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Village Counc -
2021 = 2022 Strategic I nitfia""ivies Bu ot'
Strategic Initiatives
Organ'izat*ional Excellence
FundingStrategic Initiative: OE1: Prioritize Grant . . . .
2019- 0 0, 2020-2021 2021-202 ' 022- 0 „
oppo�t�w�t�
(v�v�ovatiov� $11,000 Budgeted $26,000 $31,000
- Land Planning - General Fund - General Fund ($27,500)
(wtp rove wt.eAt - Rec Grant Constitution ($22,500) - Storm Water ($1,000)
- Rec Grant - Storm water Water ($2,500)
Remembrance ($1000)
- Water
($2500)
Additional Resource Needs Identified for 2021-2022 = $20,000
- Paradise Park Grant
- Remembrance Park Grant
- Infrastructure Grant (s)
Strategic Initiatives
Organ'izat*ional Excellence
UnassignedStrategic Initiative: OE2: Meet Policy
2019-2020 2020-2021 2021-2022 22��
opp o Stu v�%t(�
- FY 18 ($801,755) -Projected - Revise Policy to meet Fund
- FY 19 ($767,497) $158,017 Balance Goal of 3 Months
- FY 20 ($330,092) Operating — Capital
(wLp rove wt,e o,t
- At the conclusion at each
budget year we will allocate to
fund balance any unused.
Additional Resource Needs Identified for 2021-2022
Strategic Initiatives
Organ'izat*ional Excellence
Strategic Initiative: OE3: Increase Communication . . Transparency
2019-2020 2020-2021 2021-2022 2022-2023
oppoVtL w%t�
- Coordinate a meeting
I wwovatiow off-site.
- Communicate Village
I VII-P rove vi/te At Initiatives
- Report meeting
outcomes to public on a
regular basis
Additional Resource Needs Identified for 2021-2022: No Additional Funding Needed
Strategic Initiatives
Organ'izat*ional Excellence
Strategic Initiative: OE, . . - Charter
2019-2020 2020-2021 2021-2022 2022-2023
opportv wdt�
(v�v�ovatiov� - Charter Review $10,000
Committee - Place questions on ballot
(wtp rove wt.eAt - Review questions and for referendum
referendum
Additional Resource Needs Identified for 2021-2022 - $10,000 Legal Fees
- Legal will attend meeting and used as a resource to Update Village Charter
Strategic Initiative
Strategic Initiative: 1311: Plan and Fund Annual Street Maintenance Program
2019- 2020-2021 2021-2022 2022-2023
opp"VtL'�wdt� 2020
-$55,475 $255,000 $614,000 $255,000
(vwwov2tEow The Following Roads were milled - Core Sampling and
and paved; Venus Ave, Mars Ave, engineering to be done for
IvII,p rove v�teAt Saturn Ave, Fiesta Ave, Daly Rd, portions of phase 1
Leigh Rd, Pineview Rd; and repairs - Looking for Grant Funding
were completed on South Cypress to complete phase 1 and
Ave. Flush curbs and ADA mats portions of phase 2
were installed on Tequesta Drive at - Will work to complete
each cross street. many sections of phase 1
based on the core
sampling and engineering.
Additional Resource Needs Identified for 2021-2022: $614,000
- Core Sampling and Engineering for Phase 1 and complete sections that we can with allocated funds.
.......... .......
1 N
. ,f �• .III � �������� I I ���'•• ':�.• •; --- I, i_ �-
tea. The Village of
o �u: TEQUESTA 1� ■
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ROAD ASSESSMENT MAP ••••••
APRIL 21121 �.
Strategic Initiative
po a 0�Maintenance
ProgramStrategic Initiative: P12: Plan and Fund Annual Sidewalk Improvement and dlMRIlii
2019-2020 2020-2021 2021-2022 2022-2023
opportu o, t�
v,v"ovatiov, - $275,110 - $180,871 $80,000 $75,000
- Country Club - Country Club Phase 2 - South Tequesta Drive - Seabrook
Iwtprovewt.evt Phase 1 - Replaced Sidewalk from Seabrook Road Road from
- Annual and aprons on to Venus Avenue Dover Ditch to
maintenance Tequesta Dr. - Additional Sidewalk Russel Street
- Various grinding and Maintenance
maintenance sidewalk
projects
Additional Resource Needs Identified for 2021-2022: $60,000 for Specific Project on Tequesta Drive from
Seabrook Road to Venus Avenue.
- Will Innk to inrraacP amni into in rnmina vParc to mnvP thrni iah the rirdP\A/all! Imnrrn,amant And NlaintananrP
—] f t
71
rl
Sidewalk Plan 2022 2026 ^.��— ••� "' t s 1 • •• +�a r+ L�
I -,, •Try• q., j r .�
2022 Tequesta Dr Seabrook-Venus Ave- .• •+��• •+ I - , ....... �� w _ ,! , •. _ ...
�7
�4
Seabrook Rd.Dover Ditch-Russel St. •. .... / III--- 1 •IG'. •
\
2023 ..-
N.Tequesta Dr.Riverside-Seabrook Rd. _ p '-(I 'r�,
2025 '� - 3 I•- '�--- .i - '�. ..
Tequesta Dr.Venus-USI(N/S Sides)
Asr
026._. Shay Place
The Village of
TEQUESTA ............ ...........
al ........... ................
.......... ..........
W *6
::::::
...... .......... Legacy
5-Year Sidewalk Improvement Plan
11
Strategic Initiative
Strategic Initiative: P13: Seek Alternative Transportation Options for the
Village
20"402 ' 2020-202 20-1 1M 202Z-2023,
opportv vdt�
(wwovat�ow Staff has and continues to
look at alternative
(wtp rove wt.eAt transportation options.
Grant cycle has lapsed for
the 2021 year.
Additional Resource Needs Identified for 2021-2022 — No funding provided currently
Strategic Initiative
p o0 a � HITaOtTU&IuTe
�
StrategicUnderground
2019-2020 2020-2021 2021-2022 2022-2023
oppo�tu v�%t�
- Staff met with FPL and - Look for funding
(v,v,ovatiov, Kimley-Horn to discuss alternatives for
undergrounding undergrounding utilities.
(wtprovewt.ev,t Utilities throughout the
Village.
- FPL provided a quote
to underground the
utilizes for 26M.
Additional Resource Needs Identified for 2021-2022 — No funding provided currently
fyw",1,
Strategic Initiative
BuildingStrategic Initiative: PIS: Plan and Fund Long-term Maintenance
2019-2020 2020-2021 2021-2022 2022-2023
opp"VtL'�AEt�
$112,004 $135,000 $135,000 $135,000
(v� v�ovatiov� - 3 Separate - Developed 5 year - 5 year building - 5 year building
Accounts. 20- Building Maintenance maintenance plan maintenance
1v1,provevtAewt 21 moved to 1 Plan for Public Safety, plan
account under Village Hall, Bridge Road
PW
Additional Resource Needs Identified for 2021-2022: $135,000 per year to maintain buildings. Includes
generators, AC, Paint, etc...
- Staff has developed a Building Maintenance 5 year plan.
S t r a t e g i c Initiatives
EcC110''lomn D(EMUalopment
Strategic Based On Annexation Strategic
Plan j
2019-2020 2020-2021 2021-2022 2022-2023
opportu v�,it�
(v,wovatLoo, - Annexation plan - Developed - Workshop Annexation
put on hold due to Annexation Plan Plan. Moving forward will
(wtprovewt.ev,t COVID-19 - Public Meetings have impact on budget
with affected expenditures
areas
- Directed to put
on a future
workshop
Additional Resource Needs Identified for 2021-2022: No additional funding planned in budget
Strategic Initiatives
•EaDno newealopment
Strategic Initiative: ED2: Mitigate the impact that COVID — 19 and US1 Bridge Has
On
2019-2020 2020-2021 2021-2022 2022-2023
oppo�tu v��t�
(v,v"ovatiov" - Shop VOT - Implemented $85,325 (ARPA) $88,000 (ARPA)
Business Forum - Business Liaison - Business
(wtprovewt,2vt - Shop VOT Event - Businesses to Events Liaison
- Shop VOT - Businesses to
Events
- Shop VOT
Additional Resource Needs Identified for 2021-2022: $85,325 use of funds from ARPA
VILLAGE OF TEQUESTA
(b JOB DESCRIPTION
POSITION TITLE:Recreation&Business Relations Coordinator
DEPARTMENT: Parks&Recreation DATE LAST UPDATED:8/13/2021
EMPLOYMENT STATUS: Full Time UNION STATUS:N/A
EMERGENCY DESIGNATION: Support FLSA STATUS:Exempt
GRADE:5 ROLE/LEVEL:P1 JOB CODE: WC CODE: 9102
POSITION SUMMARY
Organizes community and special events,provides customer care services,and facilitates Village
place-making initiatives to create and maintain a quality environment for citizens,business owners
and visitors,in partnership with local businesses.
REPORTING RELATIONSHIPS
Position Reports to: Parks&Recreation Director
Positions Supervised: Assigned Volunteers
Assigned Contractual Workers
DUTIES AND RESPONSIBILITIES
• Coordinates and facilitates special events for the Village,including themes,concepts,
tied to Village and Council goals and initiatives,and assists with budget development_
• Assists with fostering a Village wide place-making environment by actively
facilitating collaboration between Village departments and business owners.
• Researches and recommends prospects for special events and community
partnerships with various organizations and serves as the liaison between Village
departments,business partners and vendors in the coordination of ensuing
opportunities.
• Assists stake-holders with marketing efforts including material development and
managing events advertising.
• Assists with coordinating the work of assigned employees and volunteers at events.
• Assists with the negotiation of event contracts and service agreements.
• Manages order for assigned events,inclusive of food,security,banners,flyers,tenting,
fencing and waste management.
• Prepares and presents reports and outcomes of events to Village Management.
• Assists with the planning and coordination of department services,including youth/adult
activities and recreational events and transports participants during field trips as needed.
• Oversees and resolves front desk customer service matters,including information
dissemination,providing assistance related to facilities,recreational activities,procedures
and registrations;responds to routine questions and requests for service,and resolves
complaints.
• Conducts program/activity registration,creates list of registrants,calculates and collects
appropriate fees,records transactions,issues receipts and forwards revenue in accordance
with Village policy.
• Performs a variety of miscellaneous office duties, including answering phone, running
errands,picking up supplies,filing,copying and typing.
VILLAGE OF TEQUESTA
JOB DESCRIPTION
ADDITIONAL DUTIES
• Serves as a member of various Village employee committees,as assigned.
• Perform other duties and assume other responsibilities as apparent or as delegated.
QUALIFICATION AND EXPERIENCE
Education and Experience
• Bachelor's Degree in Recreation Studies,Economic Development,Business
Administration,or a related field
• Three(3)year's progressively responsible experience in coordinating special events
• Any equivalent combination of education,training and experience-
Necessary
Neceary Knowledge Skills and Abilities
• Sound knowledge of municipal government operations and place-making techniques;
• Advanced knowledge of event planning methods and principles;
• Demonstrated skills in prioritizing,organizing,and managing multiple projects
simultaneously;
• Demonstrated skills in the preparation of clear and concise reports,and oral,written,and
audio/visual presentations;
• Demonstrated skills in applying independent judgment,personal discretion,and
resourcefulness;
• Sound knowledge in the developing,marketing and advertising materials;
• Sound skills in gathering and analyzing information and making recommendations based
on findings and in support of organizational goals;
• Skilled in operating a computer and related software applications;
• Skilled in communicating effectively with a variety of individuals.
• Technical competence with Microsoft software suite of products.
• Ability to maintain working relationships with employees, other departments, officials and
the general public;ability to communicate effectively verbally and in writing.
Licensing and Certification
• Valid Florida state driver's license and safe driving record.
• National Incident Management System(NIMS)Certification in accordance with Village
policy
WORK ENVIRONMENT
• Frequent reaching,sitting,standing,walking,talking,seeing and hearing.
• Occasional lifting and carrying up to 50 pounds.
• Work is typically performed in both standard office and outdoor environments,with
potential exposure to adverse weather conditions.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and the
requirements of the job change.Requirements are representative of minimum levels of knowledge,
skills,or abilities.
1711
Strategic Results
o
Strategic Initiative: SLF1:
' 0
Oversight Into Development of •
2019-2020 2020-2021 2021-2022 2022-2023
opp o Stu odt�
-Staff has overseen the Recreation Center and
construction process.. Change expenditures are budgeted for
vwo,O\/2tEoo, Order was approved by in 2021-22.
council. Cost have risen for 0 Maintenance
price of materials and we 0 Business Liaison
I wLprovewLeo t continue to monitor the cost. • Tequesta Fest
• Camps and Programs
-We have developed some 0 Grant Acquisition
revenue projections for facility
rentals and programs. * Consider bringing in Contractor
to run Summer Camp.
-Will be bringing policies to
council for approval in an
upcoming meeting.
i Additional Resource Needs Identified for 2021-2022—The Recreation budget is effected. The Recreation budget was cut due to the Recreation
Dept. being offline in 20-21. We have restored a portion of the budget for the Recreation Dept. coming back online beginning in Feb.
1711
Strategic Results
o
' 0, ,'
. ,
Strategic Initiative: SLF2: Develop Long-Term Strategy for Parks and Green SPIIce
2019-2020 2020-2021 2021-2022 2022-2023
oppo�t�w�t�
- Funding is being - Community input for - Based on design
(v� v�ovatiov� requested from Remembrance Park and and probably cost
the State for Tequesta Park will begin in we will budget for
I vvtp rove vvte At
Tequesta Park at the start of the budget the park
year. improvements.
- $75,000 will be allocated
for FY21-22 for
Construction drawings of
Remembrance Park after
final plan approved.
Additional Resource Needs Identified for 2021-2022 — $75,000 Budgeted for Remembrance Park Construction
Drawings.
* Discussion: All parks — Tequesta Park, Remembrance Park, Constitution Park, Paradise Park, Linear Park
Strategic Results
o
Rernern rance Par -
.. - a �
Next Steps
• Estimated toward the end of FY21 will begin public feedback y
• Displays/tables at events
• Town Hall Meetings ="
• Community Survey
4;
• Staff will develop draft plan based on public feedback
• Council will consider Master Plan for Remembrance Park
• Begin construction drawings for Remembrance Park with estimate
of cost. �-
• Develop timeline for construction (May need to be phased approach)
• Develop long-term maintenance and management plan
• FY 21-22: $75,000 for Construction Plans
• Currently have a $50,000 to build walkway and landscaping. April 2023
*Mir 0
Could consider withdrawing from this grant to apply for a larger $1,000,000. Can't have two open grants.
1711
Strategic Results
'. D
Tequesta Park
FY 20-21:
• Tennis Court Repair/Renovation
• Dog Park Improvements
FY 21-22:
• Request Money From the State of Florida to improve park.
• Budgeted Annual Maintenance Cost ($132,000 yearly estimated cost)
• Budgeted to Repair Fields ($30,000)
• Next Steps without State Dollars
• Long-term Maintenance and Management Plan
Next Steps with State Dollars
• Public Engagement
• Master Plan
1711
Strategic Results
"W/ Safe, FF'Dand
Tequesta Park Maintenance
AxLnual Landscaping Costs Total Annual Maintenance Cost $132,089.00
General Areas $34,989.00
Ballfield Maintenance $30,000.00
Oak Tree Tri mmi ng $8,000.00
Palm Tree Tri mmi ng $3,000.00
Path Clearing $3,000.00
Irrigation Well Pumps(2) $2,000.00
Irrigation Repairs $1,500.00
Total Annual Cost $82,489.00
Annual Maintenance Costs
Labor Cost(Maint Worker) $1 7,000.00
FPL Utility Services $14,400.00
Park&Ballfield Lights $7,500.00
Water Utilities $3,600.00
Misc.General Repairs $3,000.00
Custodial $2,000.00
Pet Park $1,200.00
Tennis Courts $500.00
Basketball Courts $400.00
Total Annual Maintenance $49,600.00
1711
Strategic Results
Paradise ParkAt
• FY 20-21: $42,816 Annual Lease k
17,
• Maintenance 2020-2021
• 7800 Lawn and Irrigation
• $1700 Oak Tree TrimmingPli
• $9000 Water/Utility Cost '
• FY 21-22: $54,816 Annual Lease
• Maintenance 2021-2022
• Irrigation
7800 Lawn and Irri .. - "
$ g
$1700 Oak Tree Trimming
• $9000 Water/Utility Cost
• Next Steps?
• Grant not funded through State for Park Land Acquisition
• Look to staff to negotiate a short-term lease of the park through November
0
Does Council want to consider a month to month agreement for the park after events?
Strategic Results
o
Linear Pa r �s-
Part of a larger discussion involved in the Charrette process
g p r {�
• Intersections •
County Line Rd. t
• Village Blvd.
• n , �
I Bridge Rd.
N
• Tequesta Drive �`` °°``
FY 21-22: $21,525 Lease yl
• Tequesta Drive Intersection - t -
• Signal Maintenance
• Fiber Optics Crossings
• Linear Park ROW
Additional Maintenance - $19,300
Next Steps
• After going through the Charrette Process we will begin a long-term maintenance and management
plan
1711
Strategic Results
o
' 0, ,'
. ,
Strategic - • Magic of Tequesta�
(Gateways, ""Small Town Feel).
2019-2020 2020-2021 2021-2022 2022-2023
- Held Workshops to - Will include in Charrette
(vv,ovatiov" discuss process. (See SLF5)
- Was advised to - Determine strategy to
(wtprovewt.ev,t include into the improve gateways and
Corridor Charrette keep "small town feel"
process.
Additional Resource Needs Identified for 2021-2022 — Budget for item will be considered in SLF5
- Strategic Results
0
"W/
MFam'oo
owa FFoQ
� CAD oao� C�
Strategic Initiative: SLF4: Establish Safe and Quiet Railroad Crossings
2019-2020 2020-2021 2021-2022 2022-2023
oppoytuwLi t�
- Some closures to -Improvements to the
Ivk,vA,ovat'01/i. crossings causing some crossing estimated in late
delays. 21.
1VVI-PKoveVV'evA't - Once improvements are
concluded staff must apply
for "Quiet Zone"
Additional Resource Needs Identified for 2021-2022 — No funding provided currently
1711
Strategic Results
o
' 0, ,'
. ,
Strategic Initiative: SLF5: UpdatCodes . .
2019-2020 2020-2021 2021-2022 2022-2023
oppo�t�w�t�
Various Workshops - Currently $100,000 in
(wwovat�ow to discuss Codes budget. Received proposal
- Directed to look into for $105,000 (TCPC).
Iwtp rove wt.ev�t Treasure Coast
Planning Council
(TCPC)
- Will bring proposal
to Council.
Additional Resource Needs Identified for 2021-2022 — $105,000 Proposal
Strategic Results
How WP Win
Su9@0mbb sand Enw'O(F@nfflqnU Mmmmsh,op
DevelopStrategic Initiative: SE1: Low Impact Development
$25,000
(v�v�ovatiov� - A manual targeted at
stormwater
Iwtp rove vmAt management is under
development.
Additional Resource Needs Identified for 2021-2022 — No funding provided currently
Strategic Results
How WP Win
�a o��aa0c� sand Enw'O(F@nMqnU0 Mmmmsh,op
Strategic Initiative: SE2: Advance Country Club Tree Enhancement dd
2019-2020 2020-20 1 20, 1-2 2022-2023
oppoVtL, dt�
- A complete analysis - $75,000 in CIP.
(o,wovatLow provided from EAC
- We have a estimated
I wtp rove wt.e vet budget.
- Entered into CIP
Additional Resource Needs Identified for 2021-2022 — No funding provided currently
Strategic Results
How Wp Win
Mmmmsh,op
Strategic Initiative: SE3: Consider Environmentally Friendly Policies
2019-2020 202 -ZW 0 1- 0 - 3
- Resolution 2-20 - Ordinance 8-21
10 AoV2tioA opposing Pesticide Management
Glyphosate. - Ordinance 1-21 Florida
(wt,p w rovet,eAt Friendly landscaping
- 09-20 Prohibitions of
Balloon release and
lanterns
Additional Resource Needs Identified for 2021-2022 — No funding provided currently
Strategic Results
How Wp Win
Mmmmsh,op
Strategic Initiative: SE4: Seek Initiatives to Reduce ""Carbon Footprint".'
2019-2020 2020-2021 2021-2022 2022-2023
opp o Stu Vdt�
- Staff has explored an $2,149,0000
option for charging - Final design and construction
(VwV,ov2tLoo, stations through FPL of energy improvements at
- Charging stations planned WTP (estimated CO2 savings of
for Recreation Center 144 tons/yr)
I wtp rove vmv,�,t - 3rd party vendor has - Purchase of electrical vehicle to
offered options to provide replace passenger car at WTP
charging stations.
- Energy saving alternatives
at the WTP were
evaluated.
Additional Resource Needs Identified for 2021-2022 — $2,149,0000
Strategic Results
How Wp Win
Sun@OmMe sand Enw'O(F@nMqnU0 Mmmmsh'Op
Upgrades,Strategic Initiative: SE5: Progress Water System
2019-2020 2020-2021 2021-2022 2022-2023
oppoKtL vdt� $327,000 $3,562,000
- Design of three projects in - Construction of three WM
V� V�OVGitI Ov completed replacement projects
$125,000 - Design of two WM
- Preliminary design of WTP replacement projects
I vtp rove vt,evt upgrades and $3,272,000
energy/resource - Final design and construction
improvements completed. of WTP Upgrades and
energy/resource
improvements.
Additional Resource Needs Identified for 2021-2022 — $6,393,000
Strategic Results
How Wp Win
Strategic Initiative:
. : Progress Storm Water System Upgrades
2019-2020 2020-2021 2021-2022 2022-2023
oppo�t�v�%t�
$494,082 $661,247 $252,000
- Pipe Lining & - Pipe Lining & Repairs - Pipe Lining
(V� V�OVGitI OVA Repairs - Road repairs - Riverside Drive detention pond
- Country Club - Country Club Sidewalk repairs
I wtprovevwLeo t Sidewalk Project Project - N Cypress Drive detention
pond repairs
- Gulfstream Drive stormwater
improvements
- Riverside Drive stormwater
improvements
Additional Resource Needs Identified for 2021-2022 — $252,000
Strategic Results
How WP Win
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Strategic Initiative: SE7: Sustain a Reliable Water . .7y ��
2019-2020 2020-2021 2021-2022 2022-2023
$129,500 $1,165,000
- Design of UFA Wells RO#2, - Rehabilitation UFA Wells RO#2,
(V� V�OVGitI OVA RO#3, and RO#4 RO#3, and RO#4
rehabilitation completed $520,000
I wLprovevwLeo t $122,500 - Construction of surficial well
Design of surficial well #19 #19 replacement
replacement completed $130,000
- Design of surficial well #18
replacement
Additional Resource Needs Identified for 2021-2022 — $1,815,000