
backflow prevention devices within the Village water system via a web -based system and notify
customers via letter when their device is due and past due testing in accordance with Florida
Statutes. In addition, Aqua Backflow will track the device testers, certifications and equipment
calibrations. The cost for these services will be directly passed along to the customer who will be
charged a $14.95 fee per test submission, $5.00 of which will be returned to the Village to cover
the internal costs of running the Cross -Connection Control Program. The initial term of the
agreement is proposed to be 1-year with the option to renew for additional terms should the
Village be satisfied with Aqua Backflow's performance.
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III
Council Member Bruce Prince
Council Member Laurie Brandon
Council Member Molly Young
Village Manager Jeremy Allen Page 27 of 485
Agenda Item #3.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams0teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 28 of 485
Agenda Item #3.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 29 of 485
Agenda Item #3.
Village
345 Tequesta Drive
Tequesta, FL 33469
561-768-0700
www.tequesta.org
To: Jeremy Allen — Village Manager
From: Matthew Hammond, PE— Utilities Director
CC: Nate Literal — Water Treatment Plant Superintendent
Date: May 17, 2021
Re: Work Authorization KH-U21.02 - Concentrate Disposal Main Industrial Waste
Permit Renewal
Please find a partially executed copy of Work Authorization (WA) KH-U21.02 with Kimley-Horn
& Associates for your signature. This WA is for the preparation of the renewal application for
Industrial Waste Pen -nit FLOI 68572 related to the disposal of concentrate generated by the reverse
osmosis treatment process Water Treatment Plant in the amount of $12,250. This expenditure is
budgeted in the FY20-21 Water Enterprise Fund budget.
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 30 of 485
Agenda Item #3.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams0teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 31 of 485
Agenda Item #3.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 32 of 485
Agenda Item #3.
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
To: Honorable Mayor and Village Council
From: Jeremy Allen, Village Manager
Date: June 1, 2021
561-768-0700
www.tequesta.org
Re: Northern Palm Beach County Community Planning Technical Assistance Grant Funding
Application For FY 2021-2022
The Northern Palm Beach County Community Planning Technical Assistance Grant Funding
Application for Fiscal Year 2021-2022 submitted to the Department of Economic Opportunity
on behalf of 10 municipalities and an extensive group of public, private civic and academic
partners is for the purpose of creating a Resilience Action Plan. The intended outcomes of this
process is to assess the vulnerabilities of critical infrastructure, essential services, and other
community resources in the north region. The grant request is for $50,000.00, and The City of
Palm Beach Gardens will serve as grant administrator. As a supporter the Village of Tequesta
agrees to provide in -kind support through participation in meetings, workshops and review of
draft products.
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 33 of 485
Agenda Item #3.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams0teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 34 of 485
Agenda Item #3.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 35 of 485