HomeMy WebLinkAboutDispositions Forms_69-21_9/22/2021_UtilitiesNO. 69-21
RECORDS DISPOSITION DOCUMENT
PAGE 1 OF 2 PAGES
1. AGENCY NAME and ADDRESS
2. AGENCY CONTACT (Name and Telephone
VILLAGE OF TEQUESTA
Number)
345 Tequesta Drive
Lori McWilliams, MMC
Tequesta, FL 33469
561) 768-0443
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner specified
below (specify only one).
a. Shred at Department Level 0 c. Send to Storage until e. Recycle
Disposition Date Met
b. Send to Storage for Shredding d. Removed from Server Of. Other
4. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the
records hav a fully justified, and that further retention is not required for any litigation pending or imminent.
Ak- .I,,r,1 \r a
Sig n6 turd Name and Title (Senior Staff only) a e
5. LIST OF RECORD SERIES
After the Item #, place an "a" for record copy or "b" for duplicate.
a.
b.
C.
d.
e.
f.
g.
Schedule
Item
Title
Retention
Inclusive
Volume
Disposition
No.
No.
Dates
in
Action and
Insert "a„
Cubic
Date
or °b"
Feet
Completed
after item
After
# (247b)
Authorization
GS1-SL
64a
Contracts/Leases/Agreements: Capital
10 FY
05/95 & 06/95
0.01
Improvement
10/05
�,�
a;t
GS1-SL
64a
Contracts/Leases/Agreements: Capital
10FY
08/1996
0.01
Improvement
10/06
a
GS1-SL
64a
Contracts/Leases/Agreements: Capital
10FY
12/96-02/97, 04/97-07/97
0.01
a
Improvement
10/07
& 09/1997
GS1-SL
64a
Contracts/Leases/Agreements: Capital
10FY
10/97, 12/97 & 03/98
0.01
Improvement
10/08
GS1-SL
17a
Correspondence and Memoranda:
3FY
10/97, 04/98 06/98 &
001
Administrative
10/2001
07/98
.
a I
TOTAL CUBIC FEET THIS PAGE:
0.05
6. DISPOSAL AUTHORIZATION: Disposal for
7. DISPOSAL CERTIFICATE: The above listed records have been
the above listed records is authorized. Any
disposed of in the manner and on the date shown in column g.
eletions or modifications are indicated.
"i 1100,4
Signature 0NamelTitle Dat
Records Liaison icer Signature Date
Routin
:
1. Originates with Department Senior Manager, then
1. Originates with Department Senior Manager, then
2. Village Clerk's Office authorizes disposition, and returns to
2. Village Clerk's Office authorizes disposition and/or storage
3. Originating department to dispose and document column g,
at the storage room and will contact Public Works to remove
then sends
records
4. Completed form to Village Clerk's Office for permanent
3. Clerk's Office will be responsible for final disposition of
archival
records at this point Form Updated: 4/11/18, 1/26/21
OR
Continuation Page
a.
Schedule
No.
b.
Item
No.
C.
Title
d.
Retention
e.
Inclusive
Dates
f.
Volume
in
Cubic
Feet
9.
Disposition
Action and
Date
Completed
After
Authorization
GS1-SL
17a
Correspondence and Memoranda:
Administrative.1
3FY
10/00
07/97
0.01
9)td-
GS1-SL
172a
Real Property Records Property
Acquired
3FY
10/00
07/97 & 09/97
0.01
/I
� a/3-11
GS1-SL
172a
Real Property Records Property
Acquired
3FY
10/01
10/97, 11/97, 01/98,
02/98 & 05/98
0.12
GS1-SL
104a
Equipment/Vehicle Maintenance
1FY
10/01
01/00
0.01
TOTAL CUBIC FEET THIS PAGE:
0.15
M.
All
CO
O
O
N
(D
0
(D
0-
(D
v
(D
0 rD
�
00(D wC<v
-I
0) G
SU
O
�.
O) C ((D
(D (D (D
C
Q-�
NO
��
rt
��� ((DD � �n
O
-•
Q
-1 O
N)
3
o
, 0
c(D
CC) co W �
N
�
(D�
CDN-AQ—(n
A p
N
(D
0 w
Cp
: N
O
N^^
rt
(D
C
rD
Ln
FU
0
V
_ v (Z7 =
N n -1 0 -M
_
C) v
`<
=
0 m c
(D 77
cnC
D�
m
00
U) :3
((DD
� Zj- CD
C
CC)(D "
O
C* �
Cl) (D o
cn
O
_ (D
Q
�G O (D
v C
(D
3
CD O
Q
O
0
CD
m
O. C
a
(D (D
D
CD
CD Q
a
r)
v
a C)
z- o
Ln -
O
(D
G! m
(D
3
Ln
-0 (D
in N (D
v
C
0
CS =
N
O
`2
n O
O
cn
(D 3
rD
w
CD
N
CD
CD 0.
(n
(n v
n
0
cn
(D
n
n
<
v
CD
-,
S
�
O) o
Q
O
�
G
W —
Q Q
O
CAD 0
O
07
p
v
O
N CD
Q. a
D (D
Q CD
zr -0
(D CD
r
O U
a (D
CD n
v
(cn
v C
(D
0 o
�
0'
N
0- fD
C
cn
0-
CD
v O
O
C
cn
Janet McCorkle
From:
Lori McWilliams
Sent:
Friday, June 2S, 2021 3:49 PM
To:
Janet McCorkle
Cc:
MaryAnn Grieser; Kathleen Maloney -Pollack
Subject:
Records Disposition
Janet,
You have set for disposition the following for 2000 and 2001:
REAL PROPERTY RECORDS: PROPERTY ACQUIRED Item #172
This record series consists of documents pertaining to real property acquired by a government agency. The series may
include, but is not limited to, agency property deeds, appraisals, surveys, copies of building plans or blueprints, records of
sale or other disposition of the property, and other supporting documents. See also "REAL PROPERTY RECORDS:
PROPERTY NOT ACQUIRED."
RETENTION: 3 fiscal years after termination of agency's ownership of the real property.
Can you tell me exactly what the property records are and what the property is? I'm not familiar with selling or
terminating any Village owned property. I may wish to image the records if we still own the property.
Thanks,
Lori