Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 04_7/8/2021Agenda Item #4. MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL MAY 13, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Bruce Prince and Council Member Molly Young. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Molly Young An invocation was offered by Council Member Young followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice -Mayor Stone made a motion to move agenda items number 26 and 27 after items number 13; Council Member Brandon seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Presentation of the Professional Partnership Award to Bureau of Land Management, accepted by Peter DeWitt Fire Chief James Trube presented the Professional Partnership Award to Mr. Peter DeWitt of The Bureau of Land Management for their assistance during COVIDI9 in 2020. Chief Trube highlighted the Bureau of Land Management's ability in providing housing at the previous Coast Guard quarters. He explained the need for a secondary station during Covid19's quarantine period in 2020 and the Bureau of Land Management's superb accommodations. Mr. DeWitt accepted the award and divulged their pleasure in assisting the Village Fire Department. 2. Approve FY2020 Comprehensive Annual Financial Report Presentation by Marcum LLP Mr. Hermes Garzone of Marcum, LLP presented the Comprehensive Annual Financial Report to Council. The report declared what was being audited, the auditing period, Pa@egl 'bfiQ83 Agenda Item #4. managements responsibilities for statements, opinions of the financial statements, and the generally accepted standards for auditing in the USA and of governmental auditing. Mr. Garzone stated the the unmodified opinion received by the Village was considered a clean opinion, which was the highest regard an entity could receive. He further detailed aspects of the report stating there were not any instances of material weakness or deficiencies, and also no instances of non compliance. Mr. Garzone discussed prior audit recommendations and findings. He noted the previous issue with Utility billings had been corrected. He went on to explain the minimum fund balance and the policy of the Village, stating the policy had three years to correct itself. The balance was first noted in 2017 and following the three years was noted as being short during the 2020 audit. Mr. Garzone concluded by thanking everyone for their work during the audit process. Vice -Mayor Stone questioned whether a single audit would need to be completed because of the Federal Government money received. Finance Director Hugh Dunkley announced that had not been established by the Treasury Department. Council Member Young inquired when the fund balance would meet the 17% threshold. Mr. Dunkley expected an increase in 2021 and would have a projected number during the budget process. CONSENT AGENDA MOTION: Council Member Prince made a motion to approve the consent agenda. Council Member Brandon seconded the motion. Carried unanimously 5-0. 3. MINUTES: March 29, 2021 Workshop; April 8, 2021 Special Meeting; April 8, 2021 Regular Meeting and April 13, 2021 Workshop 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Deevan, Inc. Quote -Utilities, $19,050.40 (The Deevan, Inc. Quote is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 2. Dive Rescue International Host Agreement -Fire Department, please see agreement for associated fees (The Dive Rescue International Host Agreement is on file in the Fire Department for review. Please contact Tessa McKay at 561-768-0559 to view the file). 3. Florida Department of Children and Families Memorandum of Understanding - Police Department, $N/A (The Florida Department of Children and Families Memorandum of Understanding is on file in the Police Department for review. Please contact Amber Krauss at 561-768-0505 to view the file). Pa@eg122)fi283 Agenda Item #4. 4. Solutions Square, Inc. Red9 Master Services Agreement -IT Department, $4,500.00 (The Solutions Square, Inc. Red9 Master Services Agreement is on file in the IT Department for review. Please contact Max Cooper at 561-768-0565 to view the file). This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e- mail to the Village Clerk or calling 561-768-0443. 5. Approve Utilities Developer Agreement with Forte Manager, LLC for Crystal Cove Project 6. Authorize Grant Agreement with Florida Department of Environmental Protection - $30,000 Nonpoint Source Stormwater Grant 7. Approve Utilities Developer Agreement with Royal Tequesta, LLC for The Reserve Project 8. Approve Palm Beach County Allocation of Funds to our Reentry and FUSE Programs 9. RESOLUTION NO. 26-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DONATE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES 10. Affirm Renewal of State of Emergency Declaration Due to COVID-19 END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS No comments were made. COMMUNICATIONS FROM COUNCIL Vice -Mayor Stone announced the SHOP VOT event happening in June and thanked everyone for their work with the event. Council Member Brandon announced the Environmental Advisory Committee was reviewing presentations from companies for a micro transit initiative. STANDING REPORTS Village Attorney Village Attorney Davis did not have anything specific and Council did not have any questions. Village Manager Manager Allen stated that the Village was no longer under an emergency declaration order. He noted a top out ceremony was planned for the community center and the Village was in the process of working on budgeting for next fiscal year. Police Department Agenda Item #4. Chief Medina introduced a new police officer and updated Council on trainings and hurricane season preparation. He also communicated the dates of National Police Week to remember fallen officers. Chief Medina announced the retirement of Lieutenant James Pike after 27 years with the Village of Tequesta Police Department. He acknowledged Lieutenant Pike's dedication to Tequesta, the programs he started and the support he had given throughout his years as a police officer. Lieutenant Pike was presented with the 2021 Chief's Award. Lieutenant Pike thanked everyone and communicated how much he had enjoyed his years with the Tequesta Police Department. He looked forward to seeing the continued success of the department. Council congratulated Lieutenant Pike on his retirement and thanked him for his years of dedication and service. Mayor D'Ambra acknowledged Chief Medina and Pastor Paul Beresford on their mental health efforts of police officers within the Village and the national recognition they had received. Chief Medina praised the support of the Council, staff and community. Fire Department Chief Medina congratulated and thanked Lieutenant Pike on his retirement. He provided an update on COVID19 statistics and vaccinations as well as hurricane preparedness being completed by the Fire Department. In addition, he explained the different trainings being completed by Fire Department members. UTILITIES Utilities Director Matt Hammond congratulated Lieutenant Pike and explained water pipe lines and billing updates. REGULAR AGENDA OLD BUSINESS 11. ORDINANCE NO. 06-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 50. NATURAL RESOURCE PROTECTION. AT ARTICLE Vl. WATER PROTECTION AND CONSERVATION. SECTION 50-186. CROSS CONNECTION AND BACKFLOW PREVENTION. TO ALLOW REVISIONS TO THE VILLAGE CROSS CONNECTION AND BACKFLOW PREVENTION POLICY BY RESOLUTION; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 50. NATURAL RESOURCE PROTECTION. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 06-21 title into the record. Paf@egt44 f)283 Agenda Item #4. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; there being no comments the hearing was closed. MOTION: Council Member Young made a motion to approve Ordinance No. 06-21; Council Member Prince seconded the motion. Carried unanimously 5-0. 12. Approval of the 2021-2022 Strategic Plan Manager Allen explained the plan and when updates would be presented to Council as well as the distribution of the plan on the Village website. Mark Sapirie of 79 Yacht Club Place felt that the ideas in the strategic plan were not consistent with Village words. He opposed land being sold and wanted to preserve any Village land. MOTION: Council Member Prince made a motion to approve the 2021-2022 Strategic Plan; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. NEW BUSINESS 13. RESOLUTION NO. 25-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE ANNUAL BOARDS AND COMMITTEE APPOINTMENTS AND REAPPOINTMENTS Clerk Lori McWilliams explained the advertisement of the committee vacancies and applications received. Two applications were presented to Council for two Environmental Advisory Committee openings, Russ Redman and Marguerite Wilson. Both applicants introduced themselves and described their interests in the position and qualifications. MOTION: Council Member Brandon made a motion to approve both candidates for the Environmental Advisory Committee; Council Member Prince seconded the motion. Carried unanimously 5-0. Clerk McWilliams recommended Russ Redman for seat 5 and Marguerite Wilson for seat 6 based on when the applications were received. MOTION: Council Member Brandon made a motion to approve Mr. Redman for seat 5 and Ms. Wilson for seat 6; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. Planning and Zoning had one regular member seat open and three alternate openings. The following applications had been received: Ashley Warren was a current Regular Pa@e!jk5,%fiQ83 Agenda Item #4. Member who had missed eight meetings since 2019, Theresa Maggio was a current Alternate One who had missed five meetings since 2019, Marjorie "Millie" Isiminger was a new applicant who was unable to attend, Sherry Ambrose was a new applicant, and James Hackett was new applicant and previous Planning and Zoning member. Mr. Hackett of 517 Cypress Court had experience as a local land planner in addition to his previous time on the Planning and Zoning Board. Ms. Ambrose of 78 Hickory Hill Rd. had a Masters in Urban and Regional Planning and as a new residents was looking to get involved. Ms. Warren explained most of her absences occurred during Covid. Ms. Maggio of Tequesta Gardens was looking forward to continuing her role on the Board. MOTION: Vice -Mayor Stone made a motion to appoint James Hackett as the Planning and Zoning Regular Member; Council Member Young seconded the motion. Carried 4-1 with Council Member Brandon opposed. MOTION: Vice -Mayor Stone made a motion to appoint Theresa Maggio as Alternate one, Sherry Ambrose as Alternate two and Ashley Warren as Alternate three to the Planning and Zoning Board; Council Member Prince seconded the motion. Carried unanimously 5- 0. General Employee and Public Safety Pension Boards each had two trustee positions available. The following applications had been received: Bernard Ward was a current member of the General Employee Pension Board who submitted a request to continue and Kristopher Cowles was a current member of the Public Safety Pension Board who was willing to serve on Public Safety or General Employee Boards. It was the recommendation of the Clerk to place Mr. Ward on the General Employee Pension Board and Mr. Cowles on the Public Safety Pension Board. MOTION: Council Member Brandon made a motion to approve Mr. Ward for the General Employee Pension Board; Council Member Young seconded the motion. Carried unanimously 5-0. MOTION: Council Member Brandon made a motion to approve Mr. Cowles to the Public Safety Pension Board; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. Clerk McWilliams noted another position on the board would become available, as Mr. Ed Sabin had moved, in addition to the one position on the General Employee Pension Board and one position on the Public Safety Pension Board. 14. RESOLUTION NO. 24-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING AN AMENDED CROSS Agenda Item #4. CONNECTION AND BACKFLOW PREVENTION POLICY MANUAL; PROVIDING AN EFFECTIVE DATE Utilities Director Matt Hammond stated this would put the Village in compliance with Florida Statute and needed to be updated when the State made updates. MOTION: Council Member Prince made a motion to approve Resolution 24-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 15. RESOLUTION NO 23-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 202012021 SPECIAL LAW ENFORCEMENT FUND #605 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $14,744.00 TO FUND THE PURCHASE OF A POWERDMS SUBSCRIPTION FOR THREE YEARS Chief Medina elaborated the need for the Powerdms to fulfill the police departments accreditation goal. He further explained how the system would keep trainings logged and monitor retention of trainings and memos. MOTION: Council Member Prince made a motion to approve Resolution No. 23-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 16. ORDINANCE NO. 07-21, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE IX. SUPPLEMENTAL REGULATIONS. DIVISION 10. OCCUPANCY OR USE OF TEMPORARY STRUCTURES, TRAILERS OR VEHICLES. SECTION 78-612. OTHER USES. TO PERMIT THE PARKING OF FOOD TRUCK TRAILERS WITHIN VILLAGE JURISDICTION UNDER CERTAIN CONDITIONS; ALSO AMENDING CHAPTER 78. ZONING. ARTICLE IX. TO CREATE AN ENTIRELY NEW DIVISION 11. ENTITLED "MOBILE FOOD VENDORS" IN ORDER TO ESTABLISH LOCAL REGULATIONS FOR MOBILE FOOD VENDORS IN ACCORDANCE WITH CHAPTER 509, FLORIDA STATUTES; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB- SECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 07-21 title into the record. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; there being no comments the hearing was closed. MOTION: Vice -Mayor Stone made a motion to approve Ordinance No. 07-21; Council Member Young seconded the motion. Carried unanimously 5-0. Paf@eW�bfi283 Agenda Item #4. 17. ORDINANCE 08-21, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 78. ZONING. AT ARTICLE IX. SUPPLEMENTAL REGULATIONS. DIVISION 4. LANDSCAPING. BY REVISING SECTION 78-399. MAINTENANCE. SUBSECTION (d) PESTICIDE MANAGEMENT, TO PROVIDE FOR UPDATED REFERENCE TO FLORIDA STATUTES GOVERNING SUCH PESTICIDE MANAGEMENT, PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 08-21 title into the record. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; Council Member Young asked for further explanation on the Village role for 78-399 (L). Attorney Davis explained the statute charges State as well as County and Local law enforcements with enforcing. This ordinance was in accordance with State law and if a violation was observed the Village would report it to State for enforcement. Council discussed a grace period to educate residents and switch providers if necessary, but since this was a State law the grace period was determined to not be applicable. The Environmental Advisory Committee would provide information to distribute to residents. There being no further comments the hearing was closed. MOTION: Council Member Prince made a motion to approve Ordinance No. 08-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 18. ORDINANCE 10-21, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT B, PUBLIC SAFETY OFFICERS' PENSION TRUST FUND, ADOPTING REVISIONS TO INCORPORATE PROVISIONS OF THE SETTLEMENT AGREEMENT BETWEEN THE VILLAGE AND PALM BEACH COUNTY POLICE BENEVOLENT ASSOCIATION CONCERNING THE POLICE OFFICERS' SHARE PLAN; AMENDING SECTION 28, "DEFINED CONTRIBUTION COMPONENT"; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ENACTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 10-21 title into the record. Agenda Item #4. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; there being no comments the hearing was closed. MOTION: Council Member Brandon made a motion to approve Ordinance No. 10-21; Council Member Young seconded the motion. Carried unanimously 5-0. 19. Approve Settlement Agreement Regarding a Grievance between the Palm Beach County Police Benevolent Association and the Village of Tequesta in Respect of the Retirement Article of the Collective Bargaining Agreement Human Resource Director Merlene Reid announced this item was in conjunction with Ordinance 10-21. Council had no further questions. MOTION: Council Member Brandon made a motion to approval the settlement agreement between the Village and the Police Benevolent Association; Council Member Young seconded the motion. Carried unanimously 5-0. 20. Approve Tequesta Park Tennis Courts Renovation an Award Quote to Armor Courts Incorporated in the Amount of $128,745 This was part of the strategic plan with parks and was budgeted for the fiscal year. The park was located in Martin County therefore, they needed to go through Martin County for permitting of the project if necessary. A three to four week construction period was expected. Mr. Mark Sapirie of Tequesta Country Club recommended using Village money on Village owned land and not leased land. MOTION: Vice -Mayor Stone made a motion to approve Tequesta Park tennis court renovation; Council Member Brandon seconded the motion. Carried unanimously 5-0. 21. Approve Country Club Drive Sidewalk Replacement Phase H Project Director of Public Works Doug Chambers summarized the phase one sidewalk replacement and detailed the phase two project. A discussion took place regarding sidewalks and aprons in unincorporated Tequesta. It was taken out of the budget but Council was concerned with the aesthetics since residents travel in that area. Vice -Mayor Stone and Council Member Brandon were concerned with symmetry. Mr. Chambers pointed out other sidewalks within the Village were in need of repairs and the money may be better spent on those areas. Agenda Item #4. MOTION: Council Member Young made a motion to approve the Country Club Sidewalk Replacement Phase II; Council Member Prince seconded the motion. Carried unanimously 5-0. 22. First Amendment to Emergency Services Agreement for Mutual Assistance, Automatic Aid, Dispatch and Fire Vehicle Maintenance and Repair Services Between Palm Beach County and the Village of Tequesta Chief Trube explained there was no cost associated with this agreement. MOTION: Council Member Prince made a motion to approve the amendment to Emergency Services agreement for mutual assistance; Council Member Brandon seconded the motion. Carried unanimously 5-0. 23. Approve Revised /nterlocal Agreement with the Palm Beach County Solid Waste Authority Regarding the County -wide Recycling Program and F.S. Sec. 403.706(22)(a) Attorney Davis explained the statute required new provisions be incorporated when contracts were renewed or out to bid again. Council Member Young was interested in the commercial recycling revenue share and Manager Allen said he would research it. Manager Allen detailed his conversation with Waste Management and they do meet all statutory requirements that had been passed down. The Solid Waste Authority was responsible for all marketing and advertising. MOTION: Council Member Prince made a motion to approve the proposed interlocal agreement with Palm Beach County Solid Waste Authority; Council Member Brandon seconded the motion. Carried unanimously 5-0. 24. Renewal of CrowdStrike Falcon Complete EDR Director of IT Brad Gomberg explained this helps prevent any intrusion into the Village network and cited a recent security breach that CrowdStrike helped to prevent for the Village network. MOTION: Council Member Prince made a motion to approve the renewal of CrowdStrike Falcon Complete EDR; Council Member Brandon seconded the motion. Carried unanimously 5-0. 25. Approve Temporary Mask Policy PIRQge40(bfi283 Agenda Item #4. Manager Allen announced a temporary mask policy to provide employees the time to receive a vaccination if chosen to. Unvaccinated employees were required to wear a mask until May 30th to give all employees an opportunity to receive the vaccination. MOTION: Council Member Prince made a motion to approve a temporary mask policy through May 30th; Council Member Brandon seconded the motion. Carried unanimously 5-0. 26. Authorize the Village Manager to Initiate the Process of Selling Land (as six individual parcels) on the West Side of the FEC Railway Between Tequesta Drive and Pineview Road Mayor D'Ambra clarified his position with parks and land in the Village. He stated there was not a desire to sell any land. The Council was interested in purchasing Paradise Park, which was currently leased and was interested in approving the negotiation process. It was previously stated that Paradise Park had the largest benefit and potential to the Village. If funds were needed to purchase that land, there was six small parcels between Cypress Drive and the Railroad tracks that was an option to sell and worth reviewing with public input. Mr. Thomas Bradford of 44 Chestnut Trail was opposed to selling any greenspace in the Village. He stated a vision process with resident input should be completed. Mr. Mark Sapirie of Tequesta Country Club expressed his desire for Council to vote no in authorizing the manager to sell any land within the Village. Ms. Jessica Namath of 20 Shady Lane was speaking for the next generation with her desire for the Council to vote no on the sale of greenspace within the Village. Ms. Marguerite Wilson of 93 Hickory Hill felt combining the parcels created a more valuable piece of land. Mayor D'Ambra explained the purchase of Paradise Park would add greenspace and not diminish it. He further stated the railroad parcel is 50 feet along the tracks and not an area for parks or recreation. Paradise Park was an infinitely more valuable trade if that was what was needed. Council Member Prince appreciated the passion of the speakers but also felt that Paradise Park was a much more valuable greenspace. He expressed a need to understand the value of the railroad parcel and suggested an appraisal be sought. Council Member Brandon was not in favor of selling any land but suggested there could be opportunities to potentially lease the land. Council Member Young required more information to formulate an opinion and make a decision. PRgg41-bfi283 Agenda Item #4. Vice -Mayor Stone felt there was value in the land and was not for selling. He wanted more resident input. Further discussion took place on the land use, zoning, environmental pros and cons and planning for the future. MOTION: Council Member Brandon made a motion to deny the sale process of the Cypress land area; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 27. Authorize the Village Manager to Obtain Required Appraisals Pursuant to Sec. 166.045, F.S. and Initiate Negotiations for Potential Purchase of Paradise Park Land by the Village Manager Allen explained the item would allow him to provide, in writing, the Village's desire to negotiate and also begin an appraisal process. Attorney Davis clarified that the lease agreement gives the Village the first right of refusal. Florida Statute had a clause where two appraisals are required to take advantage of the public records confidentiality provision. Vice -Mayor Stone inquired if there was an approximate value for the land. Manager Allen announced the estate appraisal was around $2.6 million and that the family was researching a sale appraisal which was assumed would be higher. Council Member Brandon requested information on a cost of an appraisal. Manager Allen estimated an appraisal to cost between one to two thousand dollars. Council Member Brandon suggested a special meeting to discuss this item further. Mayor D'Ambra made Council aware of grant programs available that covered 75 percent of funding at the highest use of land value, and for municipalities under 10,000 a 100 percent grant was available. Mr. Tom Bradford of 44 Chestnut Trail felt Council was in control of the outcome of the land and mentioned ordinances and regulations put into place in the nineties that would secure Council's position of what is developed on the land. Mr. Mark Sapirie of Tequesta Country Club urged Council to vote no as he felt this hid costs from Village residents. Ms. Jessica Namath of 20 Shady Lane also urged Council to vote no and asked for further discussions regarding greenspace. Vice -Mayor Stone requested Village Attorney Davis research Councils authority in regards to Mr. Bradford's information. Village Attorney Davis explained he would need to explore the entire package adopted by the 1990's Council to see what is allowed and not allowed. Council also requested the presence of Community Development Director Nilsa Zacarias and Attorney Davis at a special meeting. PRgge422)fi283 Agenda Item #4. MOTION: Vice -Mayor Stone made a motion to authorize the Village Manager to exercise the right of first refusal and schedule a special meeting with two, three and four million dollar financing options for purchasing Paradise Park; Council Member Brandon seconded the motion. Carried unanimously 5-0. A break was taken between 8:35 PM and 8:40 PM. MOTION: Mayor D'Ambra made a motion to take a five minute break; Council Member Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Mayor D'Ambra notified Council of an upcoming meeting with Florida Senator Bobby Powell and Florida House Representative John Snyder that will take place after the Florida special legislation had concluded. He announced his area of concern were annexation and earmark funding for Tequesta Park. He asked Council if there further items they would like him to address. Council agreed on the two priorities mentioned by Mayor D'Ambra. ADJOURNMENT The meeting was adjourned at 9:40 PM MOTION: Council Member Prince made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PRQge433 )283 Agenda Item #4. Draft MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL MAY 24, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra III at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Frank D'Ambra III, Vice -Mayor Kyle Stone, Council Member Bruce Prince, Council Member Laurie Brandon and Council Member Molly Young. APPROVAL OF AGENDA COMMUNICATIONS FROM CITIZENS AGENDA ITEMS 1. Discuss Future Plans for Paradise Park Mayor D'Ambra opened the meeting up to comments from citizens. Mark Sapire ,a resident of the Tequesta Country Club Community, asked Council to think of the long term needs of the residents when considering future development. Mr. Thomas Bradford of 44 Chestnut Trail, addressed Council and spoke of the Paradise Park development agreement and the Village Code. He believed the Village did not hold the public hearings necessary to revoke the previous development agreement. Mrs. Pat Watkins of 167 River Drive, asked the Council to please get an appraisal of the Paradise Park property and asked that they discuss the topic thoroughly. Mrs. Marcia Nielson of 94 Beechwood Trail asked about the details of the possible grants for the property. Council discussed the potential acquisition of the parcels, and had differing views on whether the Village should purchase or not. Tequesta Park and other areas within the Village were discussed, along with the amount of work and money necessary to sustain Agenda Item #4. Draft them. The Council agreed that the public needed to be educated on the cost, resources and possible use of the land. The Master Plan and Development agreement was deemed to have expired per Attorney Davis' review. Mr. Tom Bradford addressed Council again and agreed with Council Member Molly Young's opinion with having an urban park. He believed any developer would need to provide a minimum of 25% green space. Mr. Mark Sapire spoke again on green space. His perspective was to preserve green space in order to restore habitat in the area. He believed it could be achieved at a low cost to the Village. Ms. Jessica Namath of 20 Shady Lane asked that the Council consider creating more parks within walking distance to neighborhoods within the Village. She was hopeful the Village could have an urban park for its' residents. Vice Mayor Stone did not believe the Village had the fiscal ability to purchase the land at Paradise Park. Mrs. Cindy Quinn of Chapel Court commented on the possibility of obtaining Paradise Park. She would like to see the Council acquire the park. Mrs. Marcia Nielson asked the Council about the leasing terms of Paradise Park. Mayor D'Ambra recommended moving forward with the appraisal on the Paradise Park land. The appraisals would cost approximately $3,000 and would take a month to complete. Two appraisals would enable the Village to keep the negotiations private. MOTION: Council Member Prince made a motion to proceed forward with an appraisal after obtaining pricing, grant amount, parcel separation options and lease extension details; seconded by Council Member Young. Motion passed 4-1. Vice Mayor Stone against (1). ADJOURNMENT The meeting was adjourned at 7:32 PM. MOTION: Council Member Young made a motion to adjourn the meeting; seconded by Council Member Prince. Motion passed unanimously 5-0. Respectfully submitted, Agenda Item #4. Draft Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #4. Draft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL JUNE 1, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra III at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Frank D'Ambra III, Vice -Mayor Kyle Stone, Council Member Bruce Prince, Council Member Laurie Brandon and Council Member Molly Young. AGENDA ITEMS 1. Presentation and Discussion on US1 Corridor Master Plan Community Development Director, Nilsa Zacarias presented Council with a slide presentation on the US Highway One Corridor Master Plan. She illustrated how businesses, residential areas, religious institutions and parks were located within the area. Ms. Zacarias showed photos of the sidewalks along US Highway One, which were in need of repairs or improvements. She noted there was a only a partial area of street lighting along the road. Redevelopment was part of the future vision of the corridor, with landscaping, green space and safety mentioned as important components to consider. Ms. Zacarias suggested the Village host a charrette to promote community participation in the collaboration of the future vision for the Village. The charrette would take approximately 2 months to prepare and would involve community members, architects, engineers, designers, etc. Information would be gathered and presented as a summary. Typically, the charrette would take 4 days, with the public invited on days 2 and 3. Follow up workshops, based upon information gathered in the charrette, would then commence. A final master plan and presentation would be provided to Council and residents, upon completion of the charrette project. Vice Mayor Stone asked that Council protect the components of the Village that were already in existence, and suggested putting the charrette out to bid. Agenda Item #4. Draft Council Member Young believed the master plan should include areas other than US Highway One. Council discussed incorporating US Highway One, Tequesta Drive, Cypress Drive and Beach Road areas in the master plan. Mayor D'Ambra III, opined that the Master Plan move forward, sooner rather than later and preferred to focus on the US Highway One component of the plan. He was not opposed to placing it out for bid, but stressed the importance of recognizing the value in having Ms. Zacarias head up the project, due to her vast knowledge and familiarity with the Village. Manager Allen recommended not going through a bidding process, but instead make it part of a Request for Qualifications (RFQ) type of process. Council Member Prince was in favor of the project but had concerns regarding the cost. Mr. Thomas Bradford of 44 Chestnut Trail, was in favor of the master plan and had concerns regarding redevelopment. He agreed that Council should act on moving forward with the process in a timely fashion. He felt that anyone could see Ms. Zacarias's work as it was a public record and any other company could use it for their own benefit. Mr. Mark Sapire, a resident of Tequesta Country Club, suggested the Council get multiple proposals, have a university professor oversee the process, and focus on the small, coastal Village characteristics. He would like Tequesta to be considered a destination instead of a corridor. Mrs. Marcia Nielson of 94 Beechwood Trail, had concerns over the US Highway One corridor raising the ire of residents, due to the prior lane reduction. Council agreed to place an action item on the next agenda, to authorize an RFQ to move forward with the master plan. 2. Review the Application for a Highway Beautification Grant Mr. Doug Chambers, Director of Public Works addressed Council regarding the possibility of a grant for beautification along the US Highway One Corridor, from the Florida Department of Transportation (FDOT). The grant deadline was October 1st, and the Village would have to have plans and an application completed soon. The cost for the landscape plans and grant writing would be non-refundable, and there was always the chance that the Village would not receive the grant. Mr. Mark Sapire a resident of the Tequesta Country Club suggested incorporating native plants within the landscape plan. The Council decided to place this item on the next agenda. 3. Review and Discussion on Proposed Charter Amendments Agenda Item #4. Draft Vice Mayor Stone felt that setting up a committee was the right thing to do. Council Member Brandon asked that the committee be comprised of residents and not include staff. Council Member Young agreed with having a committee. Attorney Davis believed it was too late to get the charter amendments on the 2022 election ballot. Council agreed to get the process started for a 2023 charter amendment. It was suggested that Council interview volunteers in a manner similar to the Planning and Zoning appointment process. Mrs. Marcia Nielson of 94 Beachwood Trail addressed Council and asked that history be taken into consideration regarding vacated seats. She asked that she and former Mayor Pat Watkins be considered for the committee. 4. Update and Discussion on American Rescue Funds Manager Allen informed Council that the Rescue Funds of approximately $2.5 million dollars would go to the State first, and then trickle down to the Village. The money could be used for various things including supplementing some of the shortcomings within the budget. He mentioned that storm water and road projects were also in need of funding. Additionally, the funding would need to be earmarked by 2024 and spent by 2026. Council Member Young urged staff to be creative and place the funds back into the community as often as possible. It was determined that Council would be involved in deciding where the funds would be used in relation to the upcoming budget. Council Member Young asked if Manager Allen could create a monthly update on the strategic plan. Council felt it would be beneficial to have Manager Allen do a quarterly presentation. Council Member Young asked for an update on the cell tower inquiry. Manager Allen believed there had not been a complete application submitted as of yet. Council would discuss further as more information came in. Mr. Tom Bradford of 44 Chestnut Trail, asked Council about the cell carrier company and it was confirmed to be a different company than the previous application. Mayor D'Ambra reported to Council that he had attended the Memorial Day service at Riverside Park along with the Tequesta Fire and Police Department. Agenda Item #4. Draft MOTION: Council Member Brandon made a motion to adjourn the meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. ADJOURNMENT The meeting was adjourned at 8:08 PM. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #4. Draft MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL JUNE 10, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Bruce Prince, Council Member Molly Young. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Laurie Brandon An invocation and prayer was offered by Pastor Paul Beresford followed by the pledge of allegiance led by Council Member Brandon. APPROVAL OF AGENDA A request to move Hendricks from item number 22 to item number 14 was made. MOTION: Council Member Prince made a motion to approve the agenda with item number 22 moved ahead of 14; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Fire Department Award Presentation Fire Chief Trube announced each shift was able to sit down and had received their awards, but he wanted to give special recognition to Firefighter III/Paramedic Andre' Dodd who also served as the Emergency Medical Services Logistics Officer and Designated Infection Control Officer. Firefighter Dodd led the logistics, infection control and public information response to COVID 19 for the Village of Tequesta. He had acquired personal protective equipment (PPE) well in advance creating a surplus supply for the Village, performed an abundance of contact tracing and infection control investigations, educated staff on vaccines, handled research, and setup testing and vaccination sites. Chief Trube truly felt Fire Medic Dodd was a brother in arms and deserved all the recognition. Therefore, he was awarded the Paramedic of the Year, 2021 and Fire Chief's Commendation, 2021. Pagecfd bb287 Agenda Item #4. Draft Fire Medic Dodd was joined by his family to accept the awards for 2021 and Council thanked him for his dedication and contributions. 2. Vice -Mayor Stone added a presentation by Amy Angelo from Oceana Coffee Ms. Angelo explained the Shop VOT campaign, logo and flyers. She shared there was more Village business participation, $1,400 in donations and more engagement from residents. She also explained how social media has helped. She encouraged everyone to share posts and use #shopvot. Vice -Mayor Stone clarified the campaign was open to all who shop in the Village, not just residents. CONSENT AGENDA MOTION: Council Member Young made a motion to approve the consent agenda; Council Member Brandon seconded the motion. Carried unanimously 5-0. 3. MINUTES: May 3, 2021 Workshop 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Aqua Backflow Cross Connection Control Program Services Agreement -Utilities, See agreement for associated fees (The Aqua Backflow Cross Connection Control Program Services Agreement is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 2. Kimley Horn Work Authorization KH-U21.02 Concentrate Disposal Main Industrial Waste Permit Renewal -Utilities, $12,250.00 (The Kimley Horn Work Authorization KH=U21.02 Concentrate Disposal Main Industrial Waste Permit Renewal is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 3. Northern Palm Beach County Community Planning Technical Assistance Grant Application -Village Manager, $N/A (The Northern Palm Beach County Community Planning Technical Assistance Grant Application is on file with the Village Manager's Office for review. Please contact Debra Telfrin at 561-768-0460 to view the file). 5. SE 03-21 - Special event permit application by Palm Beach Roadrunners for an annual 1112512021 four -mile road race, one -mile kids race and hundred -yard toddler dash to take place at Constitution Park on Dover Road from 6:00 a.m. - 11:00 a.m. There will be 2,200 attendees. No alcohol will be served. Water and Gatorade will be provided along the course route. There will be 10 open tents set up at the event (i.e., without sides) and a truck with a ladder to display a flag. The applicant has provided for Police Detail (10 officers including supervisor) and EMS services. 6. Approve a Residual Grant from the Florida Department of Law Enforcement Coronavirus Emergency Supplemental Funding (CESF) Program Page§i2 2)bHT Agenda Item #4. Draft 7. Approve Change Order #1 — Pinetree Drive-Tequesta Drive Stormwater Improvements — Ferreira Construction END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Robert Shaw of 198 Golf View provided information regarding the Indian River Lagoon Health Council. He advised Council on deteriorating water quality, sea grass death and implications it had on manatees and sea life. He detailed the Loxahatchee River nutrient spikes in the summer months along with algae blooms to the North and South of Village affected to local waters. Mr. Shaw asked the Village to continue promoting the fertilizer ban during the rainy months and further promotion of the fertilizer ordinance with Village banners and notices in the fertilizer section of Rocky's Ace Hardware. He concluded with information of sea grass planting on the Loxahatchee River by the Florida Wildlife Conservation Commission and Jonathan Dickinson State Park. COMMUNICATIONS FROM COUNCIL Vice- Mayor Stone responded to inquiries from a previous Council meeting regarding Village authority to patrol Tequesta Park. He sited Florida Statute 901.252 which gave authority to municipalities to patrol and enforce laws on owned or leased properties outside of their jurisdiction. Mayor D'Ambra announced openings on the pension boards and asked Council to reach out to anyone who might be interested in the positions with relevant financial experience. He then confirmed his meeting with State Representative John Snyder to discuss grants and earmarks and welcomed summer intern, Eli Kauffman, who was working with the Village Manager and Village Clerk. STANDING REPORTS Village Manager Manager Allen announced a budget workshop on June 23rd. Village Attorney Village Attorney Davis notified Council of a forthcoming memo summarizing the bills passed by the Florida Legislature during the 2021 Legislative Session which may impact the Village. Police Department Chief Medina announced the hiring of Officer Jheri-Lynn Palmeri, Officer of the Year: William Hoysradt; Civilian of the Year: Mike Hamper, Life Saving Award recipients: Officer Hoysradt and Corporal Tim Baldwin, and Public Safety Team Award recipient: Fire Fighter Andre Dodd. Chief Medina detailed the special recognition given to Village residents Tyler Van Voast and Adrian Steiner who had called Tequesta Police, Jupiter Police and Florida Fish and Wildlife when they found a Manatee stranded in a drainage area after the tide had gone out. Page§03)b287 Agenda Item #4. Draft The Northcom meeting to finalize budgets was completed along with multiple training. Finally, Chief Medina highlighted the partnership with the DEA and FHP and the results of a traffic stop by Officer Mike Loney's that included the seizure of over $4,000 in cash. Fire Department Chief Trube announced the successful completion of all physical ability tests, hydrant tests, and medical billing trainings along with other annual trainings. The department had hosted a second water rescue training and would hold a third training in July. The Fire Department also participated in the Take Your Kid to School event which was well received by the families and school. UTILITIES Utilities Director Matt Hammond welcomed Kathleen Maloney Pollock to the department. He provided updates on the backflow testing tracking system, the mailing of the Shop VOT flyer, delivery and detailing of the new pickup trucks, the completion of the last section of storm water piping, the replacement of Well nineteen was underway with the first design expected soon. He further detailed phase one of the Beach Road water main project approval and fire hydrants were being added at the request and funding of Seaglass Condominium; phase two of the project was underway with construction taking place next fiscal year. Vice -Mayor Stone inquired about the portal users and if 50 new users per month was consistent. Mr. Hammond explained the number fluctuates depending on the outreach done. 8.5% of customers were active portal users with a goal of 10%, which was substantially higher than most utilities. REGULAR AGENDA OLD BUSINESS 8. ORDINANCE NO. 07-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE IX. SUPPLEMENTAL REGULATIONS. DIVISION 10. OCCUPANCY OR USE OF TEMPORARY STRUCTURES, TRAILERS OR VEHICLES. SECTION 78-612. OTHER USES. TO PERMIT THE PARKING OF FOOD TRUCK TRAILERS WITHIN VILLAGE JURISDICTION UNDER CERTAIN CONDITIONS; ALSO AMENDING CHAPTER 78. ZONING. ARTICLE IX. TO CREATE AN ENTIRELY NEW DIVISION 11. ENTITLED "MOBILE FOOD VENDORS" IN ORDER TO ESTABLISH LOCAL REGULATIONS FOR MOBILE FOOD VENDORS IN ACCORDANCE WITH CHAPTER 509, FLORIDA STATUTES; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB- SECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSEAND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 07-21 title into the record. The hearing was opened up for public comments; no comments were made. PaRe§4,bb287 Agenda Item #4. Draft The hearing was opened to the Council; there being no comments the hearing was closed. MOTION: Vice -Mayor Stone made a motion to approve Ordinance No. 07-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 9. ORDINANCE 08-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 78. ZONING. AT ARTICLE IX. SUPPLEMENTAL REGULATIONS. DIVISION 4. LANDSCAPING. BY REVISING SECTION 78-399. MAINTENANCE. SUBSECTION (d) PESTICIDE MANAGEMENT, TO PROVIDE FOR UPDATED REFERENCE TO FLORIDA STATUTES GOVERNING SUCH PESTICIDE MANAGEMENT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 08-21 title into the record. The hearing was opened up for public comments. Mr. Bob Shaw of 198 Golf View prepared a summary of pesticide which was approved by the Environmental Advisory Committee and presented to Council for approval and distribution. He also wanted to revise paragraph two of the ordinance regarding weed control to site the act that was being referenced. Attorney Davis did not have issue with the change. The hearing was opened to the Council; there being no comments the hearing was closed. MOTION: Council Member Brandon made a motion to approve Ordinance No. 08-21 with the change suggest by Mr. Bob Shaw; Council Member Young seconded the motion. Carried unanimously 5-0. 10. ORDINANCE 10-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT B. PUBLIC SAFETY OFFICERS' PENSION TRUST FUND, ADOPTING REVISIONS TO INCORPORATE PROVISIONS OF THE SETTLEMENT AGREEMENT BETWEEN THE VILLAGE AND PALM BEACH COUNTY POLICE BENEVOLENT ASSOCIATION CONCERNING THE POLICE OFFICERS' SHARE PLAN; AMENDING SECTION 28, "DEFINED CONTRIBUTION COMPONENT". PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ENACTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Page§6 5b287 Agenda Item #4. Draft Attorney Davis read Ordinance No. 10-21 title into the record. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; there being no comments the hearing was closed. MOTION: Council Member Brandon made a motion to approve Ordinance No. 10-21; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 11. Authorize Village Manager to Solicit Proposals for Corridor Project to Include US1, Tequesta Drive, Old Dixie, and Cypress Drive Mayor D'Ambra believed Community Development Director Nilsa Zacarias was qualified to handle this project and had previously presented a proposal which could move the process along and provided the outcome sought by Council. Council Member Young agreed with Mayor D'Ambra and wanted to know the timeline of an RFQ. Manage Allen explained it was approximately a 45 day time frame before anything could be presented to Council. He suggested a workshop be held in conjunction with the RFQ to secure a selection committee which would eliminate delays. Mr. Tom Bradford of 44 Chestnut Hill stated pricing was not allowed due to the Competitive Consultant Negotiation Act (CCNA). Attorney Davis clarified this was not a CCNA project and most RFP's and RFQ's do not include pricing. MOTION: Council Member Brandon made a motion to approve authorization of the Village Manager to solicit proposals for the US1, Tequesta Drive, Old Dixie and Cypress Drive corridor; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 12. Authorize Village Manager to Contract with Landscape Architect and Grant Writer to Apply for Matching Beautification Grant Manager Allen detailed the two pieces which included hiring a landscape architect for the US1 corridor, medians and right of ways and then the grant submission for a $40,000 match. Regardless of the Village decision to apply for the grant a landscape architect would be needed for plans to be submitted to Florida Department of Transportation for review and approval. Council discussed Village priorities and budgeting, what could be accomplished with inhouse landscaping at Village signs along US1, and the previous agenda items tie in. MOTION: Council Member Brandon made a motion to deny approval of contracting a landscape architect and grant writer; Council Member Prince seconded the motion. Carried 4-1 (opposed: Council Member D'Ambra). Pa?e!;* Cbb28T Agenda Item #4. Draft 13. Emergency Paid Sick Leave Act Council extended the Covid19 emergency sick leave act in December of 2020 after the State of Florida's emergency sick leave expired; with the vaccine now widely available, staff recommended an expiration of that program on July 3, 2021. MOTION: Vice -Mayor Stone made a motion to approve the expiration of the emergency paid sick leave act; Council Member Brandon seconded the motion. Carried unanimously 5-0. NEW BUSINESS 14. VAR 02-21: Application of My 3 Chicks Corporation, 235 S US Highway 1, Tequesta, FL 33469, for a Variance from the requirement of Sec. 78-298 to sell intoxicating liquors, wines and beverages for consumption on the premises within a 160 +/- foot radius of any church, school or youth center, where Sec. 78-298 currently allows for such sale only at a 1,000 foot radius or greater from any church, school or youth center. The property owner is RCMR JV LLC. This was a Quasi Judicial hearing, Attorney Davis swore in one person who would testify during the hearing. Council was asked about ex-parte communications; Council Member Brandon had communicated with the owner to confirm the date and time of the Council meeting, Mayor D'Ambra was a frequent customer and had communications on the new locations and Vice - Mayor Stone had driven by the new location. Community Development Director Nilsa Zacarias explained the need for the Variance to sell liquor. MOTION: Council Member Brandon made a motion to approve VAR 02-21; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 15. VAR 03-21: Application of Bagel Boyz Tequesta LLC, 377 Tequesta Drive, Tequesta, FL 33469, for a Variance from the requirement of Sec. 78-298 to sell intoxicating liquors, wines and beverages for consumption on the premises within a 940 +/- foot radius of any church, school or youth center, where Sec. 78-298 currently allows for such sale only at a 1,000 foot radius or greater from any church, school or youth center. The property owner is La Via Di Dio LLC. This was a Quasi Judicial hearing Attorney Davis swore in one person who would testify during the hearing. The owner of Bagel Boyz presented Council with information on the need for the variance, the restaurant design and September/October 2021 timeline. Paged bb287 Agenda Item #4. Draft MOTION: Council Member Brandon made a motion to approve VAR 03-21; Council Member Prince seconded the motion. Carried unanimously 5-0. 16. ORDINANCE NO. 09-21, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE IX. SUPPLEMENTAL REGULATIONS. DIVISION 1. GENERALLY. TO CREATE AN ENTIRELY NEW SECTION 78-308. ENTITLED "DOG -FRIENDLY DINING." IN ORDER TO ALLOW AND REGULATE DOGS WITHIN CERTAIN OUTDOOR PORTIONS OF PUBLIC FOOD SERVICE ESTABLISHMENTS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB -SECTION OF CHAPTER 78. ZONING. ARTICLE IX. DIVISION 1. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 09-21 title into the record. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; Council felt this legally provided restaurants the ability to allow dogs at their establishments if they chose. MOTION: Council Member Prince made a motion to approve Ordinance No. 09-21; Vice - Mayor Stone seconded the motion. Carried unanimously 5-0. 17. Approve Award of Request for Proposals for Independent Auditing Services (RFP# FIN 01-21) to Mauldin & Jenkins LLC Mayor D'Ambra was concerned about additional charges if the Inspector General was to audit the Community Center separately and was interested in the detail of the ranking. Finance Director Hugh Dunkley believed, from his experience, that Mauldin & Jenkins would provide additional materials under the current contract costs. He also stated that all ranking information was available for public inspection. Council thanked Mr. Dunkley, the finance team and the audit committee for their hard work and efforts. MOTION: Council Member Prince made a motion (1) Accept recommendation of the Auditor Selection Committee and award contract for RFP # FIN01-21 (Independent Auditing Services) to the top -ranked proposer, Mauldin & Jenkins LLC (2) Authorize execution of engagement letter with Mauldin & Jenkins LLC in substantially similar form as attached hereto; Council Member Brandon seconded the motion. Carried unanimously 5-0. Page§, B&b287 Agenda Item #4. Draft 18. Authorize Piggyback Contract and Purchase Order with Professional Piping Services, Inc for Pipeline Maintenance & Repair Services - Poly Pig Cleaning Mr. Hammond explained the service which was completed, provided photos and detailed the contract cost was below the budgeted cost. MOTION: Council Member Prince made a motion to authorize piggyback contract and associated purchase requisition with Professional Piping Services Inc for Poly Pig Cleaning; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 19. RESOLUTION NO. 28-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A CAPITAL ASSET POLICY, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Mr. Dunkley explained capital assets made up 66% of the total assets of $43.7 millions and due to their importance, procedures needed to be in writing for those assets. He summarized the relationship with the Florida Government of Finance Officers Association helped design and review the resolution. MOTION: Vice -Mayor Stone made a motion to approve Resolution No. 28-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 20. RESOLUTION NO. 29-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING ITS ADOPTED PROCEDURES FOR DISPOSING OF SURPLUS VILLAGE PROPERTY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Mr. Dunkley elaborated an update was needed to be aligned with the capital assets policy and State statute. This delegated authority to the Village Manager to dispose of surplus property. MOTION: Council Member Prince made a motion to approve Resolution No. 29-21; Council Member Young seconded the motion. Carried unanimously 5-0. 21. RESOLUTION 27-21, A RESOLUTION INCREASING THE FISCAL YEAR 2020-2021 GENERAL FUND BUDGET BY INCREASING REVENUES AND EXPENDITURES IN THE AMOUNT OF $50,000.00 TO FUND THE POLICE DEPARTMENT'S CORONA VIRUS EMERGENCY SUPPLEMENTAL FUNDING GRANT Chief Medina declared the need for the acceptance of the Covid grant that was obtained from the Florida Department of Law Enforcement. Vice -Mayor Stone inquired on the plans for the grant money. Chief Medina highlighted the need for a portable message board, updated technology in the briefing and conference rooms and the Police One Academy subscription. PaRe§6 R)b287 Agenda Item #4. Draft Mayor D'Ambra questioned the continuation of Zoom court appearances as Covid restrictions eased up. Chief Medina anticipated many of the virtual court appearances and Covid changes would continue as they were successful and created flexibility for officers. Vice -Mayor Stone inquired about police vehicles. Chief Medina expected the three approved vehicles any day and the older vehicles were coming to their end of use as well. MOTION: Council Member Prince made a motion to approve Resolution No. 27-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 22. Authorize Change Order No. 1 in the Amount of $160,711.35 with Hedrick Brothers Construction in Connection with Construction of the New Community Center Manager Allen explained the change order was due to increasing construction costs and generator design adjustments. The loan proceeds would cover this costs, but there was potential for future change orders depending on construction increases. Council Member Young questioned some of the fees on the change order. Mr. Doug Gordon of Hedrick Brothers Construction agreed the material escalation fee would need to be adjusted. He also explained the subcontractor default insurance which was in lieu of a payment performance bond to cover subcontractors. Council asked for a deductive change order at the next council for the fees. MOTION: Vice -Mayor Stone made a motion to approve change order number 1, with a deductive change order to be presented to Council at the next meeting; Council Member Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS There were none. ADJOURNMENT The meeting was adjourned at 8:01 PM. MOTION: Council Member Brandon made a motion to adjourn the meeting at 8:01 PM; Council Member Prince seconded the motion. Carried unanimously 5-0. Respectfully submitted, PR@(j60(bb28T Agenda Item #4. Draft Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. P 611 bb287 Agenda Item #4. Draft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL JUNE 23, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Frank D'Ambra III, Vice Mayor Kyle Stone, Council Member Bruce Prince, Council Member Laurie Brandon, and Council Member Molly Young. AGENDA ITEMS 1. Review and Discuss the FY2021-2022 Annual Budget Village Manager Jeremy Allen presented a slide show for Council on the upcoming 2021- 2022 budget. The presentation included the following information as it related to the budget: • American Rescue Plan Act of 2021 o Funds would be released to the states in May 2022, with disbursement within 30 days of receiving funding or request an extension with justification for request. o The Village was slated to receive $2.58 million dollars • Strategic Framework: Focus, Avoid, Enhance and Partner • ARPA funds were eligible to be used towards: Covid-19 or its economic impacts, revenue lost due to Covid-19, premium pay for essential workers, investments in water, sewer and broadband infrastructure. • Prioritizing funds for long term sustainability • Estimated revenue loss • Recommended use of funds • Types of Funds: general, water utility, stormwater utility and refuse/recycling • Restricted Funds: capital improvement, building, special law enforcement • Highlights of the current fiscal year • Fund Balance Policy: unassigned fund balance and history • 2021-2022 Proposed Budget: budget summary, general fund, revenues, expenditures, summary by department, millage rate history, other funds Agenda Item #4. Draft • 2021/2022 Budget Calendar Council discussed the police vehicle replacement program, code compliance for Jupiter Inlet Colony, storm water reserves, water fee changes, long term goals, cardiac monitors, water rate percentage increases, returns on investments, Remembrance Park grant, Tequesta Fest, water price increases, business liaison position, financial sustainability, redevelopment, and annexation, Mr. Thomas Bradford of 44 Chestnut Trail, commented on the proposed budget and felt that the undesignated fund balance was low at 17%; he urged a minimum 25% goal. Additionally, he believed the county surtax would be paused soon and urged the Village to reevaluate. Lastly, Mr. Bradford did not find value in Tequesta Fest. ADJOURNMENT The meeting was adjourned at 7:16 PM. MOTION: Council Member Prince made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.