HomeMy WebLinkAboutDocumentation_Regular_Tab 04_9/9/2021Agenda Item #4.
Regular Council
STAFF MEMO
Meeting: Regular Council - Sep 09 2021
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting
the following agreements, proposals, commitments and memorandum of understanding to Council.) 1.
Capitol Carpet and Tile Agreement -Public Works, $2,877.70 (The Capitol Carpet and Tile Agreement
is on file in the Public Works Department for review. Please contact Janet McCorkle at 561-768-0482
to view the file). 2. Inland Grading, Inc. Proposal 21111-Utilities, $15,615.00 (The Inland Grading, Inc.
Proposal is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-
0482 to view the file). 3. Jones Edmunds & Associates Work Authorization JESTW21.01-Utilities,
$24,925.00, (The Jones Edmunds & Associates Work Authorization is on file in the Utilities Department
for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 4. Kimley Horn Work
Authorization Tequesta Bridge Underwater Inspection Services -Public Works, $4,800.00 (The Kimley
Horn Work Authorization is on file in the Public Works Department for review. Please contact Janet
McCorkle at 561-768-0482 to view the file). 5. Munyan Painting & Restoration Contract -Utilities,
$10,729.00 (The Kimley Horn Work Authorization is on file in the Utilities Department for review. Please
contact Janet McCorkle at 561-768-0482 to view the file). 6. Palm Beach Gardens Fire Rescue Hold
Harmless Agreement -Fire Department, $N/A (The Palm Beach Gardens Fire Rescue Hold Harmless
Agreement is in the Fire Department for review. Please contact Tessa McKay at 561-768-0559 to view
the file). 7. Transportation Control Systems Quote 15483-Public Works, $140.00 (The Transportation
Control Systems Quote is on file in the Public Works Department for review. Please contact Janet
McCorkle at 561-768-0482 to view the file). 8. Verizon GPS Service Order Contract -Public Works,
$130.00 (The Verizon GPS Service Order Contract is on file in the Public Works Department for review.
Please contact Janet McCorkle at 561-768-0482 to view the file). 9. Zoll Monitor Maintenance
Agreement -Fire Department, $3,847.50, (The Zoll Monitor Maintenance Agreement is on file in the Fire
Department for review. Please contact Tessa McKay at 561-768-0559 to view the file).
SUMMARY:
of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting
the following agreements, proposals, commitments and memorandum of understanding to Council.)
1. Capitol Carpet and Tile Agreement -Public Works, $2,877.70 (The Capitol Carpet and Tile Agreement
is on file in the Public Works Department for review. Please contact Janet McCorkle at 561-768-0482
to view the file).
2. Inland Grading, Inc. Proposal 21111-Utilities, $15,615.00 (The Inland Grading, Inc. Proposal is on
file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the
file).
3. Jones Edmunds & Associates Work Authorization JESTW21.01-Utilities, $24,925.00, (The Jones
Edmunds & Associates Work Authorization is on file in the Utilities Department for review. Please
contact Janet McCorkle at 561-768-0482 to view the file).
Page 39 of 249
Agenda Item #4.
4. Kimley Horn Work Authorization Tequesta Bridge Underwater Inspection Services -Public Works,
$4,800.00 (The Kimley Horn Work Authorization is on file in the Public Works Department for review.
Please contact Janet McCorkle at 561-768-0482 to view the file).
5. Munyan Painting & Restoration Contract -Utilities, $10,729.00 (The Kimley Horn Work Authorization
is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view
the file).
6. Palm Beach Gardens Fire Rescue Hold Harmless Agreement -Fire Department, $N/A (The Palm
Beach Gardens Fire Rescue Hold Harmless Agreement is in the Fire Department for review. Please
contact Tessa McKay at 561-768-0559 to view the file).
7. Transportation Control Systems Quote 15483-Public Works, $140.00 (The Transportation Control
Systems Quote is on file in the Public Works Department for review. Please contact Janet McCorkle at
561-768-0482 to view the file).
8. Verizon GPS Service Order Contract -Public Works, $130.00 (The Verizon GPS Service Order
Contract is on file in the Public Works Department for review. Please contact Janet McCorkle at 561-
768-0482 to view the file).
9. Zoll Monitor Maintenance Agreement -Fire Department, $3,847.50, (The Zoll Monitor Maintenance
Agreement is on file in the Fire Department for review. Please contact Tessa McKay at 561-768-0559
to view the file).
This document and any attachments may be reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
POTENTIAL MOTION- • •
This agenda item is respectfully submitted for your review and approval.
Capitol Carpet and Tile Memo -Public Works.ada
Inland Grading, Inc. Proposal 21111 Memo-Utilities.ada
Jones Edmunds & Assoc. Work Authorization JESTW21.01 Memo-Utilities.ada
Kimley Horn Teguesta Bridge Underwater Inspection Services Memo -Public Works.ada
Munyan Painting Memo-Utilities.ada
Palm Beach Gardens Fire Rescue Hold Harmless Agreement Memo -Fire Dept.ada
Transportation Control Systems Memo -Public Works.ada
Verizon GPS Service Order Memo -Public Works.ada
Zoll Monitor Maintenance Agreement Memo.ada
Page 40 of 249
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of Tequesta
i
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Capitol Carpet and Tile and Window Fashions
Date: August 18, 2021
561-768-0700
www.tequesta.org
The following agenda item is a vendor required signature for an estimate to purchase and
install carpeting in the Police Department.
The work will include the removal and disposal of the existing carpet and the preparation and
installation of the new carpet.
The Carpet will be replaced in four offices, totaling 53sy.
The total cost for services is $2,877.70. Funding for these services is
available in Public Works Account, 001-210-546.303, Building Repair and
Maintenance.
Douglas Chambers
Director
Department of Public Works
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 41 of 249
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 42 of 249
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 43 of 249
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of Tequesta
To: Jeremy Allen —Village Manager
Through: Matthew Hammond — Utilities Director
From: David Tinoco — Distribution Superintendent
Date: August 20, 2021
Re: Bioswale Installation — Recommendation of Award
561-768-0700
www.tequesta.org
Beginning in Fiscal Year 20 the Utility Department has been retrofitting existing swales within
Village right-of-ways with bioswales to improve drainage and nutrient removal. The areas
selected for this work has initially been locations that experience localized ponding during high
rain events. The next phase of areas identified for bioswale retrofit are on Beacon Street
(between Cedar Ave and Seabrook Rd), Riverside Drive (near Tequesta Dr) and on Fairview East.
To complete this work quotes were requested from qualified contractors to install approximately
347 linear feet of bioswale at these locations. Note that all quotes include course gravel,
engineered biosoil, drainage pipe and filter fabric to be provided by the Village. Three vendors
responded (Inland Grading, Sunshine Land Design and Shenandoah General Construction) with
Eddie Huggins Land Grading declining due to work load. Each quote was reviewed by Utilities
staff for adequacy and the tabulation of quotes is below:
VENDOR
SCOPE
QUOTES
NOTES
Inland Grading, Inc.
Install —347 LF of Bioswale
$15,615.00
Sunshine Land Design
Install —347 LF of Bioswale
$19,501.28
Shenandoah
Install —347 LF of Bioswale
$24,834.00
Eddie Huggins Land
Grading
Install —347 LF of Bioswale
Declined due to heavy
current work load
After evaluation of the submitted proposals, Utilities staff recommends the project be awarded
to Inland Grading, Inc. in the amount of $15,615.00. Inland Grading successfully completed the
previous phase of bioswale retrofits earlier this year. The approved Fiscal Year 21 Stormwater
Enterprise Fund budget includes $56,000 for swale restoration projects, $30,000 of which coming
from a Florida Department of Environmental Protection Non -Point Source grant.
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 44 of 249
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of Tequesta
S s
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•��C. cook �
561-768-0700
www.tequesta.org
To: Jeremy Allen —Village Manager
From: Matthew Hammond — Utility Director
Date: August 25, 2021
Re: Work Authorization JE STW21.01— Stormwater Management Guidance
Documents
Please find a partially executed copy of Work Authorization (WA) JE STW21.01 with Jones
Edmunds & Associates for your signature. This WA, in the amount of $24,925.00, is for consulting
engineering services to develop a stormwater management guidance manual. This manual will
assist new development within the Village to apply low -impact development stormwater
principles. The FY20-21 Stormwater Enterprise Fund (GL# 403-250-531.302) contains $33,000
available to complete this work authorization.
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 45 of 249
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of Tequesta
i
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Tequesta Drive Bridge Underwater Inspection Services
Date: August 18, 2021
561-768-0700
www.tequesta.org
The following agenda item is a Work Authorization for Kimley Horn and Associates to conduct
an underwater inspection at Tequesta Bridge.
The FDOT inspects the Bridge every two years. Transytems Corporation identified a potential
soil leak at one of the Pilings, (6-4). The recommendation is to seal the joint.
Additionally, minor above ground repairs were noted in the inspection report.
The Consultant, Kimley Horn, will conduct and underwater inspection with two engineers with
Scuba Certification. After which the consultant will provide a report of the their findings and
repair recommendations.
The cost associated with this work authorization is $4,800 and available in the Public Works
Account 001.210.531-302, Engineering Services.
Douglas Chambers
Director
Department of Public Works
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 46 of 249
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 47 of 249
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 48 of 249
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of Tecluesta
S s
r . ♦� o
•��C. cook �
To:
Jeremy Allen —Village Manager
Through:
Matthew Hammond — Utilities Director
From:
Nate Litteral — Water Plant Superintendent
CC:
Hugh Dunkley —Finance Director
Date:
August 4, 2021 (Revised August 13, 2021)
561-768-0700
www.tequesta.org
Re: REVISED -Recommendation of Award — Exterior Painting of Reverse Osmosis
Plant Building
The Utilities Department has a need to repaint the exterior of the Reverse Osmosis Building at
the Water Treatment Plant. To achieve this, three quotes were solicited from qualified vendors:
American Painting, Sun Art Painting, and Munyan Painting. After meeting with Utilities staff to
review the scope, three of the vendors submitted proposals (attached). Note: Munyan Painting
originally declined to quote due to workload however they followed back up and chose to quote
the work. The results are summarized below.
Vendor
Quote
Notes
American Painting Corp.
$15,200
Quote meets all of the requested specifications
for proper surface prep and painting.
Sun Art Painting Corp.
$26,500
Quote meets all of the requested specifications
for proper surface prep and painting.
Munyan Painting
$10,729
Quote meets all of the requested specifications
for proper surface prep and painting.
After review of the proposals received, Utilities staff recommends awarding the project to
Munyan Painting in the amount of $10,729. The approved FY21 budget included $15,000 to
complete this project.
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 49 of 249
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 50 of 249
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 51 of 249
Agenda Item #4.
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
To: Jeremy Allen, Village Manager
From: James Trube, Fire Chief
Date: September 9, 2021
561-768-0700
www.tequesta.org
Re: Palm Beach Gardens Fire Rescue Hold Harmless Agreement
Please find attached the hold harmless agreement from Palm Beach Gardens Fire
Rescue. This will enable us to be able to train at their new training facility, beginning
in September 2021. Participating in these training exercises will help us to reach our
ISO requirements.
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 52 of 249
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 53 of 249
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 54 of 249
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of Tecluesta
S s
r . ♦� o
e
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Transportation Controls Systems
Date: August 18, 2021
561-768-0700
www.tequesta.org
The following agenda item is a Vendor required sales quote requiring a signature.
Transportation Control Systems, located in Tamps Florida, manufactures and distributes
advanced traffic products.
We purchased two collar assemblies for the new crosswalk station on Tequesta and Point Drive.
The total cost for this purchase is $140.00 and available in the Public Works account, 546.305.
Douglas Chambers
Director
Department of Public Works
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 55 of 249
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 56 of 249
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 57 of 249
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of Tecluesta
S s
r . ♦� o
e
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Verizon GPS Service Order
Date: August 18, 2021
561-768-0700
www.tequesta.org
The following agenda item is a Vendor required service order to move GPS units to new Utility
Trucks.
The Utility Department purchased two new pick-up trucks. The old Vehicles will be sold through
auction. The GPS units in the old trucks will be transferred to the new trucks.
There is a $130.00 cost associated with transferring the GPS between vehicles.
Funding is available in the Utility Departments Vehicle Repair and Maintenance account,
546.302.
Douglas Chambers
Director
Department of Public Works
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 58 of 249
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 59 of 249
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 60 of 249
Agenda Item #4.
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
To: Jeremy Allen, Village Manager
From: James Trube, Fire Chief
Date: September 9, 2021
Re: Zoll Monitor Maintenance Agreement
561-768-0700
www.tequesta.org
Please find attached the Zoll Monitor Maintenance Agreement for $3,847.50 for 3
monitors. The effective dates of the agreement are 10/1/2021-9/30/2022. This
agreement enables us to keep our monitors in good working order so that we can
continue to provide excellent care to our patients.
Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon
Council Member Bruce Prince Council Member Molly Young
Village Manager Jeremy Allen
Page 61 of 249
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 62 of 249
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 63 of 249