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HomeMy WebLinkAboutDocumentation_Workshop_Tab 01_6/23/2021 (2) FY2021 / 22 Budget Workshop TUNE 231 2021 - _ r �' -TW� '440 BILLION10.31 Aid will be released to states in May after states STATE OF submitting certification to Department of Treasury FLORIDA States will receive disbursements for non-entitlement unit ALLOCATION of local government. States must disburse funds to non-entitlements within 30 MILLION2.58 days of receiving funding, or request an extension with VILLAGE OF justification for request TEQUESTA States are not permitted to change funding allocations or add additional requirements to non-entitlement units of local government .ter CDBG City: Cities with population of 50k+ r� Non-entitlement: Cities with population below 50k FUNDING CONSIDERATIONS oa�0 FOCUS AVOID ENHANCE PARTNER The focus on Avoid new programs Enhance Partner with other rebuilding the or programs that budgetary stability organizations to financial flexibility require an ongoing by spreading the maximize or and restoring the commitment projects through leverage the City's fiscal resiliency 2024 portion of funding mr Respond to Replace Amvenue �OVID-19 er its Ivst due tc� ELIGIBLE USE econemic impactsO111D-19 OFARPA FUNDS of x$,7 Invest i n water � 'Previde premium sewer, and spay fer el ic�i ble broadband - �++ e assenti 1 wcrler i nfrastru ctu re Cc Fundsi depositedinto pensionfunds SHORT TERM LONG PRIORITIZING Tier 1 Actions Tier ZActians FUNDS FOR § Immediate Public Health Safety § Analyze and prioritize programs and Needs and support people in crisis services LONG -TERM § Replace lost revenue and take § Pursue local partnerships tomaximize resources SUSTAINABILITY further actions fiscal sustainability § Make smart capital and infrastructure investments to save money over time 12/31/2020 12/31/2021 12/31/2022 12/31/2023 n (months elapsed) 15 27 39 51 Counterfactual Revenue 14,713,585 15,764,927 16,891,391 18,098,345 Base Year Revenue 13,497,448 Growth Factor 7.15% 7.15% 7.15% 7.15% Estimated Actual Revenue: Revenue Loss Calendar yr 2020/21/22/23 14,153,636 14,653,636 15,053,636 16,353,636 Revenue Loss: Calendar yr 2020 (559,949) Projected - Calendar yr 2021 (1,111,291) Projected - Calendar yr 2022 (1,837,755) Projected - Calendar yr 2023 (1,744,710) ELIGIBLE USE CATEGORIES/ FISCAL YEAR PROJECT DESCRIPTION 2022 2023 2024 Grand Total Invest in Water/Sewer/Broadband Infrastructure 150,000 100,000 100,000 350,000 Stormwater-Dover 150,000 150,000 Stormwater Project 100,000 100,000 200,000 Replace Revenue Lost Due to COVID-19 559,949 871,976 - 1,431,925 Revenue Loss 559,949 871,976 - 1,431,925 Respond to COVID-19 or its Econ Impacts 399,075 258,000 141,000 798,075 Business Liaison 85,325 88,000 91,000 264,325 Business-Related Programs 50,000 50,000 50,000 150,000 Police Vehicles(4) 218,400 218,400 RECOMMENDED Replacement Command Vehicle-Fire 45,350 45,350 Cardiac Monitors 120,000 120,000 USEGrand Total 1,109,024 1,229,976 241,000 2,580,000 Note:Revenue loss amount will be used to provide govt services,i.e.,police,fire,other public safety svcs;maintenance or pay-go funded bldg or infrastructure costs,modernizing cybersecurity,including hardware,software,etc. Type of Funds ■ General Fund - Fund is used to fund Village services such as Police, Fire, Parks, Planning, Finance, IT, Administration. Ad-valorem, State shared revenues, investment interest income, charges for services are examples of revenue for this fund. **This portion of the budget is comprised largely of discretionary funds, since the Mayor and Council can allocate the funds to programs and services in any area. Enterprise Funds - Should be Self-Supporting ■ Water Utility - This fund is used to account for the activities of the water utility. Fees are set yearly to offset expenditures as well as future capital needs. ■ Stormwater Utility - Funded by user fees established on an equivalent residential unit (ERU) basis. ERU's are calculated by utilizing the total of the impervious surface for each parcel. All businesses, residential and multi-family dwelling units will be charged a fee. ■ Refuse and Recycling- This fund is used to account for the fees charged for solid waste, yard waste and recyclable material collection. ■ Capital Improvement Fund - This fund is funded by the State Sales Surtax in the amount estimated of $406,000 (Sunsets 2026) and the Water Utility tax estimated $225,000. This fund is used to account for the maintenance and upkeep of The Village's general infrastructure (such as roads, bridges and sidewalks). ■ Building Fund-- Funded by building and inspection fees. Funds and reserves may only be used to support the delivery of those specific services. May not be used to support or supplement the other funds. ■ Special Law Enforcement Fund - This fund accounts for forfeitures received by the Police Department. The forfeitures must be expended for certain law enforcement purposes as prescribed by Florida State Statue Chapter 932.704 4 Anal Balanced Budget ■ Each year the Village of Tequesta is required to appropriate an annual expenditure budget and set a maximum ad valorem tax rate. The annual budget sets the fiscal year. ■ A balanced budget means that the total resources available to the Village must be sufficient to cover the budgeted expenses 2020- 2021 Highlights ■ Community Center Groundbreaking ■ Completion of Advanced Meter Infrastructure Project ■ SAN Replacement - Financed over 3 years ■ County Club Drive Sidewalk Replacement - Phase II ■ Commencement of Northcomm Operations ■ Commencement of Accreditation for Tequesta Police Department ■ BLM Partnership ■ InterlocaI Agreement with Jupiter Inlet Colony to provide special magistrate services ■ Continued Village-wide sidewalk repairs ■ Update of Capital Improvement Element of Comprehensive Plan 2020- 2021 Highlights ■ Tequesta Bridge Sidewalk Replacement ■ Dog Park Improvements at Tequesta Park ■ Swale Restoration Projects ■ Stormwater Collection System Rehabilitation ■ Stormwater Lining - Seabrook Road ■ Water Supply Well Rehabilitation ■ Drainage Improvements ■ Tequesta Park Tennis/Pickleball Court Improvements ■ Personnel ■ 3.02% COLA for CWA ■ 2.00% COLA/3% step increase for IAFF ■ 4.00% COLA for PBA ■ 3.00% COLA for Non-Union Fund Balance Policy UNASSIGNED FUND BALANCE If, after the annual audit, prior committed or assigned fund balance causes the unassigned fund balance to fall below an amount equal to one month of operating expenditures, the Village Manager and/or the Finance Director will so advise Village Council in order for the necessary action to be taken to restore the unassigned fund balance to an amount equal to two months of General Fund operating expenditures. Fund Balance History — General Fund Description1 1 1 1 1 1 Expenditures less Capital outlay 11/222/956 11/711/906 13/479/010 13/286/377 13/533/344 Two Months' Expenditures (Target) 1/870/493 1/951/984 2/246/502 2/214/396 2/255/557 Unassigned Fund Balance at Year-end 11478,525 1,150,229 1,479,005 1,884,304 2,314,304 Amount • • - • Balance Target *FY21 amount projected FY 2021- 22 Proposed Budget Budget Summary — All Funds Expenditure Description FY2021 FY2021 FY2022 Dollar Change • • Percent General Fund $14,035,400 $14,356,777 $15,001,190 $965,790 6.9% Building Fund 6711750 8241800 6741910 31160 0.5% Capital Improvement Fund 5371100 5071894 621,860 84,760 15.8% Capital Projects Fund 2081050 7,1441613 3271000 1181950 57.2% Water Utility Fund 7,1451850 7,7961812 12/284/400 5,1381550 71.9% Refuse & Recycling Fund 5141750 5141750 530,010 151260 3.0% Stormwater Utility Fund 7681900 1,274512 6341400 (134,500) -17.5% Special Law Enforcement Fund -0- 301441 1041920 1041920 N/A FY 2021- 22 Proposed GeneraI Fund Budget ■ Revenues ■ Property tax revenue up by 5.3% - $410,070 ■ Reduced Admin Fees - $174,940 ■ Reduced investment earnings- $53,700 ■ Recreation Center programs and fees - $46,190 ■ Increased State-shared revenue - $54,670 ■ Employee Compensation: Estimated Cost $220,643 ■ PBA - 3.00% ■ IAFF - 3.00% Step ■ CWA - 3.02% ■ Non-Union - 3% ■ Health Insurance Increase (Placeholder Until Actual) - $176,077 ■ Decreased employer pension contributions - $77,390 ■ Business Liaison and Special Events personnel - $85,320 ■ Code Compliance - PT Salaries - $27,530 FY 2021- 22 Proposed GeneraI Fund Budget ( Continued ) ■ Jupiter Inlet Colony Inter-local Agreement Code Compliance (Proposed) - $20,000 ■ Ballfield Improvements at Tequesta Park - $30,000 ■ Corridor Master Plan - $100,000 ■ Debt Service ■ Cost of New Debt Service - Recreation Ctr ($345,100) ■ Cost of New Debt Service - SAN Project ($58,100) ■ Capital Projects ■ Police Vehicles - $218,400 ■ Replacement command vehicle (Fire/Rescue) - $45,350 ■ Includes transfer to Capital Improvement Fund of $359,590 of American Rescue Plan funds for Village-wide road improvements. Total budgeted road improvements for FY22 - $614,590. ■ Estimated usage of American Rescue Plan funds - $1,119,020 General Fund — Estimated Revenues - $15 0 ARPA Funds, $1,119,020, 7% � �Misc. Other, $297,720,2% Administrative Fees,l $856,310,6% Charges for Services, $1,507,260, 10%� Intergovernmental General Property Taxes, Revenue, $856,080, 6% $8,100,070,54% Franchise Fees, • $462,000,3%_ Licenses& Permits,_ '• $90,000, 1% Other Taxes, $1,712,730, 11% General Fund — Proposed Expenditures - $15,001,190 Non-Operating Salaries & Wages Expenditures Debt Service $6 4 1 5%� 6% Capital Outlay 2% Employee Benefits $2,937,290 Operating Salaries& Wages Operating Expenditures - Expenditures 42% • 26% $ • • 1 Capital •utlay - $263,750 Employee Benefits 19% f Non-Operating $ i i • 1 D' • $ii • it Budget Summary by Department — General Fund Description T Dollar Change Percent Change$65,600 $66,350 $750 1.1% Manager 2931650 3021790 %140 3.1% Human Resources 3661900 387340 201440 5.6% Village Clerk 3551350 3751740 201390 5.7% Finance 6911700 7241220 32520 4.7% Legal 180,000 1801000 0 0.0% Comprehensive Planning 1641000 276540 112540 68.6% General Government 2711900 3021700 301800 11.3% IT 7091950 477,150 (232,800) (32.8%) Police Department 31417,050 3/566/520 1491470 4.4% Code Compliance 911250 125580 34330 37.6% Fire Control 4/043/550 4/171/005 127,455 3.2% Public Works 1/489/000 15481905 591905 4.0% Leisure Services 7051100 8391210 1341110 19.0% Debt Service 5421100 8861280 3441180 63.5% Interfund Transfers 642300 7701860 1281560 20.0% Other Nonoperating 61000 -0- (6,000) (100.0%) Millage by Department Description Net Expenditures Required Millage 100 - COUNCIL 66,350 0.0543 110 - MANAGER 302,790 0.2478 111 - HUMAN RESOURCES 387,340 0.3170 120 - VILLAGE CLERK 375,740 0.3075 130 - FINANCE 724,220 0.5927 140 - LEGAL 180,000 0.1473 150 - COMPREHENSIVE PLANNING 116,540 0.0954 160 - GENERAL GOVERNMENT 302,700 0.2477 161 - IT 477,150 0.3905 175 - POLICE DEPARTMENT 3,391,380 2.7755 181 - CODE COMPLIANCE 95,580 0.0782 192 - FIRE CONTROL 2,786,185 2.2802 210 - PUBLIC WORKS 1,548,905 1.2676 231 - LEISURE SERVICES 762,720 0.6242 700 - DEBT SERVICE 886,280 N/A 900 - INTERFUND TRANSFERS 770,860 N/A TOTAL- FUND 001 13,174,740 N/A General Fund Expenditures by,T 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 2016-17 2017-18 2018-19 2019-20 FY2020-21(Budget) FY2021-22 (Recommended) 0 PERSONAL SERVICES 7,645,527 8,056,503 9,547,258 8,598,199 8,839,800 9,191,440 0 CAPITALOUTLAY 346,226 607,881 256,601 298,728 521,500 263,750 ■ OPERATING EXPENDITURES/EXPENSE 3,044,596 3,151,301 3,053,572 2,907,374 3,489,700 3,873,860 • History 0000 0000 0000 0000 5.0000 0.0000 014 2015 2016 2017 2018 2019 2020 2021 VOT Millage Rate All Other VOT Millage Rat All Other Taxing Authorities Total Millage Rate 2012 5.7671 16.2603 22.0274 2013 5.7671 17.8295 23.5966 2014 6.0500 15.5421 21.5921 2015 6.2920 15.4710 21.7630 2016 6.2920 15.2572 21.5492 2017 6.2920 14.6373 20.9293 2018 6.2920 14.1511 20.4431 2019 6.2920 13.8702 20.1622 2020 6.6290 14.3961 21.0251 2021 6.6290 14.1774 20.8064 Municipality Population Total Millage 1 Palm Beach 8,409 16.4939 2 Manalapan 428 16.6672 3 Gulf Stream 1,032 17.2568 4 Hypoluxo 2,828 17.2810 5 Highland Beach 3,657 17.2855 6 Cloud Lake 138 17.5391 7 Glen Ridge 235 17.5391 8 Boca Raton 95,139 18.0581 9 Jupiter 63,188 18.7209 10 Ocean Ridge 1,854 19.4310 11 Royal Palm Beach 39,801 19.4591 12 Juno Beach 3,463 19.6354 13 Palm Beach Gardens 56,709 19.7274 14 Jupiter Inlet Colony 414 19.7374 15 Wellington 62,650 20.0091 _ 16 Golf 275 20.0429 Palm ' County • • 17 Delray Beach 67,168 20.3474 Millage Rates • • Populations 18 Lantana 12,062 20.4558 19 Greenacres 39,945 20.4810 20 Loxahatchee Groves 3,426 20.5391 21 Palm Springs 23,867 20.7662 22 Tequesta 5,874 20.8064 23 Palm Beach Shores 1,251 20.8600 24 North Palm Beach 12,813 20.9977 25 South Palm Beach 1,460 21.0758 26 Boynton Beach 78,495 21.3977 27 Atlantis 2,055 21.6910 28 Riviera Beach 36,057 21.9497 29 West Palm Beach 116,616 21.9703 30 Haverhill 2,090 22.0391 31 Lake Park 8,912 22.3032 32 Westlake 951 22.6641 33 Lake Worth 38,875 23.5603 34 Lake Clarke Shores 3,426 23.8189 35 South Bay 3,362 23.8480 36 Mangonia Park 2,050 23.9810 37 Belle Glade 17,979 24.0810 38 Briny Breezes 600 24.0810 39 Pahokee 5,509 24.0810 All Other Funds Building Fund - $674,910 Building permit fees budgeted at $500,000 Proposed usage of $170,510 of fund balance reserves Expenditure Breakdown: Operating Expenditures - $215,970 Personal Services - $458,940 Enterprise Funds — Unrestricted Net Position History IF Stormwater Refuse & DescriptiondMi Recycling Beginning Unrestricted Net Position, 9/30/2019 6,820,744 1,019,670 126,638 Operating/Non-operating Revenues 6,467,035 440,535 488,558 Operating/Non-operating Expenses (5,964,202) (453,776) (496,619) Change in net investment in capital assets/debt service (1,525,539) (26,225) Ending Unrestricted Net Position, 9/30/2020 5,798,038 980,204 118,577 Operating/Non-operating Revenues 6,314,308 459,100 484,500 Operating/Non-operating Expenses (5,042,076) (526,389) (511,620) Change in net investment in capital assets/debt service (1,794,065) (816,086) - Ending Unrestricted Net Position, 9/30/2021 (Projected) $ 5,276,205 $ 96,829 $ 91,457 Enterprise Funds ■ Water Utility Fund - $12,284,400 Enterprise funds operate in a manner similar -I ■ Refuse & Recycling Fund - $530,010 to regular businesses whereby ■ Stormwater Utility Fund - $634,400 charged for goods ' Water Utility Highlights • Proposed increase of 5% in water utility rates in accordance with utility rate study • Water Treatment Plant upgrades and energy resource improvements - $1,321,000 • Water Main Replacement Program (Tequesta/Country Club Drive) - $2,081,000 • Water Main Replacement Program (Beach Road) - $1,040,000 • Repainting filter vessels and piping - $35,000 • Filter media replacement - $100,000 Refuse & Recycling Highlights • Proposed increase of 3.5% in user fees • Waste Management charges to increase by 3.5% per contract Stormwater Utility Highlights • Proposed increase of 5% in stormwater rates • Decrease of 17.5% in operating budget from previous year due to completion of major drainage improvements • $150,000 in Stormwater projects utilizing American Rescue Plan funding Other Governmental Funds Capital Improvement fund is used to account for infrastructure surtax proceeds Capital Projects Fund used to account for major capital improvements Special Law Enforcement Trust Fund — used to account for the Village's share of asset seizures/forfeitures ■ Budgets • Capital Improvement - $621,860 • Capital Projects - $327,000 • Special Law Enforcement Trust - $104,920 S Year Capital Capital Costs By Department(peryear) Capital Costs By Department (all years) 2022 .I� 1 $7,320,340.00 • Manager(o%) $75,000.00 �I • Public Works(83/8) $1,954,590.00 2023 $4,807,000.00 , • Police Department(2%) $614,250.00 II � 11 • Fire Control(109/6) $2,446,350.00 2024 1--I $3,139,000.00 • Water-Administration(7S%°) $18,705,000.00 • Building&Zoning(0%) $30,000.00 2025 II.�I $2,609,250.00 • Storm Water Utilities 4% • IT(o°io) $100,000.00 2026 II' I $7,046,600.00 TOTAL $24,922,190.00 $0 $21A $41A $61A $24.92M Manager Public Works Police Department Fire Control Water-Administration Building&Zoning Storm Water Utilities IT FY2022 Capital FY2023 Capital FY2024 Capital FY2025 Capital FY2026 Capital Request Title Cost Costs Costs Costs Costs Replacement truck for Code Enforcement. $0.00 $30,000.00 $0.00 $0.00 $0.00 Air Compressor for SCBA $0.00 $42,000.00 $0.00 $0.00 $0.00 Chevrolet Tahoe (Fire Chief's Vehicle) $45,350.00 $0.00 $0.00 $0.00 $0.00 Aerial Apparatus $0.00 $0.00 $1,250,000.00 $0.00 $0.00 Battery Operated Extrication Tools $0.00 $0.00 $39,000.00 $0.00 $0.00 Fire Engine $0.00 $0.00 $0.00 $600,000.00 $0.00 Rescue Vehicle $0.00 $0.00 $0.00 $0.00 $350,000.00 Cardiac Monitor $0.00 $0.00 $120,000.00 $0.00 $0.00 Phone System Replacement $0.00 $100,000.00 $0.00 $0.00 $0.00 Country Club Tree Canopy Enhancement $0.00 $75,000.00 $0.00 $0.00 $0.00 Fiscal Year 2022 Road Improvements Copy-ARF $359,590.00 $0.00 $0.00 $0.00 $0.00 Tasers $0.00 $0.00 $0.00 $34,000.00 $0.00 Patrol Units for the Tequesta Police Department $218,400.00 $0.00 $0.00 $178,250.00 $183,600.00 Fiscal Year 2025 Sidewalk Improvements Tequesta Drive from Venus Ave to US1 (North and South Side of Road) $0.00 $0.00 $0.00 $75,000.00 $0.00 Fiscal Year 2026 Sidewalk Improvements Shay Place $0.00 $0.00 $0.00 $0.00 $35,000.00 Fiscal Year 2023 Road Improvements $0.00 $255,000.00 $0.00 $0.00 $0.00 Fiscal Year 2025 Road Improvements $0.00 $0.00 $0.00 $255,000.00 $0.00 Fiscal Year 2024 Road Improvements $0.00 $0.00 $255,000.00 $0.00 $0.00 Fiscal Year 2026 Road Improvements $0.00 $0.00 $0.00 $0.00 $255,000.00 Fiscal Year 2024 Sidewalk Improvements North Tequesta Drive from Riverside Drive to Seabrook Road $0.00 $0.00 $75,000.00 $0.00 $0.00 Fiscal Year 2022 Road Improvements $255,000.00 $0.00 $0.00 $0.00 $0.00 Fiscal Year 2023 Sidewalk Improvements Seabrook Road from Dover Ditch to Russel Street( East and West Side of Road) $0.00 $75,000.00 $0.00 $0.00 $0.00 Fiscal Year 2022 Sidewalk Improvements South Tequesta Drive from Seabrook Road to Venus Avenue $60,000.00 $0.00 $0.00 $0.00 $0.00 Next Steps An Annual Balanced Budget ■ All General Fund related departments will be asked to prepare on-going budget reduction scenarios for consideration. ■ Departments funded outside of the General Fund will be adjusted as necessary to remain within their funding sources ■ Palm Beach County Property Appraiser to certify taxable values by July 1. ■ Florida Department of Revenue to release state-shared revenue estimates late- June to mid-July. FY 2021/22 Budget Calenda Public Hearing (January-February) Tentative Dates: The budget calendar is distributed to the departments. September �, 2021 September 16, 2021 (September) -First public hearing adopting a (March-April) tentative millage rate and budget. Departments develop their operating -Second public hearing adopting a final budget requests and five-year capital millage rate and budget. improvement plan is updated. (June-August) (May) -Village Manager submits the proposed budget to Village Council. Departments meet with the Village Manager. -Village Council holds workshops.