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Home My WebLink AboutDispositions Forms_64-21_7/29/2021_ManagerNO. (LPL RECORDS DISPOSITION DOCUMENT PAGE 1 OF 3 PAGES 1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone VILLAGE OF TEQUESTA Number) 345 Tequesta Drive Lori McWilliams, MMC Teguesta, FL 33469 561 768-0443 3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner specified below (specify only one). Oa. Shred at Department Level O c. Send to Storage until O e. Recycle Disposition Date Met Ob. Send to Storage for Shredding O d. Removed from Server Of. Other 4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the records have been fully justified, and that further retention is not required for any litigation pending or imminent. Digitally signed by Jeremy Allen Jeremy AI len Date: 2021.07.2210:53:59-04'00' Jeremy Allen, Village Manager 7/22/2021 Signature Name and Title (Senior Staff only) Date 5. LIST OF RECORD SERIES a. Schedule b. Item C. Title d. Retention e. Inclusive f. Volume g. Disposition No. No. Dates in Action and Cubic Date Feet Completed After Authorization GS1-SL 122b Administrative Records: Agency Manager 10 Anniv 1 9/1/1999-11/30/2008 .06 Director/Program 108a Fin. Reports: Local Gov. Annual Repts (Supporting Docs) 5 FY 10/1 /2001-4/28/2011 .01 136b Project Files: Capital Improvement 10 FY 1/26/96-3/2/2004 .01 136a Project Files: Capital Improvement 10 FY 3/27/2004 .01 122a Administrative Records: Agency Director/Program Manager 10 Annv Y 5/10/2007-5/23/2008 .01 TOTAL CUBIC FEET THIS PAGE: .10 6. DISPOSAL AUTHORIZATION: Disposal for 7. DISPOSAL CERTIFICATE: The above listed records have been the above listed records is authorized. Any disposed of in the manner and on the date shown in column g. )deletions or modifications are indicated. Debra Telfrin0 o ti Records Liaison Officer Signature Date Signature Name/Title Da e Routin : 1. Originates with Department Senior Manager, then 1. Originates with Department Senior Manager, then 2. Village Clerk's Office authorizes disposition, and returns to 2. Village Clerk's Office authorizes disposition and/or storage 3. Originating department to dispose and document column g, at the storage room and will contact Public Works to remove then sends 4. Completed form to Village Clerk's Office for permanent records 3. Clerk's Office will be responsible for final disposition of archival records at this point Form Updated: 4/11/18 OR Continuation Page a. b. C. d. e. f. g. Schedule Item Title Retention Inclusive Volume Disposition No. No. Dates in Action and Cubic Date Feet Completed After Authorization GS1-SL 4b Minutes: Official Mtgs(Prelimin/Audio LAnnv 9/28/2005 .03 Recordings/Video Recordings) Years 24b Employment Application and 4 Annv 2005 .04 Selection Records Years 65b Contracts/Leases/Agreement: 5 FY 1/l/2006-12/30/2007 .01 Non -Capital Improvement 65a Contracts/Leases/Agreement: 5 FY 5/9/2005-12/12/2005 .01 Non -Capital Improvement 373b Subject/Reference Files OSA 2004 .01 87b Bargaining Records 5 FY 10/2/2003 .01 34b News Releases 90 Days 8/30/2004 .01 373a Subject/Reference Files OSA 3/12/2004 .01 106a Feasibility Study Records 3 FY 11/16/2005 .01 23b Information Request Records 1 FY 10/l/2005-9/30/2005 .01 146a Transitory Messages OSA 8/2019-3/2020 .01 435b Financial Transaction Records: 5 FY 10/1/2013-5/21/2015 .01 Detail 47a Mail: Registered And Certified 1 FY 7/25/2019 .01 291a Project Files: Operational 3 FY 10/1/2014 .01 229b Ordinances: Supporting Documents 5 Annv. . 1/24/2011 .01 Years I N TOTAL CUBIC FEET THIS PAGE: 20 q Continuation Page a. b. C. d. e. f. g. Schedule Item Title Retention Inclusive Volume Disposition No. No. Dates in Action and Cubic Date Feet Completed After Authorization GS1-SL 2b Administrative Convenience OSA .01 Records 522/1991-10/12/200 334b Committee/Board Appointment 3 FY 3/11/2004 .01 Records 379b Committee/Board Appointment 4 Annv. 3/4/2004 .02 Records: Non -Selected Applicants Years 2a Administrative Convenience OSA 7/16/2018 .01 Records 242a Drafts And Working Papers OSA 6/27/2017 .01 338a Correspondence And Memoranda: 5 FY 10/1/2014-9/30/2015 .01 Program And Policy Development 371a Staff Administration Records OSA 2013-2014 .01 371 b Staff Administration Records OSA 1-8-2015 .01 88a Budget Records: Supporting 3 FY 2014-2015 .02 Documents 167a Environmental Regulations 5 FY 10/1/2014-10/1/2016 .02 Compliance Records 23a Information Request Records 1 FY 10/1/2014, .02 10/1 /2017 374a Subpoenas 1 Anniv. 2/26/2014 .01 Year 94b Complaints: 1 Anniv. 6/4/2020 .01 Citizens/Consumers/Employees Year 338b Correspondence And Memoranda: 5 FY 7/19/2005 .02 Program And Policy Development 25b Advertisements: Legal 5 FY 10/1/2005-9/30/2006 .01 TOTAL CUBIC FEET THIS PAGE: 20