HomeMy WebLinkAboutDocumentation_Regular_Tab 20_6/10/2021Agenda Item #20.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jun 10 2021
Staff Contact: Hugh Dunkley, Finance Director Department: Finance
RESOLUTION NO. 29-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING ITS ADOPTED PROCEDURES FOR DISPOSING OF SURPLUS
VILLAGE PROPERTY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
SUMMARY:
274.05 and 274.06, F.S. govern the disposition of surplus tangible personal property owned
by local governments. Staff is hereby amending its procedures for disposing of surplus property to be
more in line with state law as well as to be consistent with its Capital Asset Policy. The Village's current
policy sets a limit of $1,000 for the disposition of surplus property by the Village Manager. Staff is
recommending that this limit be raised to $5,000, which represents the Village's fixed asset
capitalization threshold as well as the level at which the State of Florida allows local governments to
dispose of their tangible personal property in the most "efficient and cost-effective means" as
determined by the local governmental unit. This amendment to our procedures for disposing of surplus
property would give the Village Manager the authority to dispose of surplus property in the most efficient
and cost-effective manner without appearing before the Village Council for approval. Staff believes that
this policy change would create more efficiency in disposing of assets that are below the $5,000
threshold.
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our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
Staff recommends approval of the amended policies for disposing of surplus Village property.
RESOLUTION SURPLUS PROPERTY ADA
Resolution 33-15 Suralus under $1000
Page 402 of 485
Agenda Item #20.
RESOLUTION NO. 29-21
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING ITS ADOPTED PROCEDURES FOR
DISPOSING OF SURPLUS VILLAGE PROPERTY; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, Resolution 33-15 of the Village Council of the Village of Tequesta,
Florida established and adopted procedures for disposing of surplus Village property; and
WHEREAS, the Village Council of the Village of Tequesta now desires to amend
its adopted procedures, as authorized by Sec. 3.03(8) of the Village Charter, by
delegating to the Village Manager the duty and authority to declare items of Village
owned personal property with original purchase value of less than $5,000.00, to be
surplus based on the definition of "surplus property" as contained in the Village's adopted
procedures for disposing of surplus Village property, and leaving with the Village Council
the duty and authority to declare items of Village owned personal property with original
purchase value of $5,000 or more to be surplus based on the definition of "surplus
property" contained in the Village's adopted procedures for disposing of surplus Village
property; and
WHEREAS, based upon recommendations from the Village Manager, the Village
Council believes that this revision to its surplus property disposal procedures will promote
efficiency without impairing proper control and accounting of the disposal of Village
owned personal property.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1: The Village Council of the Village of Tequesta, Florida hereby amends
the Village's Procedures for Disposing of Surplus Village Property by amending Paragraph 2,
"Authority," as follows:
2. AUTHORITY
As established in the Village Charter Section 3.03 (8), the Village Manager shall conduct
all sales of personal property with an original purchase value of 5 000.00 or
more which the Council may authorize to be sold as having become unnecessary or unfit
for Village use; or for personal property with an original purchase value of less than
$0 $5,000.00 that the Village Manager determines is surplus pursuant to the
definition of "surplus property" herein below. All purchases and sales shall conform to
such regulations as the Village Council may from time to time prescribe.
Section 2: The Village Manager is directed to incorporate this revision into the
Village's administrative policy for disposing of surplus property originally adopted by the
Village Council with Resolution 15-11 on July 14, 2011 and amended via Resolution 33-
15.
Page 403 of 485
Agenda Item #20.
Section 3: This Resolution shall become effective immediately upon passage.
Page 404 of 485
Agenda Item #20.
RESOLUTION NO 33-15
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING ITS ADOPTED PROCEDURE FOR
DISPOSING OF SURPLUS VILLAGE PROPERTY FOR THE VILLAGE
OF TEQUESTA; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
WHEREAS, Resolution 15-11 of the Village Council of the Village of Tequesta, Florida
established and adopted procedures for disposing of surplus Village property; and
WHEREAS, the Village Council of the Village of Tequesta now desires to amend its
adopted procedures, as authorized by Sec. 3.03(8) of the Village Charter, by delegating to the
Village Manager the duty and authority to declare items of Village owned personal property with
original purchase value of $1,000.00 or less, to be surplus based on the definition of "surplus
property" as contained in the Village's adopted procedures for disposing of surplus Village
property, and leaving with the Village Council the duty and authority to declare items of Village
owned personal property with original purchase value in excess of $1,000.00 to be surplus based
on the definition of "surplus property" contained in the Village's adopted procedures for
disposing of surplus Village property; and
WHEREAS, based upon recommendations from the Village Manager, the Village
Council believes that this revision to its surplus property disposal procedures will promote
efficiency without impairing proper control and accounting of the disposal of Village owned
personal property.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1: The Village Council of the Village of Tequesta, Florida hereby amends the
Village's Procedures for Disposing of Surplus Village Property by amending Paragraph 2.
Authority. And Paragraph 7. as follows:
2. AUTHORITY
As established in the Village Charter Section 3.03 (8), the Village Manager shall conduct all
sales of personal property with an original purchase value of $1,000.00 or more which the
Council may authorize to be sold as having become unnecessary or unfit for Village useLq=rjm
personal property with an original nurchase value of less than $1,000.00, that the Villaee
Manager determines is surplus pursuant to the definition of "sumlus properly" herein below. All
purchases and sales shall conform to such regulations as the Village Council may from time to
time prescribe.
7. PROCEDURES FOR DISPOSING OF SURPLUS PROPERTY
Page 405 of 485
Agenda Item #20.
Once a determination is made by a department head/director to purge surplus property, a
"Request to Transfer/Retire Surplus Property" form is to be completed and forwarded to the
finance department. The finance department will prepare a resolution requesting the Village
Council to approve the surplus of property. or will submit the request to the Village Manager.
to the limits of authority set forth in Paragraph 2 above. After approval of the Village
Cetmi4, the surplus property will be disposed of by the Village Manager in accordance with the
above procedures. The finance department shall be advised in writing by the initiating
epartment head/dir , r of the final We of sumlus properly in order to account for the disposal
of all Village capital items.
Section 2: The Village Manager is directed to incorporate this revision into the
Village's administrative policy for disposing of surplus property originally adopted by the
Village Council with Resolution 15-11 on July 14, 2011.
Section 3: This Resolution shall become effective immediately upon adoption.
Page 406 of 485
Agenda Item #20.
RESOLUTION
33-15
MOTION
Council Member Steve Okun
SECOND
Council Member Frank D'Ambra
VOTE
FOR ADOPTION
AGAINST ADOPTION
Mayor Abby Brennan
D
Vice -Mayor Vince Arena
0
Council Member Steve Okun
E
Council Member Tom Paterno
E
Council Member Frank D'Ambra
The Mayor thereupon declared the Resolution duly passed and adopted on 05-14-2015
MAYOR OF TEQUESTA
igail ennan
ATTEST:
r.,
Lori McWilliams, MMC
Village Clerk N
INCORP �L a
Page 407 of 485