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HomeMy WebLinkAboutMinutes_Workshop_6/28/2021MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL JUNE 28, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Molly Young Absent were: Council Member Bruce Prince AGENDA ITEMS Ms. Linda Smith of Jupiter addressed Council concerning climate change and the environment. She requested Council follow Jupiter Inlet Colony and pass a Resolution on Energy Innovation and Carbon Dividend Act and provided Council with a proposal and sample Resolutions. 1. Discussion on the Local Business Forum Manager Allen detailed the monthly business forum, the success of the SHOP VOT events, sidewalk sales and the reduced participation from businesses as they have achieved the desired outcomes. He requested Council suggestions on how to move forward with the forum. Council discussed the challenge businesses faced dedicating an employee to a monthly meeting and the retail focus of the forum. They agreed a quarterly meeting along with continued email communications would be beneficial. 2. Selection Process for the Charter Review Committee Council discussed the timeframe for a Charter Review Committee. An open application process was agreed upon with Council nominating committee members if there was not enough interested applicants. Attorney Davis explained the process detailing how the committee would present recommendations to Council. Council would then decide what charter amendments to put forth through an Ordinance which would be adopted on the seconded reading by November of 2022. This provided and adequate timeframe for inclusion on the March 2023 ballot. In Attorney Davis' experience charter reviews had taken between nine to twelve months. Mrs. Pat Watkins of 167 River Drive addressed Council to request the Village Attorney be a part of the committee and for the Village to highlight the positives of a charter review. Council agreed to move forward with a Resolution for the August 2021 Council meeting to accept applicants for the committee. The goal was a committee made up of five to seven residents and the committee would select a chair person. A Village Staff member and the Village Attorney would be available to the committee, in an advisory role, to provide guidance and answer questions. 3. Determine the Selection Process for the Corridor Steering Committee. A discussion took place to pass a resolution for a Steering Committee compromised of seven to nine members, or more depending on interest, which would work like the Auditor Committee. Manager Allen explained an RFQ was created and ready to be distributed, but advised Council discussions with Treasure Coast Regional Planning Council would be beneficial before an RFQ. He explained Treasure Coast Regional Planning Council could not meet if an RFQ was distributed. Mr. Tom Bradford explained the nomenclature was incorrect and this was a host committee and shouldn't be subject to Sunshine Laws. Council agreed not to move forward until there was a meeting with the Treasure Coast Regional Planning Council. 4. Strategic Plan Quarterly Update Manager Allen provided Council a presentation of updates on the strategic plan. Vice - Mayor Stone questioned whether grant fund matching was included in the budget. Manager Allen explained the budget was tight, but if Council requested it be added he could. Council Member Young asked if the Florida League of Cities grant proposals were reviewed and Manager Allen explained that they were researched and reviewed and was a great resource for the grant writer. Council wanted grants to be a main priority but understood budget restraints. A discussion on block grants took place and the assistance being rendered by Kimley Horn to secure them. Mayor D'Ambra provided an update from his meeting with Representative John Snyder who was looking for office space within the Village municipal complex. They discussed grant applications, annexation and earmarks for Tequesta Parks. Representative Snyder agreed to put forth a request for $8 million in earmarks for Tequesta Park during the next legislative session in September and was open to conversations with Martin County as well. Council discussed keeping communication very high level to generate interest, future Town Hall meetings, micro -transit efforts for full funding, resident communication on bridge closure, and reducing the Village Carbon footprint. 5. Discussion on 2021 Tequesta Fest Parks and Recreation was working on a proposal for Tequesta Fest. A re -imagined festival with less rides and potentially more vendors was discussed. Council liked a Friday and Saturday event with Friday evening dedicated to residents only and Saturday opened to the public. Vice -Mayor Stone asked staff to review Wine Proxy. Mayor D'Ambra summarized the North Palm Beach County Intergovernmental Affairs Committee meeting and their focus on hurricane preparedness and the push for municipalities to keep residents informed. Council Member Brandon recognized the tragedy in the City of Surfside after the condo collapse. She asked all residents and Council to keep the community in their thoughts and prayers and acknowledged the situation was being monitored by all elected officials. ADJOURNMENT The meeting was adjourned at 7:15 PM. MOTION: Council Member Young made a motion to adjourn the meeting Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.