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HomeMy WebLinkAboutMinutes_Regular_8/12/2021MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL AUGUST 12, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Deputy Village Clerk Mary Ann Grieser. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Bruce Prince, Council Member Molly Young. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Prince An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance led by Council Member Prince. APPROVAL OF AGENDA MOTION: Council Member Young made a motion for approval of the agenda; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. PRESENTATION 1. US 1 Bridge Replacement Project Update - Florida Department of Transportation Mr. Bod Barthelemy of Florida Department of Transportation (FDOT) introduced the presentation detailing the US1 bridge construction. Mr. Vergil Versaggi of Mehta Engineering explained the $122 million construction cost and start date of September 25, 2021 with it lasting until early 2026. He detailed a $3.5 million construction incentive to complete the bridge on time and a bonus of $1.5 million for two lanes completed. Mr. Versaggi further described some of the improvements including bike lanes, sidewalks, lighting, drainage and intelligent transportation systems and stated old materials was going towards offshore reefs. Mr. Scott Case of Evolution Engineering detailed the detours and turn lanes being implemented. He explained some traffic configurations would be temporary and returned to normal upon completion, with the exception of Alternate A1A and Old Dixie Highway as those improvements would be permanent. There would be traffic systems in place to provide 24/7 real time monitoring through blue tooth devices and closed circuit televisions which would correct traffic issues, signals and delays. Dynamic Messaging Signs (DMS) was also to be used to relay updates to drivers. Mr. Case also explained the environmentally sensitive area and steps taken to protect the area. Ms. Angel Gardner of The Valerin Group explained the communications and outreach to communities to keep all parties and residents aware of construction and timelines. There would be "coffee with the project team" events and regular community group meetings, council meetings and construction open houses scheduled in September. Council Member Brandon asked where the DMS would be located. Mr. Case stated it would be located on the north side of the bridge, north of Alt A1A and US1 traveling southbound. She was concerned for emergency vehicles and the construction team explained they were meeting with emergency response teams to address these concerns. Mayor D'Ambra was concerned about Center Street and Indiantown as these were the biggest congestion areas. He asked if it was possible to have flow through commuters move to Interstate 95 to alleviate some of that traffic. FDOT said that was something they would research and provide a more robust plan if possible. A second area of concern was Old Dixie Highway, which was being addressed, and the Alternate A1A bridge. He was concerned Tequesta would be facing this again with that bridge. FDOT did not anticipate work with that bridge in the coming future. 2. General Employee Pension Board Presentation by Chair Michael Rhodes Mr. Ben Ward, the Secretary of the General Employee Pension Fund, provided a performance update and information about the funds. He explained when an employee retired they received 2% of their final compensation which was based on the five highest years of their last ten years of service. Members became eligible at 62 years of age or after 30 years of service. Financial advisors, Andco Consulting, provided a summary at the last quarterly meeting. The assets were allocated in domestic equities at 5%, global equities at 15%, domestic fixed at 19.5%, global fixed at 4% and real estate investments at 9.8%. Compared to median investments and benchmarks the funds were performing well. Real estate was the most concerning, but given the real estate climate it was expected. The actuarial report came back in good status and fully funded at 104%. The Village contribution will drop from 11.06% last year to 6%. Vice -Mayor Stone asked if there was any thought to reducing some risk in the equity investments while the market is high. Mr. Ward explained many investments are in growth stock and if the market shifts it would be looked at. Mr. Ward would bring this up to the advisory board as well. Vice -Mayor Stone also inquired about record keeping; Mr. Ward explained it had some bumps, but was in a comfortable position now. Mayor D'Ambra inquired about value stocks; Mr. Ward explained the board does their due diligence to avoid those traps. Mayor D'Ambra was also concerned with the contributions and wanted the board to watch that closely. Mayor D'Ambra asked what the total plan expenses were, including the record keeper and the management expenses; Mr. Ward thought it was under 2%, but would follow up with the exact number. 3. Presentation by Eli Kauffman - Manager/Clerk Summer Intern Summer Intern, Eli Kauffman, presented a Village of Tequesta Residents Academy program. He explained how this program would educate residents about local government and allow various departments to share what they do for the community. He detailed the 20 seat program, which was for incorporated residents 18 years of age and older, and available on a first come first served basis. Depending on the success of the initial academy a junior academy could be offered. The seven week, 8 session program would be from 6 to 8 p.m. and included a tour of the facility, free dinner from a local Tequesta eatery, and a completion certificate. The program would allow each department 30 minutes to present information and would include a section for the Tequesta Business Forum. A February start date and schedule was provided. Council Member Prince was excited for the program. Council Member Brandon thought it would be great to line up with public meetings and Mayor D'Ambra loved the idea of a junior academy. Village Manager Allen praised Mr. Kauffman and congratulated him on his great work over the summer. CONSENT AGENDA MOTION: Council Member Brandon made a motion to pull item number five sub -item number three from the agenda; seconded by Vice -Mayor Stone. Carried unanimously 5-0. MOTION:Vice-Mayor Stone made a motion to approve the consent agenda; seconded by Council Member Young. Carried unanimously 5-0. 4. MINUTES: June 28, 2021 Workshop, July 8, 2021 Regular Council Meeting, and July 15, 2021 Workshop 5. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Chen Moor & Associates Stormwater Permitting Work Authorization -Utilities, $20,540.00 (The Chen Moor & Associates Stormwater Permitting Work Authorization is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 2. CISA Cybersecurity Assessments - IT, $N/A, (The CISA Cybersecurity Assessment Authorization is on file in the IT Department for review. Please contact Brad Gomberg at 561-768-0554 to view the file). 3. Kimley-Horn and Associates Work Authorization -Administration, $5,750.00, (The Kimley-Horn and Associates Work Authorization is on file in Administration for review. Please contact Debra Telfrin at 561-768-0465 to view the file). MOTION: Council Member Prince made a motion to approve to approve sub item three; Vice -Mayor Stone seconded the motion. Carried 4-1, with Council Member Brandon opposed. 4. Mock Roos Additional Services Work Authorization -Utilities, $6,500.00, (The Mock Roos Additional Services Work Authorization is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 5. Playmore Recreational Product and Services Quotation 16418, $5,399.00, (The Playmore Recreational Product and Services Quotation is on file in the Parks & Recreation Department for review. Please contact Greg Corbitt at 561-768-0473 to view the file). 6. Playmore Recreational Product and Services Quotation 16418a, $10,219.75, (The Playmore Recreational Product and Services Quotation is on file in the Parks & Recreation Department for review. Please contact Greg Corbitt at 561-768-0473 to view the file). 6. RESOLUTION NO. 36-211 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A PERMIT APPLICATION FEE FOR DOG -FRIENDLY DINING END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mrs. Beth Dillinger of 104 West Beverly Road, Jupiter addressed Council on a low income Senior Citizen tax exemption. She provided a handout for Council with details of surrounding municipalities who have passed the tax exemption. She explained there were 73 seniors in Tequesta that would benefit from the tax exemption. COMMUNICATIONS FROM COUNCIL Council Member Brandon thanked the police chief on operation stay safe. STANDING REPORTS Village Attorney No report. Village Manager Manager Allen recognized Firefighters Jason Fawcett, Dave McGovern, Kristopher Wilhelm, Christopher Chance, Ray Giblin, John Kostyo and Ron Sambelli who participated in the rescue efforts the for the city of Surfside after the condo collapse. Manager Allen also recognized Building Director Jose Rodriquez who was participating in a Palm Beach County subcommittee which was writing a building certification process due to the Surfside condo collapse. 7. August Manager's Report through July 31 Police Department Police Chief Gus Medina detailed the new 6am - 6pm start time which was implemented to assist with bus stop and back to school traffic. He discussed department events and trainings that were completed and mentioned planning a National Night Out drive by parade similar to the Town of Jupiter's. Chief Medina announced his new appointment as Vice President for the Chiefs Association of Palm Beach County as well as the fulfillment of the Covid grant. The Police Department was also taking part in several meetings regarding the US1 Bridge closure. Mayor D'Ambra praised the police departments work with the community. Vice -Mayor Stone inquired about the high wind vehicle as the Village was now in hurricane season. Chief Medina responded the vehicle was operational should a storm come ashore. Fire Department Chief Trube discussed the Covid 19 Delta variant surge. He was also taking part in several US1 Bridge closure meetings. He discussed hurricane flood exercises, water rescue classes, Rotary club presentations and operation safe start. He thanked Captain Dan Tilles, Lieutenant Ray Giblin, Firefighter Andre Dodd and Office Manager Tessa McKay on the handling of the Palm Beach County Emergency Management inspection of the Emergency Medical Services which the Village passed with no deficiencies. He also acknowledged Firefighter John Kostyo's completion of his Associates Degree and Firefighter Jason Fawcett's completion of Fire Officer 1 training. Council Member Brandon thanked the dispatchers for their great work. UTILITIES Utilities Manager Matt Hammond acknowledged David Tinoco and Stephen Mesagno who represented the Village on WPTV Channel 25. They highlighted the work completed in preparation of storms. Mr. Hammond presented photos of maintenance projects that were in progress at the water treatment plant. He also thanked the water treatment summer intern, Chelsea. REGULAR AGENDA OLD BUSINESS 8. RESOLUTION 38-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ESTABLISHING AN AD HOC ADVISORY BOARD TO THE VILLAGE COUNCIL TO BE KNOWN AS THE CHARTER REVIEW BOARD; ESTABLISHING ITS PURPOSE; PROVISING FOR ITS MAKEUP; AND ESTABLISHING THE TERM OF ITS EXISTENCE; PROVIDING AND EFFECTIVE DATE. Manager Allen detailed the six applicants for the charter review with one not being a resident of the Village. Each applicant addressed council. David Hudson of 34 Egret Hill in Tequesta Pines was excited to give back. Abby Brennan, former Mayor, of 523 N. Dover Road looked forward to continued involvement with the Village as part of the committee. Kim Kraft of 500 N. Cypress wanted to give back and learn more about the Village. Dr. Gary Vonk of 250 Beach Road had experience in the community and wanted to get more involved with the Village. Marcia Nielson of 94 Beechwood Trail was a history keeper of the community and felt she would have valuable knowledge to share. Council agreed that all five resident applicants were well qualified and would provide great feedback. MOTION: Council Member Prince made a motion to approve the five applicants for the charter review committee; Council Member Brandon seconded the motion. Carried unanimously 5-0. 9. ORDINANCE NO. 11-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE XI. SIGNS. SEC. 78- 742. EXEMPTIONS. TO REVISE REGULATIONS FOR SANDWICH BOARD PLACEMENT, PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 11-21 title into the record. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; there being no comments the hearing was closed. MOTION: Vice -Mayor Stone made a motion to approve Ordinance No. 11-21; Council Member Prince seconded the motion. Carried unanimously 5-0. 10. ORDINANCE NO. 12-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TE-QUESTA, FLORIDA, AMENDING THE VILLAGE CHARTER AT ARTICLE II. SECTION 2.02. TO ADJUST THE DATES FOR QUALIFYING FOR MU-NICIPAL ELECTED OFFICE, AT THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS Attorney Davis read Ordinance No. 12-21 title into the record. Attorney Davis explained the ordinance brings the Village into compliance with the Palm Beach County municipal election qualifying period change request. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; Council requested it be advertised as the qualifying period was almost a month earlier. MOTION: Vice -Mayor Stone made a motion to approve Ordinance No. 12-21; Council Member Young seconded the motion. Carried unanimously 5-0. 11. ORDINANCE NO. 13-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION, ARTICLE V. ELECTIONS, SECTIONS 2-233 AND 2-271 TO ADJUST THE DATES FOR QUALIFYING FOR MUNICIPAL ELECTED OFFICE, AT THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS; FURTHER AMENDING THIS ARTICLE TO DELETE OBSOLETE TEXT Attorney Davis read Ordinance No. 13-21 title into the record. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; there being no comments the hearing was closed. MOTION: Vice -Mayor Stone made a motion to approve Ordinance No. 13-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 12. RESOLUTION 39-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A PRELIMINARY TEQUESTA PARK CONCEPTUAL MASTER PLAN; DIRECTING THE VILLAGE MANAGER TO PROVIDE SAID PRELIMINARY CONCEPTUAL MASTER PLAN TO THE STATE OF FLORIDA THROUGH THE VILLAGE'S CONGRERSSIONAL REPRESENTATIVE AND SENATOR FOR LEGISLATIVE FUNDING Mayor D'Ambra provided a description of the State owned Tequesta Park detailing the Village agreement of providing maintenance, it's degraded state, the natural area in the park and the redevelopment of areas that were already recreational. The intent of the Village was to preserve the natural areas, remove invasive species, and provide upgrades to existing features. There was no urgency in the development and the master plan was amendable. The priority was taking advantage of State and Federal money potentially available this year in conjunction with the support of Representative John Snyder, Senator Bobby Powell, the Town of Jupiter and Martin County. He clarified public input would be sought before finalizing any plans. Mr. Mark Sapirie of Tequesta Country Club felt the proposal was not credible. He did not feel the State would accept it and it would discredit the Village. He asked the Village to conserve natural habitat. Mr. Robert Shaw of 198 Golf View took issue with preserving natural habitats. In his view the proposed park took away the trail. Mayor D'Ambra explained the plan was not the final plan and was revised with the most recent version leaving the trail. Mr. Shaw wanted to be sure the community was involved and was concerned about storm water management. Ms. Jessica Namath of 20 Shady Lane had environmental and safety concerns due to the additional traffic and visitors. Mr. Joseph Namath did not support the resolution and would like to see a compromise. He urged Council to review it further. Ms. Marcia Nielson of 94 Beechwood Trail was concerned about expenses and budgets over the years and thought the money would be better spent at other parks. Ms. Maria Pearson of 101 Del Sol Circle provided Council with her talking points, and was concerned with the order of events. She was also concerned with the budget, lack of public hearings, questioned why the Village contracted with a lobbyist, and wanted Martin County involvement since it resided in Martin County. Manager Allen explained the missing pages from the agenda documentation were questions on the application that did not pertain to the park and provided an example of a question referencing water utilities. Council Member Prince appreciated the input and explained the unique opportunity to apply for the money now. There was potential, after applying, that the Village would not receive any money or only some money and further did not need to accept the money. If the Village did not apply then the Village received nothing. The park needed repairs and he was voting in favor of the resolution. Council Member Brandon hesitated to submit a presentation without a pre-process. She wanted to improve the park, but believed the current plan did not fit. She felt the park needed to be upgraded, but tax payers would support the maintenance and was concerned with how that support would be handled. Mayor D'Ambra explained the additional baseball field was removed, the trail was not removed, that there was an opportunity to receive funding, and the legislative committee process and goals. Council Member Young noted she donated discretionary funds to the Kimley-Horn scaled version after the last workshop. She felt the park was embarrassing and a better baseline plan was needed. She agreed the process was rushed and wanted a long term analysis with resident input before money was accepted. Council Member Young was also concerned with ground water. She asked for additional language stating the plan was subject to change after public comment and additional analysis. She also asked for reserves from the State. Mr. Hammond detailed the three wells located in Tequesta Park along the west boundary. The nitrate and nitrite levels in the wells were at non detect levels and risk with the proposed plan was very low. MOTION: Vice -Mayor Stone made a motion to approve Resolution 39-21 with additional wording added to reflect it was subject to change after public review and further analysis; Council Member Prince seconded the motion. Carried 4-1 (opposed: Council Member Brandon). NEW BUSINESS 13. SEU 02-21: Application from MASTROIANNI FAMILY HEADQUARTERS LLC. for a Special Exception Use pursuant to Section 78-180. MU District (i) (14) Special Exception Uses, of the Village of Tequesta Code of Ordinances. The Applicant is requesting a Special Exception Use (Business Service) to build a (4) story -story, 33,274 sq. ft. office building. The application includes a landscaping plan, one (1) monument sign, and other site improvements. The address of the property is 691 N. US Highway 1, Tequesta, Florida 33469. Attorney Davis reminded Council of their role in a Quasi Judicial proceeding Attorney Davis swore in four people who testified during the hearing. Attorney Davis asked if Council had any exparte communications or site visits that needed to be disclosed, Council Member Prince was bidding on the project and was excused from discussion and voting and would submit a Voting Conflict Form. Community Development Director Nilsa Zacarais explained the building site. Staff recommended two conditions of approval which the applicant agreed with. Mr. George Gentile, President of 2GHO Inc., was representing the Mastroianni Family for their headquarters. He explained he was there for the special exemption use of an office building and presented a slide show of the conceptual design. He explained the front was being relocated to US1, to not interrupt the residential area behind the building. Mr. Gentile stated they had met or exceeded all the special exception requirements in the code and would have little impact to the area. The building would also have all landscaping, screening and buffering required and felt it was a great benefit for the Village. Ms. Abby Brennan of 523 N. Dover Road was in favor of the building and stated the owner was receptive to Village input. Mr. Tom Bradford of 44 Chestnut Trail felt the conceptual front yard setback was perfect. MOTION: Vice -Mayor Stone made a motion to approve SEU 02-21 with the two conditions recommended by staff; Council Member Young seconded the motion. Carried unanimously 4-0 (conflict of interest: Council Member Prince). 14. SEU 03-21: Application from BARBARITO GERALD M DD JCL BISHOP OF DIOCESE OF PALM BEACH for a Special Exception Use modification pursuant to Section 78-180. MU District (i) (4) Special Exception Uses, of the Village of Tequesta Code of Ordinances. The Applicant is requesting Special Exception Use modification (Place of Assembly) to install a new 32 ft. high freestanding cross structure in the front yard. The subject property is located at 204 N. US Highway 1, Tequesta, FL 33469. Attorney Davis swore in three people who testified during the hearing. Attorney Davis asked if Council had any exparte communications or site visits that needed to be disclosed, none were disclosed. Ms. Zacarias explained this special exemption was for a cross on the grounds of St. Jude Catholic Church. Ms. Liz Schauer of St. Jude's Church explained the need to move the crucifix. MOTION: Vice -Mayor Stone made a motion to approve SEU 03-21; Council Member Prince seconded the motion. Carried unanimously 5-0. 15. RESOLUTION NO. 37-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE MAYOR OF TEQUESTA TO SIGN A "DIRECTOR OF COMMUNITY DEVELOPMENT CONSULTANT AGREEMENT" WITH NZ CONSULTANTS, INC. Mayor D'Ambra explained the resolution to approve the contract for Nilsa Zacarias and NZ Consultants as the Community Development office. Manager Allen highlighted a slight increase with the contract but stated there had not been an increase in previous years. MOTION: Vice -Mayor Stone made a motion to approve Resolution No. 37-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 16. Approval of Donation Agreement for Tequesta Public Safety Gym Fitness Equipment Chief Medina detailed the agreement of gym equipment donations from Rob Thompson of Waterfront Property Realty for the Village Public Safety gym. MOTION: Council Member Prince made a motion to approve public safety gym equipment donations; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 17. Approval of Property and Casualty Insurance FY 2021122 Renewals Human Resource Director Merlene Reid detailed the property and casualty insurance increase and stated it was a budgeted item. Mayor D'Ambra inquired if the Village increased the deductible would the savings in premium offset the risk. Mr. Rodney Lewis of the Gehring Group stated it would not necessarily provide a savings and recommended staying at the current plan. Mr. Lewis also explained that several carriers were priced out last year and that the best were selected. MOTION: Council Member Prince made a motion to approve the renewal of the 2021/22 insurance Property & Casualty Insurance with the Florida Municipal Insurance Trust; Council Member Brandon seconded the motion. Carried unanimously 5-0. 18. Approval of Health, Dental and Life Insurance 2021122 Renewals Ms. Reid detailed the 3.8% increase across all plans, which was in the normal range of employers with under 100 employees. She stated that compared to surrounding municipalities the Village offered comparable benefits. Vice -Mayor Stone inquired about the difference in prices from Palm Beach Gardens, Stuart and Martin County as their costs were around $1,800 and the Village was around $2,344. Ms. Reid explained multiple factors contributed to that including having their own health facilities, differences in number of employees, and being self insured. Vice -Mayor Stone asked the Village to look into other options next year as he felt they could do better. MOTION: Council Member Prince made a motion to approve the renewal of the Village's health insurance with Florida Blue effective October 1, 2021, in line with Attachment 1, and to also approve the 2021/22 renewing Dental, Life and EAP renewals; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 19. Approve Personnel Policy Update - Telecommuting (2.12) Ms. Reid explained there were two part time employees who would qualify for telecommuting and this would allow for approval at the department head level. MOTION: Vice -Mayor Stone made a motion to approve the update to policy 2.12; Council Member Brandon seconded the motion. Carried unanimously 5-0. 20. Amend Personnel Policy 5.3: Village Holidays Manager Allen described the new federal holiday of Juneteenth and explained it would need to be approved by Council as it had a budget impact. Staff recommended approval of the federal holiday. MOTION: Council Member Brandon made a motion to approve the holiday and amend our Personnel policy 5.3: Village Holidays as presented; Council Member Young seconded the motion. Carried unanimously 5-0. 21. Authorize Piggyback Contract and Purchase Order with Felix & Associates of Florida for Utility Infrastructure Repairs and Improvements - Concentrate Disposal Pipe Relocation Mr. Hammond explained the relocation was due to the US1 Bridge construction. The Town of Jupiter also had a pipe that needed to be relocated from the same area and Felix and Associates was contracted for that. This agreement would piggy back off the Town of Jupiter contract. MOTION: Council Member Young made a motion to authorize piggyback contract and associated purchase requisition with Felix & Associates of Florida for relocating the existing concentrate disposal main at the intersection with Jupiter Point Drive; Council Member Brandon seconded the motion. Carried unanimously 5-0. 22. Approve Work Authorization No. 2 - Underground Utility Connections for Upper Floridan Aquifer Well Rehabilitation - Johnson -Davis, Inc. Mr. Hammond detailed the utilities team plan for investments into the well field. The presented contract helped safely dispose of well water during development. MOTION: Council Member Brandon made a motion to authorize Work Authorization No. 2 and associated purchase requisition with Johnson -Davis, Inc. for Underground Utility Connections for the Upper Floridan Aquifer Well Rehabilitation in the amount of $64,676.10; Council Member Young seconded the motion. Carried unanimously 5-0. 23. Council Discussion and Action on Florida League of Cities Proposed Resolutions Mayor D'Ambra wanted to get Council input before voting on several resolutions that were being presented at the Florida League of Cities meeting. These resolutions included support of Antonio L. Ortiz as the Florida League of Cities President, recognizing October 18th through the 24th as "Florida City Government Week", commemorating the Bicentennial of Florida, urging Congress to reauthorize the National Flood Insurance Program, another urging Congress to strengthen the Cybersecurity Infrastructure, one urging Congressional support of American Infrastructure Bonds, one addressing per- and polyfluoroalkyl substances, and finally one rebuilding and strengthening American Infrastructure. Council was in support of all Resolutions. MOTION: Council Member Young made a motion to approve support for the Florida League of Cities Resolutions; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 24. Annual Performance Review of Village Manager Jeremy Allen Council Member Prince expressed gratitude for Manager Allen. Council Member Young was leaning on other Council Members as she had only been on Council for a short period of time. She acknowledged Manager Allen was always professional and easy to work with. Council Member Brandon felt Manager Allen did a great job and brought out the best from employees. She also felt Covid had hindered the ability to fully perform within the community. Vice -Mayor Stone expressed the Village Manager was the most difficult job with five bosses. He thought Manager Allen was respectful of everyone's time and handled the challenges of Covid. Many residents also had shared their compliments of the Manager to the Vice -Mayor. Mayor D'Ambra felt Manager Allen did a great job aggressively seeking funding and budgets and echoed his fellow Council Members sentiments. His contract already called for a salary increase and looked to Council in regards to the bonus. Former Mayor Brennan described Manager Allen as a breath of fresh air. She felt all of Council was treated the same. She also shared he went with the lowest salary when he was hired and asked Council to be generous. Council discussed the contract with Attorney Davis and questioned last years increase, which was three percent. In 2019 the contract salary started at $165,000 and was at $175,000 for 2020. Council agreed to increase the Manager's base to $180,000, then he would get a 3% increase on October 1, 2021 which would increase his base to $185,000. The pay difference between the $14,000 and the $5,000 as an immediate bonus was about $9,000. They also increased the car allowance to $600. MOTION: Council Member Prince made a motion to approve the salary increase, bonus and car allowance for the Village Manager; Council Member Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS There were none. ADJOURNMENT MOTION: Council Member Prince made a motion to adjourn the meeting at 10:03 PM; Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LX11 ME --FIRST NAME —MIDDLE NAME MAILING ADDR S 7o 1r4 vre,J �'. CI COUN DATE GON WHI VOTE O URRED N7,Oy OARD, COU IL COMMISSION, AU RITY. OR COMMITTEE THE BOUb, COUNCIL, COMMISSIO6, AUTHORITY OR COMMITTEE ON WHI SERVE ISAUNIT OF: CITY ❑ COUNTY ❑ OTHER LOCAL AGENCY NAME OF POLITICAL SUBDIVISION: ELECTIVE LI APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained), to the special private gain or loss of a relative, or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate' means any person or entity engaged in or carrying on a business enterprise with the officer as a partner. joint venturer, coowner of property. or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting, and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF. 1112013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. D)SCLOSURE OF LOCAL OFFICER'S INTER iST 9I ��.� /'yCle /" %` / n C�- hereby disclose that on 20 17(a) easure came or will come before my agency which (check one or more) inured to my special private gain or loss-, inured to the special gain or loss of my business associate, inured to the special gain or loss of my inured to the special gain or loss of whom I am retained, or inured to the special gain or loss of is the parent subsidiary: or sibling organization or subsidiary of a principal which has retained me. by which (b) The measure before my agency and the nature of my conflicting intere t in the measure is as follows: 1 / tr i e a er d 'c,� fr►�t *0 r 4a d n - Gi �: �_ ��?. a/ ��1t'•1't 10) LV 41 If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. 1 Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 86 - EFF. 1IJ2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f , F.A.C.