HomeMy WebLinkAboutDocumentation_Regular_Tab 06_7/8/2021Agenda Item #6.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jul 08 2021
Staff Contact: Matthew Hammond, Utilities Department: Utilities
Director
Approve Change Order #1 — Beach Road Water Main Replacement -Phase 1 — Johnson -Davis
On July 9, 2020, the Village Council approved Work Authorization No. 1 to Johnson -Davis, Inc. to
construct the Beach Road Water Main Replacement -Phase 1 project replacing approximately 3,200
feet of asbestos cement water main constructed in the 1960's. To ensure the best value for this project,
the Village awarded the project to Johnson -Davis, Inc. using a piggyback agreement based on the Palm
Beach County 2019 Pipeline Continuing Construction Contract. During construction the design for the
fire hydrant locations serving the Sea Glass project was modified moving the hydrant locations into the
right-of-way. Due to the new location the developer for the Sea Glass project has requested that the
Village install the piping and fire hydrants as part of the current Beach Road Water Main Replacement -
Phase 1 project with 100% of the costs being reimbursed by Turnberry Beach Road, LLC.
As a result, the Utilities Department is requesting a change order (Change Order #1) to the previously
approved work authorization in the amount of $30,710.00 for the changes to the project scope
requested by the Sea Glass developer. Note that the Sea Glass has funded $70,046.21 of the
construction for the Beach Road Water Main Replacement -Phase 1 to date which the Village has
received payment for. If approved, the revised total cost for the project will be $449,891.43.
Additionally, the proposed Change Order is requested to include an extension to the approved contract
of 100 days due to delays related to this request and unforeseen circumstances.
The Beach Road Water Main Replacement -Phase 1 project is anticipated to be completed in June
2021.
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BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT: $0
$419,181.43 $419,181.43
Additional Budgetary Information: Funding Source(s):
The cost for Change Order No. 1 will be Water Enterprise Fund
reimbursed by the Turnberry Beach Road, LLC
Approve Change Order #1 with Johnson -Davis.
Page 100 of 287
Agenda Item #6.
Proposed Change Order No. 1 - Johnson-Davis.ada
Page 101 of 287
Agenda Item #6.
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Page 102 of 287
Agenda Item #6.
CONTRACT CHANGE ORDER
Change OrderNo. 1
Date of Issuance: June 10, 2021 Effective Date: June 10, 2021
Project: Beach Road Water Main Owner: Village of Tequesta Owner's Contract No.: Work Authorization No. 1
Replacement Project
Contract: Piggyback Agreement to PBC 2019 Pipeline Continuing Date of Contract: July 9, 2020
Construction Contract
Contractor: Johnson -Davis, Inc. Engineer's Project No.: 040097024
The Contract Documents are modified as follows upon execution of this Change Order:
Description: During construction of this project, the Sea Glass project encountered a modification to their plans resulting
in their fire hydrants being located within the public ROW. Due to the new location, the Sea Glass developer has asked
the Village's contractor to install the piping and fire hydrants as part of this contract.
Attachments (list documents supporting change):
Proposed CO #1 Request prepared by Johnson -Davis, dated 5/25/2021
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price: Original Contract Times: ❑ Working days ❑ Calendar days
Substantial completion (days or date): 4/16/2021
$ 419,181.43 Ready for final payment (days or date): 5/16/2021
A
Contract Price prior to this Change Order:
$ 419,181.43
[increase] [DeGFeas] of this Change Order:
$ 30,710.00
Substantial completion (days): N/A
Ready for final payment (days): N/A
Contract Times prior to this Change Order:
Substantial completion (days or date): 4/16/2021
Ready for final payment (days or date): 5/16/2021
[increase] ] of this Change Order:
Substantial completion (days or date): 100 days
Ready for final payment (days or date): 0 days
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial completion (days or date): 7/25/2021
$ 449,891.43 Ready for final payment (days or date): 8/24/2021
RECOMMENDEpp ACCEPTED: ACCEPTED. 7 9
By: v ` _= } By: Frank D'Ambra - Mayor By:
Engineer (Authorized Signature) Owner (Authorized Signature) Contrac or (Authorized
Date: June 4, 2021 Date: Date: June 3, 2021
Approved by Funding Agency (if applicable): N/A
Date:
END OF SECTION
Project Name Page 103MA71