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Home My WebLink AboutHandouts_Workshop_8/17/2021 (3) Budget Workshop - Fiscal Year2022 • 4 � N. '� coin August 17 - 18, 2021 Village of Tequesta Council Mayor Frank D'Ambra (Seat 1), Vice-Mayor Kyle Stone (Seat 4), Molly Young (Seat 2), Laurie Brandon (Seat3), Bruce Prince (Seat,5) Vision We will preserve and enhance 3 the unique character, We value excellence in all things. Professionalism, courtesy, accountability, and innovation drive our community spirit, small town commitment to the delivery of exceptional customer services. values and superior quality of life for all who reside, visit and work in the Village ofTequesta. We set high standards and are responsible for our personal, professional and organizational conduct and act with integrity. We provide open access, encourage community involvement and promptly respond to Mission r The Village of requests for information. mission is to protect the health, safety and well-being of the We value maintaining a safe, family-friendly and healthy environment to build our future and conduct community, provide business. We foster recreation, public safety, youth activities and events that benefit the entire community. exceptional, fiscally sound and efficient customer service, 9 ro ® m uphold the public interest and rintheir recognize that our diverse staff is invaluable and we provide a work environment that emphasizes advance the community vision. mwork, respect, dignity and support. We attract the best recruits, retain top-level employees and invest professional growth. Administration: Jeremy Allen-Village Manager, Merlene Reid-Risk Management/HR Director,Greg Corbitt-Leisure Services Director, Gus Medina-Police Chief, Brad Gomberg-IT Director, Jose Rodriguez-Building Official,Hugh Dunkley-Finance Director, Lori McWilliams-Village Clerk, Matt Hammond-Utilities Director_JamesTrube-Fire Chie Nilsa Zacarias-Planning Director, Doug Chambers- Public Works Director, Debra Telfrin-Executive Assistant ■ General Fund - Fund is used to fund Village services such as Police, Fire, Parks, Planning, Finance, IT, Administration. Ad-valorem, State shared revenues, investment interest income, charges for services are examples of revenue for this fund. This portion of the budget is comprised largely of discretionary funds, since the Mayor and Council can allocate the funds to programs and services in any area. Enterprise Funds - Should be Self-Supporting TypesofFunds ■ Water Utility- This fund is used to account for the activities of the water utility. Fees are set yearly to offset expenditures as well as future capital needs. ■ Stormwater Utility - Funded by user fees established on an equivalent residential unit (ERU) basis. ERU's are calculated by utilizing the total of the impervious surface for each parcel. All businesses, residential and multi-family dwelling units will be charged a fee. ■ Refuse and Recycling- This fund is used to account for the fees charged for solid waste, yard waste and recyclable material collection. Restricted Funds ■ Capital Improvement Fund - This fund is funded by the State Sales Surtax in the amount estimated of $430,770 (Sunsets 2026) and the Water Utility tax estimated $217,000. This fund is used to account for the maintenance and upkeep of The Village's general infrastructure (such as roads, bridges and sidewalks). ■ Building Fund - Funded by building and inspection fees. Funds and TypesofFunds reserves may only be used to support the delivery of those specific services. May not be used to support or supplement the other funds. ■ Special Law Enforcement Fund - This fund accounts for forfeitures received by the Police Department. The forfeitures must be expended for certain law enforcement purposes as prescribed by Florida State Statue Chapter 932-704 Budget SummaFunds Expenditure Description FY2021 FY2022 Dollar Change PercentageChange General Fund $14,035,400� $15,193,320 $1 ,157,920 8 257 Building Fund 671 ,750 676,260 4,510 0.67% Capital Improvement Fund 537,100 750,260 213,160 39.69% Capital Projects Fund 208,050 327,000 118,950 57.17% Water Utility Fund 7,145,850� 12,406,1 10 5,260,260 73.61 Refuse & Recycling Fund 514,750 530,010 15,260 2.96% Stormwater Utility Fund 768,900 679,210 (89,690) 1 1 .66% Special Law Enforcement Fund -0- 104,920 104,920 N/A Total $23,881,800 $30,667,090 $6,785,290 28.41 General Fund - Estimated Revenues Percentage Revenue Description FY2021 FY2022 Dollar Change Change Property taxes $7,690,000 $8,158,060 $468,060 6.09% Other taxes CST, Utility Taxes, Ins. Prem 1 ,784,150 1 ,858,1301 73,980 4.15% Franchise fees 462,000 462,000 -0- 0.00% Licenses & permits 500 1 ,000 5001 100.00% Intergovernmental revenue* 868,350 907,610 39,260 4.52% Charges for svcs 1 ,427,150 1 ,507,260 80,110 5.61�o Intra overnmental revenue Admin Fees 1 ,031 ,250 856,310 174,940 16.96� Rents and royalties 228,800 255,190, 26,390 1 1 .537 Miscellaneous other** 524,700 24,030 (500,670) (95.42%) Fines & forfeitures 18,500 18,500 -0- 0.00% Appropriation of Fund Balance (ARPA Funds) -0-1 1 ,145,230 1 ,145,230 N/A Total $14,035,400 $15,193,320 $1,157,920 8.25% *Intergovernmental Revenue = %2 Cent Sales Tax; Municipal Revenue Sharing; federal, state and **Misc. Other = lease proceeds, investment local grants, etc. earnings, sales of capital assets, etc. General Fund - Estimated Revenues $ 15, Misc. Other, $43,530,0% Administrative Fees, $856,310, 6% ARPA Funds, $1,145,230, 7% Charges for Services, $1,507,260, 10% Rents and Royalties, $255,190,2% Intergovernmental General Property Taxes, Revenue, $907,610,6% $8,158,060,54% Franchise Fees, $462,000,3% Other Taxes, $1,858,130, 12% 7 1 General Budget • by Department Percentage Expenditure Description FY2021 FY2022 Dollar Change Change Council 65,600 77,350 11 ,750 17.91% Manager 293,650 299,890 6,240 2.12% Human Resources 366,900 384,740 17,840 4.86% Village Clerk 355,3501 373,640 18,290 5.15% Finance 691 ,7001 715,220 23,5201 3.40% Legal 180,000 190,000 10,000 5.56% Comprehensive Planning 164,000 276,540 112,540 68.62% General Government 271 ,900 314,310 42,410 15.60% IT 709,950 476,650 (233,300) (32.86%) Police Department 3,417,050 3,558,220 141 ,170 4.13% Code Compliance 91 ,250 124,480 33,230 36.42% Fire Control 4,043,550 4,154,835 1 1 1 ,285 2.75% Public Works 1 ,489,000 1 ,546,915 57,915 3.89% Leisure Services 705,100 943,160 238,060 33.76% Debt Service 542,100 886,280 344,180 63.49% Interfund Transfers 642,300 827,260 184,960 28.8% Other Nonol2erating 1 6,000 43,830 37,830 630.50% Total 1 $14,035,400 $15,193,3201 $1,157,920 8.25% General Fund - Proposed Expenditures $ 15, 193,320 Non-operating Expenditures, $886,090,6% Debt Service, $886,280,6% Capital Ouflay, $308,260, 2% Salaries&Wages, $6,267,500,41% Operating Expenditures, $4,020,980,26% Employee Benefits, $2,824,210, 19% General Fund Expenditures by Type (Excluding Non-Operating Expenditures) 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 2016-17 2017-18 2018-19 2019-20 FY2020-21(Budget) FY2021-22 (Recommended) ■ PERSONAL SERVICES 7,645,527 8,056,503 9,547,258 8,598,199 8,839,800 9,091,710 ■ CAPITAL OUTLAY 346,226 607,881 256,601 298,728 521,500 308,260 ■ OPERATING EXPENDITURES/EXPENSE 3,044,596 3,151,301 3,053,572 2,907,374 3,489,700 4,020,980 General Fund Budgetary Highlights FY2022 Major Revenue Sources ($1 .2 Million Net Increase): No planned increase in millage rate Increase in gross taxable value of properties - 5.63% Property tax revenue up by 6.1% - $468K American Rescue Plan - $1 .1 Million Decrease in administrative fees - ($175K) Increase in state-shared revenue - $106K Increase in infrastructure surtax - $63K Decrease in capital lease proceeds - ($396K) Decrease in state grants - ($100K) General Fund Budgetary Highlights FY2022 Expenditures ($1 .2 Million Net Increase): Personal Services Expenditures Increase in salaries & wages - $216K Increase of 3.8% in health insurance costs - $57K Salary Increases: CWA - 3.02%; Police - 3.00%; Fire - 3% Step; Non-Union - 3.00% Decreased employer pension contributions - ($73K) Code Compliance part-time salaries - $28K Business Liaison & Special Events personnel (ARPA Funds) - $85K General Fund Budgetary Highlights FY2022 Expenditures ($1 .2 Million Net Increase) - Continued: Other Operating Expenditures Corridor Study - $100K Tequesta Park Ballfields - $30K Paradise/Remembrance Parks - grant acquisition/administration - $20K Remembrance Park (Drawings) - $75K Debt service for new community center - $345K Capital Projects - Police Vehicles (4) (ARPA Funds) - $245K Replacement command vehicle (Fire/Rescue) (ARPA Funds) - $45K Transfers to Capital Improvement Fund (ARPA Funds) for road improvements - $359K Estimated usage of ARPA funds - $1.1 Million COVID- 1 9 (ARPA) Impact to Budget M=W& ELIGIBLE USE CATEGORIES/ FISCAL YEAR PROJECT DESCRIPTION 2022 2023 2024 Grand Total 0Invest in Water/Sewer/Broadband Infrastructure 150,000 100,000 100,000 350,000 Stormwater - N. Cypress Dr./Riverside Dr. 150,000 150,000 Stormwater Project 100,000 100,000 200,000 o Replace Revenue Lost Due to COVI D-19 559,950 861,976 448,218 1,870,144 Revenue Loss 559,950 861,976 448,218 1,870,144 Respond to COVID-19 or its Econ Impacts 435,280 268,000 151,000 854,280 Business-Related Programs 50,000 50,000 50,000 150,000 Business Liaison - Personnel 85,320 88,000 91,000 264,320 Business Liaison - Operating 10,000 10,000 10,000 30,000 Police Vehicles (4) 244,610 244,610 Replacement Command Vehicle - Fire 45,350 45,350 Cardiac Monitors 120,000 120,000 Grand Total 1,145,230 1,229,976 699,218 3,074,424 Note: Revenue loss amount will be used to provide govt services, i.e., police,fire, other public safety svcs; maintenance or pay-go funded bldg or infrastructure costs, modernizing cybersecurity, including hardware, software, etc. Millage Rate History (Last - • Years) 0000 20.0000 15.0000 0000 , 5.0000 , 0.0000 -VOT Millage Rate m All Other Taxing Authorities FY VOT Milla e Rate All Other Taxing Authorities Total Milla e Rate 2012 5.7671 16.2603 22.0274 2013 5.7671 17.8295 23.5966 2014 6.0500 15.5421 21.5921 2015 6.2920 15.4710 21.7630 2016 6.2920 15.2572 21.5492 2017 6.2920 14.6373 20.9293 2018 6.2920 14.1511 20.4431 2019 6.2920 13.8563 20.1483 2020 6.6290 14.3961 21.0251 2021 1 6.6290 14.1774 20.8064 Municipality . . - 1 Palm Beach 8,409 16.4939 2 Manalapan 428 16.6672 3 Gulf Stream 1,032 17.2568 4 Hypoluxo 2,828 17.2810 5 Highland Beach 3,657 17.2855 6 Cloud Lake 138 17.5391 7 Glen Ridge 235 17.5391 8 Boca Raton 95,139 18.0581 9 Jupiter 63,188 18.7209 10 Ocean Ridge 1,854 19.4310 11 Royal Palm Beach 39,801 19.4591 12 Juno Beach 3,463 19.6354 13 Palm Beach Gardens 56,709 19.7274 Municipalities 14 Jupiter Inlet Colony 414 19.7374 15 Wellington 62,650 20.0091 Millage Rates and 16 Dell ay Beach 67,168 20.33474 18 Lantana 12,062 20.4558 Populations i 19 Greenacres 39,945 20.4810 20 Loxahatchee Groves 3,426 20.5391 Palm Beach County, FL 21 Palm Springs 23,867 20.7662 22 Tequesta 5,874 20.8064 23 Palm Beach Shores 1,251 20.8600 24 North Palm Beach 12,813 20.9977 25 South Palm Beach 1,460 21.0758 26 Boynton Beach 78,495 21.3977 27 Atlantis 2,055 21.6910 28 Riviera Beach 36,057 21.9497 29 West Palm Beach 116,616 21.9703 of Economic & 30 Haverhill 2,090 22.0391 Demographic Research Office 31 Lake Park 8,912 22.3032 32 Westlake 951 22.6641 33 Lake Worth 38,875 23.5603 34 Lake Clarke Shores 3,426 23.8189 35 South Bay 3,362 23.8480 36 Mangonia Park 2,050 23.9810 37 Belle Glade 17,979 24.0810 38 Briny Breezes 600 24.0810 39 Pahokee 5,509 24.0810 Fund Balance Hist • • l Fund -MOM A Description FY2017 FY2018 FY2019 FY2020 FY2021 Expenditures less Capital outlay 11 ,222,956 1 1 ,71 1 ,906 13,479,010 13,286,377 13,490,160 Two Months' Expenditures (Target) 1 ,870,493 1 ,951 ,984 2,246,502 2,214,396 2,248,360 Unassigned Fund Balance at Year-end 1 478 525 1 ,150,229, 11479,005 1 ,88 304 2,406,377 Amount Over/(Under) Fund Balance Target (391,968) (801,755) (767,497) (330,092) 158,017 Fund Balance Minimum Level: 2 Months' of Total Budget Less Capital Outlay: $2,248,360 Fund Balance Goal: 3 Months' of Total Budget Less Capital Outlay: $3,372,540 *FY21 amount projected Building • 01111111 FY2021/2022 Budget - $676,260 Building permit fees budgeted at $500,000 Proposed usage of $171,860 in fund balance reserves Expenditure Breakdown: Operating Expenditures - $216,120 Personal Services - $460,140 Projected Building Fund reserves at 9/30/21 - $825,814 Other G • - - • • JN Special Law Capital Improvement Capital Projects Enforcement Trust FY2022 Budget: $750,260 FY2022 Budget: $327,000 FY2022 Budget: $104,920 Capital Improvement (Surtax) Fund I FY2021/2022 Budget - $750,260 Repairs and maintenance to roads (ARPA Funds) - $359,590 Pathway/Sidewalk Improvements - $60,000 Transfer to Capital Projects Fund for furnishings/new recreation ctr software - $72,000 Capital replacement cost of police radios - $15,000 FY22 Projected increase in fund balance reserves - $186,670 Capital Projects Funds I 01111111 FY2021/2022 Budget - $327,000 Repairs and maintenance to roads - $255,000 Constitution Park Furnishings & Equipment - $52,000 Constitution Park Recreation Mgmt Software - $20,000 Special Law Enforcement Trust I 01111111 FY2021/2022 Budget - $104,920 Gym Equipment - $30,000 PowerDMS - $4,920 20' Air-conditioned Containers (2) - $10,000 Light Towers (2) - $20,000 Rapid ID - $12,000 Misc. Small Tools & Equipment (Ballistic shields, terser batteries, guns, etc) - $28,000 Capital Improvement (Surtax • • 301 Beginning Balance, 10/01/21 $ 250,173 Estimated Cash Inflows: Budgeted Revenues 750,260 Less: Appropriated Fund Balance (72,000) Estimated Net Inflows 678,260 Estimated Cash Outflows: Budgeted Expenditures (750,260) Less: Allocate to Fund Balance 258,670 Estimated Net Outflows (491,590) Estimated Change in Fund Balance 186,670 Reserve Ending Balance @9/30/22 $ 436,843 Enterprise Funds ( Business-type Activities) Water Utility Fund Refuse & RecyclingFund Stormwater Utility Fund FY2022 Budget: $12,406,110 FY2022 Budget: $530,010 FY2022 Budget: $679,210 Refuse & Recycling Fund - Budgetary Highl*gllps Refuse & Recycling Fund (Budget - $530,010) No major change in operating budget for fund. Waste Mgmt charges to increase by 3.5%. Refuse & Recycling Fund 402 Beginning Unrestricted Net Position, 10/01/21 $ 91,457 Estimated Cash Inflows: Budgeted Revenues 530,010 Less: Appropriated Fund Balance (28,570) Estimated Net Inflows 501,440 Estimated Cash Outflows: Budgeted Expenditures (530,010) Less: Allocate to Fund Balance - Estimated Net Outflows (530,010) Estimated Change in Net Position (28,570) Ending Unrestricted Net Position @9/30/22 $ 62,887 Questions