HomeMy WebLinkAboutDocumentation_Regular_Tab 04_6/10/2021Agenda Item #4.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jun 10 2021
Staff Contact: Jose Rodriguez, Building Official Department: Building
SE 03-21 - Special event permit application by Palm Beach Roadrunners for an annual 11/25/2021
four -mile road race, one -mile kids race and hundred -yard toddler dash to take place at Constitution
Park on Dover Road from 6:00 a.m. - 11:00 a.m. There will be 2,200 attendees. No alcohol will be
served. Water and Gatorade will be provided along the course route. There will be 10 open tents set
up at the event (i.e., without sides) and a truck with a ladder to display a flag. The applicant has provided
for Police Detail (10 officers including supervisor) and EMS services.
SE 03-21 - Special event permit application by Palm Beach Roadrunners for an annual 11/25/2021
four -mile road race, one -mile kids race and hundred -yard toddler dash to take place at Constitution
Park on Dover Road from 6:00 a.m. - 11:00 a.m. There will be 2,200 attendees. No alcohol will be
served. Water and Gatorade will be provided along the course route. There will be 10 open tents set
up at the event (i.e., without sides) and a truck with a ladder to display a flag. The applicant has
provided for Police Detail (10 officers including supervisor) and EMS services.
This document and any attachments may be reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
Palm Beach Roadrunners 11.25.2021 Special Event Permit ADDlication.ada
Page 36 of 485
Agenda Item #4.
Village of Tequesta
Building Department
345 Tequesta Drive
Tequesta, FL 33469
(561) 768-0450 Fax: (561) 768-0698
Any Village resident, or any Village business holding a current Village business tax receipt
pursuant to Chapter 70, Article ll, is eligible to apply for and obtain a special event permit
pursuant to Sec. 78-561. Any such resident or business that desires to conduct any type of
special event within the Village must obtain a permit from the Village in order that the Village
may adequately provide for the potential impacts created by the proposed event. A
maximum of four (4) such permits shall be allowed per address or per business in any single
calendar year. A special event that includes multiple addresses, for example within a shopping
center, shall count as one event for each address captured by the special event permit.
"Special Event" is any outdoor activity, gathering or group of persons, vehicles or both,
organized and having a common purpose, upon public or private property, which is likely to
inhibit the usual flow of vehicular or pedestrian traffic, which is likely to create noise in excess
of that typically associated with the areas upon which the vent is to occur, or which is likely to
preempt or restrict use of property typically accessible by the general public. Examples of
special events include, but are not limited to block parties, parades, races or walks, grand
opening events, charity fundraisers, and other similar events not specifically permitted by the
Village's zoning ordinance. Special Events that are sponsored by the village and held on village
property shall be exempt from the provisions of this section.
Written application must be submitted to the Village Building Department at least forty five
(45) days prior to the date for which the special event is proposed; at the discretion of the
Building department, an application may be submitted less than forty five (45) days in advance
if extenuating circumstance are present. The application shall contain the following information:
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Page 37 of 485
Agenda Item #4.
/�� Event Details
Date of event: ' "Uyrm��5l", ' 02.ecq-4
Hours of event: 641LJ - 114 V'
Type of event:/1 Me- l"I M • !4-`Yit l e- rmd MGG NO Ic t-V a r# kid r MC44
Location of event:'"' `Jh hihU1 -FarA_- 1- DUK'0�4ad11,
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Property owner name: You must attach the written consent of the property owner on record.
Contact Information: /
Sponsor or persons responsible for the event:�a IM /jW6GI fidd
Mailing address:iZ6� al rmu �rl!✓e
Phone number: l �`l �M�de%i�el �► i
Fax number: --- -
Property owner name:
Projected number of attendees: as ---- -.— - -- -
Is Village Council approval needed? Yes[Z NoU
Any proposed special event whose attendance is contemplated to exceed 200 people in total
shall require final approval by the Village Council which, after considering the
recommendations of the Building Director, the Police Chief and the Village Manager, may
approve the application, deny the application in whole or in part; or approve the application
with conditions.
Is alcohol being served? Yes[-] Nog
The service of alcoholic beverages at any special event shall require the issuance of the
appropriate state alcoholic beverage permit, a copy of which must be provided to the
village in conjunction with the special event permit application. The Village may require
the use of physical barriers to define and contain the outdoor area within which
alcoholic beverages may be consumed and/or the use of security or off -duty law
enforcement personnel at the special event. It is the applicant's responsibility to
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Page 38 of 485
Agenda Item #4.
Per Village Resolution 36-19, fees for property owners that are 501(c)(3) non for profit
entities shall be reduced by 50%.
Applicant Signature
Applicant name: -=
Applicant signature:
Date:
Office Use Only
Permit number: -
Submittal Date: -
Deposit amount:
Buildii
Date:
Police
Date:
Fire Chief:
Date: --.--- ---
Parks &. Recreation: --
Date: - 5/5/2021---- -- - - - --- -
Village Ma
Date:
Approval notes:
Page 39 of 485
Agenda Item #4.
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monitor for and prevent excessive as well as underage consumption of alcoholic
beverages at all times.
Should the event include the use of one or more tents, a $35.00 Fire Inspection Fee, due
at time of application, and a certificate of flame resistance is required for each tent.
Inspection to be done on the first day of event.
By submitting a complete application, the applicant expressly agrees that it shall
indemnify, defend and hold the Village harmless from any and all damage to any real or
personal property, and from any and all injury or death suffered by any person directly
or indirectly related to the consumption of alcoholic beverages in conjunction with the
special event.
Non -Profit Enterprises:
The Village may issue non-profit permits to any person or organization for the conduct
or operation of occasional sales and/or fundraising projects held by non-profit
enterprises, either regularly or temporarily, when the applicant signs an affidavit that
the applicant operates without private profit, for a civic, public, charitable, youth,
service, educational, literary, fraternal, or religious purpose.
A person making application under this section must comply with all rules and
procedures for the granting of special event permits as set forth in this section. All
persons operating under a non-profit permit shall operate their non-profit enterprise in
compliance with this section and all other rules and regulations of the Village.
Required Documents
The following items must be submitted at the time of application:
• Proof of insurance in amounts acceptable to the Village for the type of event. The
Village shall be named as an additional insurer on all liability insurance (not a certificate
holder).
• Expected traffic, fire -rescue, and utilities impact, if any, and proposed mitigation plans.
• Copy of all required state and county permits if event will be held on or utilize state
and/or county -controlled property.
• A refundable deposit is required if the event is held on any Village property.
• Site Plan required with each application accompanied with drawing indicating layout for
event.
o All event sites shall be left in a clean and orderly manner upon completion of event.
Special Event Fees
• Under 200 attendees: $40.00
• Over 200 attendees: $100.00
Page 40 of 485
Agenda Item #4.
i
O Per Village Resolution 36-19, fees for property owners that are 501(c)(3) non for profit
entities shall be reduced by 50%.
Applicant Signature
Applicant name: =
Applicant signature:
Date:
Office Use Only
Permit number:
Submittal Date:
Deposit amount:
Buildii
Date:
Police Chief:
Date: / /% s,_
Fire Chief:
Date: 2-22 —
f
Parks & Recreation:
Date: — - ---- --
Village Nianager:
Date:
Approval notes:
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��.r�, 0ti .l «�r, /4�cq ."-� Page 41 of 485
Agenda Item #4.
�pUEST
O L C
DEPT
Gustavo Medina
TEQUESTA POLICE DEPARTMENT
357 Tequesta Drive o
Tequesta, Florida 33469-0273 a
Phone: (561)768-0500
Fax: (561) 768-0695
APPLICATION FOR EXTRA -DUTY POLICE SERVICE
This application is required to engage the off -duty services of the requested number of Police
Officers for public safety, health and welfare that are in addition to those generally provided to
the public. It is understood that this is a NON -BINDING agreement. A minimum of Five (5) Days
advance notice is requested prior to the service date. Payment for the service is required by
CHECK OR MONEY ORDER made payable to the assigned officer(s).
**Three (3) hour minimum per detail.
Applicant:���`n G�GG(Op��/l2t�'IdG�I�
Address: �9 - i�i�i�ii'YZt�n� City:Q
Phone: �% o2O` of ���� Business:
Number of Officers Required d Uniformed: Yesff No
Number of Days: Date(s): /V(yek1176ei
Hours: _ Starting Time: G ' v4/l Ending Time: 0,414
Basic Services Requested: �/? L/ _e�l e
Exact Location:(dn0-khd✓J,(�6j �r1 , a(oo _ /2L'CC Ccurd:-y
Estimated Attendance: e2I fn�V v `Alccohol Served: Yesa No
Other Comments or Requests: _10 1l Ga( C_(�l C( //.76rk j Or -
DATE: a�/16 2�),24 _
/_
Applicant's ture
CHARGES:Officers X __ __ Hours X $ 35.00 (rate) =
Supervisors X - Hours X $ 40.00 (rate) _
Holidoy De tuil . _ Officers x & _ Hours X $ 45.00 (rate) = _� Z /_S , O v
_ Supervisors X Hours X $ 50.00 (rate)
Total Amount Due for Service = $ &S ,
Approved By: i —Date:
** Holliday Detail would be a detail that falls on a Village Recognized Holiday
Page 42 of 485
Agenda Item #4.
Cfiief of PoIttle
TEQUESTA POLICE DEPARTMENT
357 Tequesta Drive
Tequesta, Florida 33469-0273
Phone: (561) 768-0500 s
Fax: (561) 768-0695
APPLICATION FOR EXTRA -DUTY POLICE SERVICE
This application is required to engage the off -duty services of the requested number of Police
Officers for public safety, health and welfare that are in addition to those generally provided to
the public. It is understood that this is a NON -BINDING agreement. A minimum of Five (5) Days
advance notice is requested prior to the service date. Payment for the service is required by
CHECK OR MONEY ORDER made payable to the assigned off icer(s).
**Three (3) hour minimum per detail.
Applicant: ,?a/m &-w-a'( RwkukigaT
Address: 90�-O C .GEen-rt��nv� City: 1 a ak, h= h c.JGi/ enj
Phone: 15�/ a2 15-71 Business:
Number of Officers Required / b , Uniformed: YeSE No
/
Number of Days: Date(s): �vern6er D!�_IA �O�l
Hours: A Starting Time: 6 & 0!4/t j Ending Time: �" 30,414
Basic Services Requested: � � -6h e �l�Cl Roczdre? r_�
Exact Location:6rah1-k hd* 4 'PaA Ctr? d Q t ooq ra C C. COZI 69:<'
9 ^^
Estimated Attendance: 0T 6
--__j
Alcohol Served:
Yes[]
No
Other Comments or Requests: %Q olh'c Ga
InGGc( C�l�l�
UlJI7 7J dr
DATE: d / / 16 12.0�Z4
CHARGES:
Holidoy Detail
Applicant's
Officers X Hours X $ 35.00 (rate) =
Supervisors X Hours X $ 40.00 (rate) =
Officers x
Supervisors X
Total Amount Due for Service = $
Approved By:
Hours X $ 45.00 (rate) =
_Hours X $ 50.00 (rate) =
Date:
** Holliday Detail would be a detail that falls on a village Recognized Holiday
Page 43 of 485
Agenda Item #4.
TEQUESTA FIRE RESCUE
357Tequesta Drive
Tequesta, Florida 33469-0273
Phone: (561) 768-0550
Fax: (561) 768-0693
APPLICATION FOR FIRE RESCUE DETAIL
This application is required to request Fire/ EMS Service Detail from Tequesta Fire Rescue.
It is understood that this is a NON -BINDING agreement. Advance notice is requested prior to
the service date. Services requested will be charged a fee in accordance with Tequesta FL
Code of Ordinances- sec 34-63(c) - "any other services". Payment for the service is required
by CREDIT CARD, CHECK OR MONEY ORDER and made payable to TEQUESTA FIRE
RESCUE.
"'Three ((3)) hour minimum detail required.
Applicant: ' Pam eaai Roadpul wxa
Address: 124 I cd l kn-4Cv_ ?11�/#Ji &a6G,
Contact Person: /aCZdeg-ein-e Contact Number: S6
Date of Event: A�I%I°m bey v� Jr�{ , 90i�L/
Hours: _J Starting Time: 16 ' U 6 Ending Time:
Estimated Attendance: C�Qr a 00
Alcohol Served. ____Yes ✓ No Outside Cooking: _.Yes I" No
Summary of Event:
'Dad)Face-4 mile Race a� SAM; (Mile rr,c a� �' /5,4M
Ltd ( pa fli a4- --T= SAM. cY�ryc / /?(j'h e an 06v6-
- ; n CanJh'lk Jg611 `� rk .
Services Requested: �EVd d�Cry?�,C ((kMe a
❑ Engine (Detail Required 3 FF) ❑ Rescue (Detall Required 2 FF)
❑ Aerial (Detail Required 3 FF) ❑ Other
Charges:
EMS Perso el X Hours X $46.05 =
Signature:
Approved y:
ea,rS
Total Amount Due
Date: 04/16/2021
Date:
Page 44 of 485