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Home My WebLink AboutDocumentation_Regular_Tab 07_7/8/2021Agenda Item #7. Regular Council STAFF MEMO Meeting: Regular Council - Jul 08 2021 Staff Contact: Matthew Hammond, Utilities Department: Utilities Director Approve Change Order #1 — Beach Road Water Main Replacement -Phase 1 — Kimley Horn SUMMARY:" August 13, 2020, the Village Council approved Work Authorization KH-U20.01 b for engineering services during construction related to the Beach Road Water Main Replacement -Phase 1 project. During construction the design for the fire hydrant locations serving the Sea Glass project was modified moving the hydrant locations into the right-of-way. Due to the new location the developer for the Sea Glass project has requested that the Village install the piping and fire hydrants as part of the current Beach Road Water Main Replacement -Phase 1 project with 100% of the costs being reimbursed by Turnberry Beach Road, LLC. To accommodate this requested change additional engineering services were required to coordinate the design and process a right-of-way permit modification with Palm Beach County. As a result, the Utilities Department is requesting a change order (Change Order #1) to the previously approved work authorization in the amount of $6,500.00 for the changes to the project scope requested by the Sea Glass developer. Note that the Sea Glass has funded $70,046.21 of the construction for the Beach Road Water Main Replacement -Phase 1 to date which the Village has received payment for. If approved, the revised total cost for the engineering services during construction will be $24,400. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443. BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT: $0 $17,900 $17,900 Additional Budgetary Information: Funding Source(s): The cost for Change Order No. 1 will be Water Enterprise Fund reimbursed by the Turnberry Beach Road, LLC Approve Change Order #1 with Kimley-Horn & Associates. Proposed Change Order No. 1 - Kimley Horn.ada Page 104 of 287 Agenda Item V. The following document is presented in a non- ADA compliant format. Please contact the Village Clerk's office if you would like to receive an ADA compliant version of this document. Page 105 of 287 DocuSign Envelope ID: BF52505E-1 1 DA-45E5-8AC5-3EB428F23CE3 Agenda Item #7. Change Order No. 1 VILLAGE OF TEQUESTA CONSULTING SERVICES WORK AUTHORIZATION DATE: Tune 10, 2021 VILLAGE RFQ. NO.: KH-U20.01b WORK AUTHORIZATION NO. FOR CONSULTING SERVICES PROJECT No. G/L CODE: KIMLEY-HORN PROJECT NO.: PROJECT TITLE: Beach Road Water Main Replacement - Phase 1 - Change Order No. 1 This Work Authorization, when executed, shall be incorporated in and shall become an integral part of the Agreement for Professional Services dated September 10, 2020 between the Village of Tequesta ("VILLAGE"), and Kimley-Horn & Associates, Inc. ("CONSULTANT" or "KIMLEY- HORN") hereafter referred to as the Agreement. I. PROJECT DESCRIPTION The Village identified a need to replace approximately 3,100 linear feet of existing 8-inch cement asbestos water main along Beach Road (AIA). This existing water main has experienced leaks and exposure during low tide events due to its current location. Kimley- Horn provided the Village with a proposal to design a replacement 10-inch PVC water main and connections for the proposed Sea Glass condominium and Coral Cove Park as well as provide certification services during construction. Construction has been contracted with Johnson -Davis, Inc. ("CONTRACTOR"). During the design of the Sea Glass condominium project by others, the fire hydrants proposed have been modified and relocated to the public right-of-way. The developer of the Sea Glass condominium has requested the Village complete the piping and fire hydrant installation under this water main replacement contract. The Village has requested Kimley- Horn provide additional services for this work to include, plan revisions, contractor coordination and PBC Engineering approvals/certifications as well as coordination with the developer's engineer to assist the Contractor in completing this work. II. SCOPE OF SERVICES The following is a description of the services to be provided under this Task Order. TASK 1— Sea Glass Condominium Coordination 1. Coordination with the developer and developer's engineer on location of required WORK AUHORIZATION NO. KH-U20.01b - Change Order No. 1 1 of 3 Page 106 of 287 DocuSign Envelope ID: BF52505E-1 1 DA-45E5-8AC5-3EB428F23CE3 Agenda Item #7. piping modifications and fire hydrant locations at the Sea Glass condominium site. 2. Submittal of plan revisions to the PBC Engineering Roadway Department for permit modifications. 3. Coordination with PBC Health Department on the piping and hydrant field deviations. 4. Coordination with the Contractor on the proposed piping and hydrant modifications and preparation of a change order. TASK 2 — Extended Certification Services During Construction 1. Observe work performed by the Contractor to certify connections made to the previously installed water main crossings which will provide service to the future Sea Glass condominium. 2. Review and comment on revised record drawings submitted by the Contractor. All comments will be discussed with the Village prior to submittal to the Contractor. 3. Prepare and submit a final water main clearance application to the PBC Health Department and PBC Engineering Roadway Department. III. SCHEDULE Kimley-Horn will begin work upon receiving notice to proceed from the Village. This work will be performed concurrently with the Village and Contractor's schedule. Kimley-horn will perform the services described in the Scope of Services on an hourly basis with a not to exceed amount of Six Thousand Five Hundred Dollars ($6,500) in accordance with the hourly rates established in the Professional Engineering Services Agreement between the Village and Kimley-Horn. The Village shall pay any permit certification fees directly to the respective regulatory agency. • Kimley-Horn will have access to site observations/notes made by the Village if required for permit clearances. WORK AUHORIZATION NO. KH-U20.01b - Change Order No. 1 2 of 3 Page 107 of 287 DocuSign Envelope ID: BF52505E-1 1 DA-45E5-8AC5-3EB428F23CE3 Agenda Item #7. VI. AGREEMENT REFERENCE The work authorized under this Work Authorization shall be performed under the terms and conditions described within the Professional Services Agreement dated September 10, 2020, by and between the Village of Tequesta ("VILLAGE") and Kimley-Horn ("CONSULTANT"). Compensation shall not exceed the hourly rates currently in effect under this Agreement. KIMLEY HORN & ASSOCIATES, INC. DocuSigned by: By:"� B6DD8704A8CE468... Print Name: Michael F. Schwartz Title: senior vice President VILLAGE OF TEQUESTA M. Print Name: Date: WORK AUHORIZATION NO. KH-U20.01b - Change Order No. 1 3 of 3 Page 108 of 287 Agenda Item #7. DocuSign Certificate Of Completion Envelope Id: BF52505E11 DA45E58AC53EB428F23CE3 Subject: Kimley-Horn - Village of Tequesta BR Amendment.pdf Source Envelope: Document Pages: 3 Signatures: 1 Certificate Pages: 1 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-05:00) Eastern Time (US & Canada) Record Tracking Status: Original 6/4/2021 7:58:23 AM Signer Events Michael F. Schwartz Mike.schwartz@kimley-horn.com Senior Vice President Kimley-Horn Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Editor Delivery Events Agent Delivery Events Intermediary Delivery Events Certified Delivery Events Carbon Copy Events Samantha C. Graybill Samantha.Graybill@kimley-horn.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Notary Events Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Payment Events Holder: Tammy Culpepper Tammy.Culpepper@kimley-horn.com Signature �N� Do��siyoea ny: :F. B6DD8704A8CE468... Signature Adoption: Pre -selected Style Using IP Address: 73.204.224.247 Signature Status Status Status Status Status COPIED Signature Signature Status Hashed/Encrypted Security Checked Security Checked Security Checked Status Status: Completed Envelope Originator: Tammy Culpepper 401 Fayetteville St. Suite 600 Raleigh, NC 27601 Tammy.Culpepper@kimley-horn.com IP Address: 4.7.44.210 Location: DocuSign Timestamp Sent: 6/4/2021 7:59:57 AM Viewed: 6/4/2021 8:02:30 AM Signed: 6/4/2021 8:02:35 AM Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Sent: 6/4/2021 8:02:36 AM Viewed: 6/4/2021 8:08:28 AM Timestamp Timestamp Timestamps 6/4/2021 7:59:57 AM 6/4/2021 8:02:30 AM 6/4/2021 8:02:35 AM 6/4/2021 8:02:36 AM Timestamps Page 109 of 287