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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_9/9/2021Agenda Item #3. MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL AUGUST 2, 2021 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Bruce Prince, Council Member Molly Young. Absent were: Council Member Laurie Brandon. AGENDA ITEMS 1. Corridor Project Design Charrette and Preliminary Concept Design, Presentation by Treasure Coast Planning Council Mr. Dana Little, Urban Side Director of the Treasure Coast Regional Planning Council explained to Council some of the services the charrette could offer the Village of Tequesta. The TCRPC had worked with the Council several years ago when the lane reduction on US Highway One was created. Areas of interest were Paradise Park, the Cypress Corridor, Tequesta Park and the Dixie Highway Corridor. He believed the Village was at a turning point in identifying architecture, style and scale going forward. Mr. Little added that the community vision should be codified at some point. Mr. Little conveyed the benefits of hosting a charrette in order to establish a design theme. Citizen involvement, desired and expected outcomes, protecting the character and charm of the city were some of the benefits of community based planning within the charrette process. The charrette design studio was recommended to be completed within 5 days and the professional team would include urban designers, architects, transportation engineers, and economists among other professionals. PaglRatibof 249 Agenda Item #3. The approximate cost for the Charette would be $145,000 and would encompass all aspects from beginning to end. Council discussed concentrating on the commercial areas of the Village for the charrette. Mrs. Pat Watkins of 167 River Drive, asked Council why they believed there was a need for this at all. She suggested revitalizing the Community Appearance Board, using the Planning and Zoning Committee, and creating better signage standards for businesses. She questioned the need for this type of project during a time when infrastructure costs were taking precedence. Council Member Prince was unsure about spending the amount of money proposed and wondered about the financial benefit for the Village. He felt public participation was always a possibility during meetings and workshops. Mr. Thomas Bradford of 44 Chestnut Trail, opined it was necessary to have a charrette in order to have the signage, design, and landscape addressed in one compacted setting. He believed the funds were already in the budget and encouraged Council to include the Dixie Highway corridor in the process. Mr. Little explained that the major costs were in the "process" portion of the public charrette and not in geographical areas being considered. Reducing the charrette to a 3 day process would reduce costs. Mr. Steve Oenbrink of 35 River Drive, believed a charrette was necessary due to his past experience with charrettes and the usefulness of the concept. A limited, more reasonably priced project was discussed. Council agreed to have TCRPC put together a proposal with a "part b" which would include Tequesta Park. 2. Discussion on Tequesta Park Manager Allen explained Tequesta Park was on the agenda to gain a consensus on moving forward with a plan for the State Legislature. Mayor D'Ambra detailed his meeting with Senator Bobby Powell regarding development ideas and plans. He clarified changes and modifications could be made as long as the overall footprint stayed the same. Senator Powell was supportive and would present to the State Senate while Representative John Snyder would present to the State House. State Senator Gayle Harrell, whose district was in Martin County, was also in support. She would not present as Senator Powell was already doing that. Mayor D'Ambra also stated that Jupiter Inlet Colony, Town of Jupiter, and Jupiter Tequesta Athletic Association (JTAA) were all supportive of the plan. Follow up meetings were scheduled with both Senator Powell and Representative Snyder. Mayor D'Ambra explained a presentation was needed for the capital investment on behalf of the state and again Mayor D'Ambra confirmed that the Village's match was in the Pag@ (2 249 Agenda Item #3. maintenance costs. Senator Heller asked Mayor D'Ambra to present to the Martin County delegation to garner support. Senator Powell would also want Mayor D'Ambra to present to the appropriation committees in Tallahassee. Once the budgets were approved Governor DeSantis would need to approve and sign off on the budget. The hope was for the full amount, but there was a potential to receive a lower dollar amount. If the lower amount was approved the Village would submit the requests for more the following year. Mayor D'Ambra also clarified that this would have no impact on grant applications as this was earmarked money and part of budget appropriations. Mayor D'Ambra and Council Member Prince were willing to use their remaining discretionary funds to secure a scaled plan for the presentation. Vice -Mayor Stone wanted more resident feedback before committing funds. Council Member Young wanted more information from JTAA regarding park overbookings as well as park design details. A discussion took place over the master concept, the plan, resident input and charrette's. The priority was to have a scaled concept to present to the legislature for budget inclusions. September was the deadline for inclusion in the State budget legislative sessions. Former Mayor Abby Brennan addressed Council. She felt Council was overthinking the presentation and cost of the scaled design. She expressed the hurdles that were overcome to gain support from both Senators Powell and Harrell as well as Representative Snyder. She also stated that the money would not be there next year and it was crucial to take advantage of the opportunity. The ability to decline the funding was always a possibility. She reiterated moving forward at the legislative level was a good idea. Clerk McWilliams read a statement from Council Member Laurie Brandon into record. In the statement Council Member Brandon explained her hesitation with Tequesta Park. She was uncertain of the design and had concerns about the environmental impact, as well as future maintenance costs. She was opposed to spending money on a scaled draft if it was going to be revised. Council Member Brandon was also concerned the multiple grants being sought by the Village could be jeopardized by this presentation. Mr. Tom Bradford of 44 Chestnut Hill informed council of the Florida Department of Environmental Protection and the Division of State Lands preference for public input and well planned concepts. He also stated Martin County should provide support as 37% of residents in the 33469 zip code were in Martin County and 31 % were in the Village. The remaining 32% were unincorporated or Town of Jupiter residents. Manager Allen explained Martin County stated in the 1990's, they wanted full control of the park if they were to participate in maintenance. Mrs. Pat Watkins of 167 River Drive confirmed the $5,700 rendering was what was needed to present for the $8 million earmark. She stated the largest unknown was operating costs of a larger facility. She also felt public input was important but recognized gaining attendance and interest was difficult. Council further discussed the presentation and confirmed that input from residents was a priority. Mayor D'Ambra would stress in the presentation the plan was not finalized and Agenda Item #3. was pending design input from Village residents. Council Member Prince, Vice -Mayor Stone and Mayor D'Ambra would contribute money from their discretionary funds to have a scaled plan designed. Mayor D'Ambra also informed Council the appraisal for Paradise Park was received. A meeting with the owner, Betsy Minelli, was scheduled to discuss the appraisal and the Village's ability to acquire the park upon receipt of grants. Mayor D'Ambra stated there was some willingness from the owner to extend the lease as well. He would keep Council informed. ADJOURNMENT The meeting was adjourned at 8:12 PM. MOTION: Council Member Prince made a motion to adjourn the meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@;JRJleo# 249 Agenda Item #3. MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL AUGUST 12, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Deputy Village Clerk Mary Ann Grieser. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Bruce Prince, Council Member Molly Young. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Prince An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance led by Council Member Prince. APPROVAL OF AGENDA MOTION: Council Member Young made a motion for approval of the agenda; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. PRESENTATION 1. US 1 Bridge Replacement Project Update - Florida Department of Transportation Mr. Bod Barthelemy of Florida Department of Transportation (FDOT) introduced the presentation detailing the US1 bridge construction. Mr. Vergil Versaggi of Mehta Engineering explained the $122 million construction cost and start date of September 25, 2021 with it lasting until early 2026. He detailed a $3.5 million construction incentive to complete the bridge on time and a bonus of $1.5 million for two lanes completed. Mr. Versaggi further described some of the improvements including bike lanes, sidewalks, lighting, drainage and intelligent transportation systems and stated old materials was going towards offshore reefs. Mr. Scott Case of Evolution Engineering detailed the detours and turn lanes being implemented. He explained some traffic configurations would be temporary and returned Pa@a*2'bfi249 Agenda Item #3. to normal upon completion, with the exception of Alternate A1A and Old Dixie Highway as those improvements would be permanent. There would be traffic systems in place to provide 24/7 real time monitoring through blue tooth devices and closed circuit televisions which would correct traffic issues, signals and delays. Dynamic Messaging Signs (DMS) was also to be used to relay updates to drivers. Mr. Case also explained the environmentally sensitive area and steps taken to protect the area. Ms. Angel Gardner of The Valerin Group explained the communications and outreach to communities to keep all parties and residents aware of construction and timelines. There would be "coffee with the project team" events and regular community group meetings, council meetings and construction open houses scheduled in September. Council Member Brandon asked where the DMS would be located. Mr. Case stated it would be located on the north side of the bridge, north of Alt A1A and US1 traveling southbound. She was concerned for emergency vehicles and the construction team explained they were meeting with emergency response teams to address these concerns. Mayor D'Ambra was concerned about Center Street and Indiantown as these were the biggest congestion areas. He asked if it was possible to have flow through commuters move to Interstate 95 to alleviate some of that traffic. FDOT said that was something they would research and provide a more robust plan if possible. A second area of concern was Old Dixie Highway, which was being addressed, and the Alternate A1A bridge. He was concerned Tequesta would be facing this again with that bridge. FDOT did not anticipate work with that bridge in the coming future. 2. General Employee Pension Board Presentation by Chair Michael Rhodes Mr. Ben Ward, the Secretary of the General Employee Pension Fund, provided a performance update and information about the funds. He explained when an employee retired they received 2% of their final compensation which was based on the five highest years of their last ten years of service. Members became eligible at 62 years of age or after 30 years of service. Financial advisors, Andco Consulting, provided a summary at the last quarterly meeting. The assets were allocated in domestic equities at 5%, global equities at 15%, domestic fixed at 19.5%, global fixed at 4% and real estate investments at 9.8%. Compared to median investments and benchmarks the funds were performing well. Real estate was the most concerning, but given the real estate climate it was expected. The actuarial report came back in good status and fully funded at 104%. The Village contribution will drop from 11.06% last year to 6%. Vice -Mayor Stone asked if there was any thought to reducing some risk in the equity investments while the market is high. Mr. Ward explained many investments are in growth stock and if the market shifts it would be looked at. Mr. Ward would bring this up to the advisory board as well. Vice -Mayor Stone also inquired about record keeping; Mr. Ward explained it had some bumps, but was in a comfortable position now. Mayor D'Ambra inquired about value stocks; Mr. Ward explained the board does their due diligence to avoid those traps. Mayor D'Ambra was also concerned with the contributions and wanted the board to watch that closely. Mayor D'Ambra asked what the total plan Agenda Item #3. expenses were, including the record keeper and the management expenses; Mr. Ward thought it was under 2%, but would follow up with the exact number. 3. Presentation by Eli Kauffman - Manager/Clerk Summer Intern Summer Intern, Eli Kauffman, presented a Village of Tequesta Residents Academy program. He explained how this program would educate residents about local government and allow various departments to share what they do for the community. He detailed the 20 seat program, which was for incorporated residents 18 years of age and older, and available on a first come first served basis. Depending on the success of the initial academy a junior academy could be offered. The seven week, 8 session program would be from 6 to 8 p.m. and included a tour of the facility, free dinner from a local Tequesta eatery, and a completion certificate. The program would allow each department 30 minutes to present information and would include a section for the Tequesta Business Forum. A February start date and schedule was provided. Council Member Prince was excited for the program. Council Member Brandon thought it would be great to line up with public meetings and Mayor D'Ambra loved the idea of a junior academy. Village Manager Allen praised Mr. Kauffman and congratulated him on his great work over the summer. CONSENT AGENDA MOTION: Council Member Brandon made a motion to pull item number five sub -item number three from the agenda; seconded by Vice -Mayor Stone. Carried unanimously 5-0. MOTION:Vice-Mayor Stone made a motion to approve the consent agenda; seconded by Council Member Young. Carried unanimously 5-0. 4. MINUTES: June 28, 2021 Workshop, July 8, 2021 Regular Council Meeting, and July 15, 2021 Workshop 5. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Chen Moor & Associates Stormwater Permitting Work Authorization -Utilities, $20,540.00 (The Chen Moor & Associates Stormwater Permitting Work Authorization is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 2. CISA Cybersecurity Assessments - IT, $N/A, (The CISA Cybersecurity Assessment Authorization is on file in the IT Department for review. Please contact Brad Gomberg at 561-768-0554 to view the file). 3. Kimley-Horn and Associates Work Authorization -Administration, $5,750.00, (The Kimley-Horn and Associates Work Authorization is on file in Administration for review. Please contact Debra Telfrin at 561-768-0465 to view the file). Pa@egh43)b24@ Agenda Item #3. MOTION: Council Member Prince made a motion to approve to approve sub item three; Vice -Mayor Stone seconded the motion. Carried 4-1, with Council Member Brandon opposed. 4. Mock Roos Additional Services Work Authorization -Utilities, $6,500.00, (The Mock Roos Additional Services Work Authorization is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 5. Playmore Recreational Product and Services Quotation 16418, $5,399.00, (The Playmore Recreational Product and Services Quotation is on file in the Parks & Recreation Department for review. Please contact Greg Corbitt at 561-768-0473 to view the file). 6. Playmore Recreational Product and Services Quotation 16418a, $10,219.75, (The Playmore Recreational Product and Services Quotation is on file in the Parks & Recreation Department for review. Please contact Greg Corbitt at 561-768-0473 to view the file). 6. RESOLUTION NO. 36-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A PERMIT APPLICATION FEE FOR DOG -FRIENDLY DINING END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mrs. Beth Dillinger of 104 West Beverly Road, Jupiter addressed Council on a low income Senior Citizen tax exemption. She provided a handout for Council with details of surrounding municipalities who have passed the tax exemption. She explained there were 73 seniors in Tequesta that would benefit from the tax exemption. COMMUNICATIONS FROM COUNCIL Council Member Brandon thanked the police chief on operation stay safe. STANDING REPORTS Village Attorney No report. Village Manager Manager Allen recognized Firefighters Jason Fawcett, Dave McGovern, Kristopher Wilhelm, Christopher Chance, Ray Giblin, John Kostyo and Ron Sambelli who participated in the rescue efforts the for the city of Surfside after the condo collapse. Manager Allen also recognized Building Director Jose Rodriquez who was participating in a Palm Beach County subcommittee which was writing a building certification process due to the Surfside condo collapse. 7. August Manager's Report through July 31 Agenda Item #3. Police Department Police Chief Gus Medina detailed the new 6am - 6pm start time which was implemented to assist with bus stop and back to school traffic. He discussed department events and trainings that were completed and mentioned planning a National Night Out drive by parade similar to the Town of Jupiter's. Chief Medina announced his new appointment as Vice President for the Chiefs Association of Palm Beach County as well as the fulfillment of the Covid grant. The Police Department was also taking part in several meetings regarding the US1 Bridge closure. Mayor D'Ambra praised the police departments work with the community. Vice -Mayor Stone inquired about the high wind vehicle as the Village was now in hurricane season. Chief Medina responded the vehicle was operational should a storm come ashore. Fire Department Chief Trube discussed the Covid 19 Delta variant surge. He was also taking part in several US1 Bridge closure meetings. He discussed hurricane flood exercises, water rescue classes, Rotary club presentations and operation safe start. He thanked Captain Dan Tilles, Lieutenant Ray Giblin, Firefighter Andre Dodd and Office Manager Tessa McKay on the handling of the Palm Beach County Emergency Management inspection of the Emergency Medical Services which the Village passed with no deficiencies. He also acknowledged Firefighter John Kostyo's completion of his Associates Degree and Firefighter Jason Fawcett's completion of Fire Officer 1 training. Council Member Brandon thanked the dispatchers for their great work. UTILITIES Utilities Manager Matt Hammond acknowledged David Tinoco and Stephen Mesagno who represented the Village on WPTV Channel 25. They highlighted the work completed in preparation of storms. Mr. Hammond presented photos of maintenance projects that were in progress at the water treatment plant. He also thanked the water treatment summer intern, Chelsea. REGULAR AGENDA OLD BUSINESS 8. RESOLUTION 38-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ESTABLISHING AN AD HOC ADVISORY BOARD TO THE VILLAGE COUNCIL TO BE KNOWN AS THE CHARTER REVIEW BOARD; ESTABLISHING ITS PURPOSE; PROVISING FOR ITS MAKEUP, AND ESTABLISHING THE TERM OF ITS EXISTENCE; PROVIDING AND EFFECTIVE DATE. Manager Allen detailed the six applicants for the charter review with one not being a resident of the Village. Each applicant addressed council. David Hudson of 34 Egret Hill in Tequesta Pines was excited to give back. Pa@e*6,%fiQ4@ Agenda Item #3. Abby Brennan, former Mayor, of 523 N. Dover Road looked forward to continued involvement with the Village as part of the committee. Kim Kraft of 500 N. Cypress wanted to give back and learn more about the Village. Dr. Gary Vonk of 250 Beach Road had experience in the community and wanted to get more involved with the Village. Marcia Nielson of 94 Beechwood Trail was a history keeper of the community and felt she would have valuable knowledge to share. Council agreed that all five resident applicants were well qualified and would provide great feedback. MOTION: Council Member Prince made a motion to approve the five applicants for the charter review committee; Council Member Brandon seconded the motion. Carried unanimously 5-0. 9. ORDINANCE NO. 11-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE XI. SIGNS. SEC. 78- 742. EXEMPTIONS. TO REVISE REGULATIONS FOR SANDWICH BOARD PLACEMENT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 11-21 title into the record. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; there being no comments the hearing was closed. MOTION: Vice -Mayor Stone made a motion to approve Ordinance No. 11-21; Council Member Prince seconded the motion. Carried unanimously 5-0. 10. ORDINANCE NO. 12-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TE-QUESTA, FLORIDA, AMENDING THE VILLAGE CHARTER AT ARTICLE II. SECTION 2.02. TO ADJUST THE DATES FOR QUALIFYING FOR MU-NICIPAL ELECTED OFFICE, AT THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS Pa@eW6bfi24@ Agenda Item #3. Attorney Davis read Ordinance No. 12-21 title into the record. Attorney Davis explained the ordinance brings the Village into compliance with the Palm Beach County municipal election qualifying period change request. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; Council requested it be advertised as the qualifying period was almost a month earlier. MOTION: Vice -Mayor Stone made a motion to approve Ordinance No. 12-21; Council Member Young seconded the motion. Carried unanimously 5-0. 11. ORDINANCE NO. 13-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION, ARTICLE V. ELECTIONS, SECTIONS 2-233 AND 2-271 TO ADJUST THE DATES FOR QUALIFYING FOR MUNICIPAL ELECTED OFFICE, AT THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS; FURTHER AMENDING THIS ARTICLE TO DELETE OBSOLETE TEXT Attorney Davis read Ordinance No. 13-21 title into the record. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; there being no comments the hearing was closed. MOTION: Vice -Mayor Stone made a motion to approve Ordinance No. 13-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 12. RESOLUTION 39-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A PRELIMINARY TEQUESTA PARK CONCEPTUAL MASTER PLAN, DIRECTING THE VILLAGE MANAGER TO PROVIDE SAID PRELIMINARY CONCEPTUAL MASTER PLAN TO THE STATE OF FLORIDA THROUGH THE VILLAGE'S CONGRERSSIONAL REPRESENTATIVE AND SENATOR FOR LEGISLATIVE FUNDING Mayor D'Ambra provided a description of the State owned Tequesta Park detailing the Village agreement of providing maintenance, it's degraded state, the natural area in the park and the redevelopment of areas that were already recreational. The intent of the Village was to preserve the natural areas, remove invasive species, and provide upgrades to existing features. There was no urgency in the development and the master plan was amendable. The priority was taking advantage of State and Federal money potentially available this year in conjunction with the support of Representative John Snyder, Senator Bobby Powell, the Town of Jupiter and Martin County. He clarified public input would be sought before finalizing any plans. Agenda Item #3. Mr. Mark Sapirie of Tequesta Country Club felt the proposal was not credible. He did not feel the State would accept it and it would discredit the Village. He asked the Village to conserve natural habitat. Mr. Robert Shaw of 198 Golf View took issue with preserving natural habitats. In his view the proposed park took away the trail. Mayor D'Ambra explained the plan was not the final plan and was revised with the most recent version leaving the trail. Mr. Shaw wanted to be sure the community was involved and was concerned about storm water management. Ms. Jessica Namath of 20 Shady Lane had environmental and safety concerns due to the additional traffic and visitors. Mr. Joseph Namath did not support the resolution and would like to see a compromise. He urged Council to review it further. Ms. Marcia Nielson of 94 Beechwood Trail was concerned about expenses and budgets over the years and thought the money would be better spent at other parks. Ms. Maria Pearson of 101 Del Sol Circle provided Council with her talking points, and was concerned with the order of events. She was also concerned with the budget, lack of public hearings, questioned why the Village contracted with a lobbyist, and wanted Martin County involvement since it resided in Martin County. Manager Allen explained the missing pages from the agenda documentation were questions on the application that did not pertain to the park and provided an example of a question referencing water utilities. Council Member Prince appreciated the input and explained the unique opportunity to apply for the money now. There was potential, after applying, that the Village would not receive any money or only some money and further did not need to accept the money. If the Village did not apply then the Village received nothing. The park needed repairs and he was voting in favor of the resolution. Council Member Brandon hesitated to submit a presentation without a pre-process. She wanted to improve the park, but believed the current plan did not fit. She felt the park needed to be upgraded, but tax payers would support the maintenance and was concerned with how that support would be handled. Mayor D'Ambra explained the additional baseball field was removed, the trail was not removed, that there was an opportunity to receive funding, and the legislative committee process and goals. Council Member Young noted she donated discretionary funds to the Kimley-Horn scaled version after the last workshop. She felt the park was embarrassing and a better baseline plan was needed. She agreed the process was rushed and wanted a long term analysis with resident input before money was accepted. Council Member Young was also concerned with ground water. She asked for additional language stating the plan was Agenda Item #3. subject to change after public comment and additional analysis. She also asked for reserves from the State. Mr. Hammond detailed the three wells located in Tequesta Park along the west boundary. The nitrate and nitrite levels in the wells were at non detect levels and risk with the proposed plan was very low. MOTION: Vice -Mayor Stone made a motion to approve Resolution 39-21 with additional wording added to reflect it was subject to change after public review and further analysis; Council Member Prince seconded the motion. Carried 4-1 (opposed: Council Member Brandon). NEW BUSINESS 13. SEU 02-21: Application from MASTROIANNI FAMILY HEADQUARTERS LLC. for a Special Exception Use pursuant to Section 78-180. MU District (i) (14) Special Exception Uses, of the Village of Tequesta Code of Ordinances. The Applicant is requesting a Special Exception Use (Business Service) to build a (4) story -story, 33,274 sq. ft. office building. The application includes a landscaping plan, one (1) monument sign, and other site improvements. The address of the property is 691 N. US Highway 1, Tequesta, Florida 33469. Attorney Davis reminded Council of their role in a Quasi Judicial proceeding. Attorney Davis swore in four people who testified during the hearing. Attorney Davis asked if Council had any exparte communications or site visits that needed to be disclosed, Council Member Prince was bidding on the project and was excused from discussion and voting and would submit a Voting Conflict Form. Community Development Director Nilsa Zacarais explained the building site. Staff recommended two conditions of approval which the applicant agreed with. Mr. George Gentile, President of 2GHO Inc., was representing the Mastroianni Family for their headquarters. He explained he was there for the special exemption use of an office building and presented a slide show of the conceptual design. He explained the front was being relocated to US1, to not interrupt the residential area behind the building. Mr. Gentile stated they had met or exceeded all the special exception requirements in the code and would have little impact to the area. The building would also have all landscaping, screening and buffering required and felt it was a great benefit for the Village. Ms. Abby Brennan of 523 N. Dover Road was in favor of the building and stated the owner was receptive to Village input. Mr. Tom Bradford of 44 Chestnut Trail felt the conceptual front yard setback was perfect. Agenda Item #3. MOTION: Vice -Mayor Stone made a motion to approve SEU 02-21 with the two conditions recommended by staff; Council Member Young seconded the motion. Carried unanimously 4-0 (conflict of interest: Council Member Prince). 14. SEU 03-21: Application from BARBARITO GERALD M DD JCL BISHOP OF DIOCESE OF PALM BEACH for a Special Exception Use modification pursuant to Section 78- 180. MU District (i) (4) Special Exception Uses, of the Village of Tequesta Code of Ordinances. The Applicant is requesting Special Exception Use modification (Place of Assembly) to install a new 32 ft. high freestanding cross structure in the front yard. The subject property is located at 204 N. US Highway 1, Tequesta, FL 33469. Attorney Davis swore in three people who testified during the hearing. Attorney Davis asked if Council had any exparte communications or site visits that needed to be disclosed, none were disclosed. Ms. Zacarias explained this special exemption was for a cross on the grounds of St. Jude Catholic Church. Ms. Liz Schauer of St. Jude's Church explained the need to move the crucifix. MOTION: Vice -Mayor Stone made a motion to approve SEU 03-21; Council Member Prince seconded the motion. Carried unanimously 5-0. 15. RESOLUTION NO. 37-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE MAYOR OF TEQUESTA TO SIGN A "DIRECTOR OF COMMUNITY DEVELOPMENT CONSULTANT AGREEMENT" WITH NZ CONSULTANTS, INC. Mayor D'Ambra explained the resolution to approve the contract for Nilsa Zacarias and NZ Consultants as the Community Development office. Manager Allen highlighted a slight increase with the contract but stated there had not been an increase in previous years. MOTION: Vice -Mayor Stone made a motion to approve Resolution No. 37-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 16. Approval of Donation Agreement for Tequesta Public Safety Gym Fitness Equipment Chief Medina detailed the agreement of gym equipment donations from Rob Thompson of Waterfront Property Realty for the Village Public Safety gym. MOTION: Council Member Prince made a motion to approve public safety gym equipment donations; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 17. Approval of Property and Casualty Insurance FY 2021122 Renewals PRQgEi 1(bfi249 Agenda Item #3. Human Resource Director Merlene Reid detailed the property and casualty insurance increase and stated it was a budgeted item. Mayor D'Ambra inquired if the Village increased the deductible would the savings in premium offset the risk. Mr. Rodney Lewis of the Gehring Group stated it would not necessarily provide a savings and recommended staying at the current plan. Mr. Lewis also explained that several carriers were priced out last year and that the best were selected. MOTION: Council Member Prince made a motion to approve the renewal of the 2021/22 insurance Property & Casualty Insurance with the Florida Municipal Insurance Trust; Council Member Brandon seconded the motion. Carried unanimously 5-0. 18. Approval of Health, Dental and Life Insurance 2021122 Renewals Ms. Reid detailed the 3.8% increase across all plans, which was in the normal range of employers with under 100 employees. She stated that compared to surrounding municipalities the Village offered comparable benefits. Vice -Mayor Stone inquired about the difference in prices from Palm Beach Gardens, Stuart and Martin County as their costs were around $1,800 and the Village was around $2,344. Ms. Reid explained multiple factors contributed to that including having their own health facilities, differences in number of employees, and being self insured. Vice -Mayor Stone asked the Village to look into other options next year as he felt they could do better. MOTION: Council Member Prince made a motion to approve the renewal of the Village's health insurance with Florida Blue effective October 1, 2021, in line with Attachment 1, and to also approve the 2021/22 renewing Dental, Life and EAP renewals; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 19. Approve Personnel Policy Update - Telecommuting (2.12) Ms. Reid explained there were two part time employees who would qualify for telecommuting and this would allow for approval at the department head level. MOTION: Vice -Mayor Stone made a motion to approve the update to policy 2.12; Council Member Brandon seconded the motion. Carried unanimously 5-0. 20. Amend Personnel Policy 5.3: Village Holidays Manager Allen described the new federal holiday of Juneteenth and explained it would need to be approved by Council as it had a budget impact. Staff recommended approval of the federal holiday. PR9g(82-bfi24@ Agenda Item #3. MOTION: Council Member Brandon made a motion to approve the holiday and amend our Personnel policy 5.3: Village Holidays as presented; Council Member Young seconded the motion. Carried unanimously 5-0. 21. Authorize Piggyback Contract and Purchase Order with Felix & Associates of Florida for Utility Infrastructure Repairs and Improvements - Concentrate Disposal Pipe Relocation Mr. Hammond explained the relocation was due to the US1 Bridge construction. The Town of Jupiter also had a pipe that needed to be relocated from the same area and Felix and Associates was contracted for that. This agreement would piggy back off the Town of Jupiter contract. MOTION: Council Member Young made a motion to authorize piggyback contract and associated purchase requisition with Felix & Associates of Florida for relocating the existing concentrate disposal main at the intersection with Jupiter Point Drive; Council Member Brandon seconded the motion. Carried unanimously 5-0. 22. Approve Work Authorization No. 2 - Underground Utility Connections for Upper Floridan Aquifer Well Rehabilitation - Johnson -Davis, Inc. Mr. Hammond detailed the utilities team plan for investments into the well field. The presented contract helped safely dispose of well water during development. MOTION: Council Member Brandon made a motion to authorize Work Authorization No. 2 and associated purchase requisition with Johnson -Davis, Inc. for Underground Utility Connections for the Upper Floridan Aquifer Well Rehabilitation in the amount of $64,676.10; Council Member Young seconded the motion. Carried unanimously 5-0. 23. Council Discussion and Action on Florida League of Cities Proposed Resolutions Mayor D'Ambra wanted to get Council input before voting on several resolutions that were being presented at the Florida League of Cities meeting. These resolutions included support of Antonio L. Ortiz as the Florida League of Cities President, recognizing October 18th through the 24th as "Florida City Government Week", commemorating the Bicentennial of Florida, urging Congress to reauthorize the National Flood Insurance Program, another urging Congress to strengthen the Cybersecurity Infrastructure, one urging Congressional support of American Infrastructure Bonds, one addressing per- and polyfluoroalkyl substances, and finally one rebuilding and strengthening American Infrastructure. Council was in support of all Resolutions. PIRg@E832)fi24@ Agenda Item #3. MOTION: Council Member Young made a motion to approve support for the Florida League of Cities Resolutions; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 24. Annual Performance Review of Village Manager Jeremy Allen Council Member Prince expressed gratitude for Manager Allen. Council Member Young was leaning on other Council Members as she had only been on Council for a short period of time. She acknowledged Manager Allen was always professional and easy to work with. Council Member Brandon felt Manager Allen did a great job and brought out the best from employees. She also felt Covid had hindered the ability to fully perform within the community. Vice -Mayor Stone expressed the Village Manager was the most difficult job with five bosses. He thought Manager Allen was respectful of everyone's time and handled the challenges of Covid. Many residents also had shared their compliments of the Manager to the Vice -Mayor. Mayor D'Ambra felt Manager Allen did a great job aggressively seeking funding and budgets and echoed his fellow Council Members sentiments. His contract already called for a salary increase and looked to Council in regards to the bonus. Former Mayor Brennan described Manager Allen as a breath of fresh air. She felt all of Council was treated the same. She also shared he went with the lowest salary when he was hired and asked Council to be generous. Council discussed the contract with Attorney Davis and questioned last years increase, which was three percent. In 2019 the contract salary started at $165,000 and was at $175,000 for 2020. Council agreed to increase the Manager's base to $180,000, then he would get a 3% increase on October 1, 2021 which would increase his base to $185,000. The pay difference between the $14,000 and the $5,000 as an immediate bonus was about $9,000. They also increased the car allowance to $600. MOTION: Council Member Prince made a motion to approve the salary increase, bonus and car allowance for the Village Manager; Council Member Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS There were none. PRQgE843 )24@ Agenda Item #3. ADJOURNMENT MOTION: Council Member Prince made a motion to adjourn the meeting at 10:03 PM; Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PR@@E8 bf)24@ Agenda Item #3. MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL AUGUST 17, 2021 5:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 5:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Bruce Prince, Council Member Molly Young. AGENDA ITEMS 1. Discussion on FY2021-22 Budget Finance Director Hugh Dunkley provided an overview of the budget which consisted of eight funds for an estimated total of $30 million. The largest of those eight funds was the General Fund and Water Utilities Fund which comprise about 90% of the budget. He further explained there was a $1.2 million increase in the General Fund and a $5.3 million increase in the Water Utilities Fund with other funds remaining fairly constant. Mr. Dunkley stated the ad valorem tax was the largest revenue source for the Village. Manager Allen highlighted certain aspects of the budget. He stated there was not a planned millage rate increase and there was a 6.1 % increase in taxable property values. The American Rescue Plan (ARPA Funds), which were funds provided to help mitigate the effects of Covid19, was $1.1 million for the 2021-2022 Fiscal Year. The remaining ARPA funds were expected in 12 months. He explained the ARPA funds needed to be spent within five years and dollars needing to be obligated within three years. The funds were planned to be used towards salary increases, pension contributions, a part time Code Compliance Officer, Business Liaison and Special Events personnel, operating expenses, debt service for the new community center, police and fire vehicles, and road improvements. Manager Allen highlighted a decrease in administrative fees and an increase in state shared revenue and infrastructure surtax. Pag@deof 249 Agenda Item #3. The Fund balance was $158K over the two month operating expense requirement. The next goal for staff was a three month operating expense overage. Utilities Director Matt Hammond provided an overview of the Water Utilities budget. There was a 1.8% decrease in operating expenses for the Stormwater Fund due to the completion of the rate study. He explained the storm water rate increase and utilizing the ARPA Funds. The overall increase to the Water Utilities budget was due to large Capital Improvement Projects (CIP) including water treatment plant upgrades, water main replacement programs, well replacements, and filter media replacements. The previously approved water rate increase would also help offset costs. He was projecting an increase in the Water Utility Fund balance. Mr. Hammond detailed a project not reflected in the budget. The project would identify energy efficiency areas at the water plant to to increase efficiency with membranes. There was a $2 million projected cost which included design and consulting fees. It would provide a $105K reduction in energy costs per year and a 20 year net present value of $185K. It was net positive and would reduce the Village carbon footprint by 144 tons per year. Council had a lively discussion on the water budget, construction, and energy saving initiatives. Village Manager Allen detailed road work initiatives in Tequesta Country Club. He explained core sampling and the estimated cost of $30K per core sampling. There was a grant application for phase one and potentially for parts of phase two. The roads would be assessed annually and completed on a need basis. Council discussed the details of the core evaluations, road work, and sidewalk maintenance. Council Member Young inquired about the micro -transit initiative inclusion in the budget. Manager Allen explained the Florida Department of Transportation's (FDOT) 50% grant matching program would not allow the vehicles to cross US1 or sidewalks, which would pose a problem for the Village. The current programs were estimated to be over $100K and grant deadlines were in June of 2022. The Environmental Advisory Committee was continuing their research on more affordable and flexible micro -transit options for the Village. Until a solution was found it was left off the budget. Manager Allen detailed the Business Liaison and Special Events position that would be funded with the ARPA funds. He highlighted the position, if successful, needed be absorbed into the operating fund over three years. There was a $1 million grant available for Remembrance Park but the approved $50K grant would need to be withdrawn. The $50K grant covered landscaping and walk ways. To qualify for the $1 million grant Remembrance Park would need to be ADA (American Disabilities Act) compliant and required a parking lot. Town Hall meetings would be scheduled by the end of the year, from those a draft plan would be developed for Council review. Once a draft plan was approved construction drawings and estimates would be acquired. Agenda Item #3. Tequesta Park completed improvements included the dog park and tennis courts. The $132K maintenance budget was the same as previous years. There was $30K in the budget for field improvements and ADA compliant upgrades. The next steps involved a long term maintenance budget with and without the state requested funding. The request to the State had not yet been submitted. If the Village was approved for the state funding, public engagement on a master plan design would be initiated. Council wanted options for artificial turf and pervious pavement in the presentation to the State. The presentation for the State budget hearing would be provided to Council for review on September 3rd with final approval at the September 9th Council meeting. The land acquisition grant was not funded through the State and would not be available for the purchase of Paradise Park. Council discussed continuing the month to month lease until the end of the year. Discussions on Paradise Park would continue. Village Manager Allen requested Council direction for Tequesta Fest. Due to Covid19, staff was recommending a smaller event similar to the 2020 event at Constitution Park. The smaller event would be budgeted for $45K versus $81 K. With the many unknowns of Paradise Park, Covid and the new Recreation Center a smaller event was preferred. ADJOURNMENT The meeting was adjourned at 7:25 PM. MOTION: Council Member Brandon made a motion to adjourn the meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.