HomeMy WebLinkAboutDispositions Forms_81-21_9/21/2021_ManagerRECORDS DISPOSITION DOCUMENT I NO #f'2J
I. AGENCY NAME and ADDRESS PAGE 1 OF 2 PAGES
VILLAGE OF TEQUESTA 2. AGENCY CONTACT (Name and Telephone
345 Tequesta Drive Number)
Te uesta, FL 33469 Lori McWilliams, MMC
(5611) 43
J. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner specified
below (specify only one).
0 a. Shred at Department Level Q c. Send to Storage until • e. Recycle
Disposition Date Met y
Ob. Send to Storage for Shredding O d. Removed from Server
0 f. Other
4. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the
records have been fully justified, and that further retention is not required for any litigation pending or imminent.
Diglally signedJeremy Allen
Jeremy Allen Date: 2021..09.20y1453:13-04'00' Jeremy Allen, Village Manager
Signature Name and Title (Senior Staff only) Date
5. LIST OF RECORD SERIES
a. b. C.
Schedule Item Title
No. No.
d. e. f
Retention 9.
Inclusive Volume Disposition
Dates in Action and
Cubic Date
Feet Completed
After
GS1-SL 106b Feasibility Study Records
Authorization
3 FY I
4/1987 .01 foil a,p
122b Admin. Records: Agy Dir./Pgrm Mgr
10 Ann Yr 1990, 2005,2006
.04
122a Admin. Records: Agy Dir./Pgrm Mgr
10 Ann Yr 1990, 2006,2008
.03
24b Employment Application And Selection Records
4 Ann Yrs 2006
.05
47a Mail: Registered And Certified
1 FY
2006 .01
TOTAL CUBIC FEET THIS PAGE:
6. DISPOSAL AUTHORIZATION: Disposal for
7. DISPOSAL CERTIFICATE: The above listed records have been
the above listed records is authorized. Any disposed of in the manner
de
tions or modifications are indicated.
and on the date shown in column g.
Jeremy Allen -W d
�'We:2021.09.2p13:55:51 Jeremy Allen/Village ManagW q ecords
Liaison Officer Signature Date Signature
NamelTitle Date
Routin
i. Originates with Department Senior Manager, then
- Originates wit2. Village Clerk's Office authorizes disposition,
and returns to 2.
3. Originating department to dispose and document column
Village Clerk'shOffce authorizesDeartment'or di positonr, then
the and/or storage
then sends g,
at storage room and will contact Public Works to remove
4. Completed form to Village Clerk's O
Office for permanent 3.
archival
record
Clerk's
' Office will be responsible for
final disposition of
records at this point
OR
Form Updated: 4/11/18
Continuation
Page
e. f.
Inclusive Volume
Dates in
a.
Schedule
No.
b,
Item
No.
C.
Titl9.
e
d.
Retention
Dispoo sition
Action and
Cubic
Date
Feet
Completed
After
1/1/2011
.o(
1/1/2004-12/31/2005
.Q1
Authorization
GS1-SL
271a
Fee/Service Schedules
5 FY
ctiv121
119a
Legislation Records
OSA
119b
Legislation Records
OSA
1/1/2002-12/31/2005
.01
387b I Lobbyist Registration Records 15 FY 110/1/2002-9/30/2006 F01
2b
Administrative Convenience
Records
OSA
3/23/2004-2/8/2005
.01
174b
Comprehensive Master Plans:
Adopted (Supporting Documents)
5 Anniv.
Years
11/18/2004-11/18/20
09
.01
338b
Corresp. and Memoranda: Program
and Policy Development
5 FY
10/1/2003-9/30/2008
.01
17a
Correspondence and Memoranda:
Administrative
3 FY
10/1/2003-9/30/2008
.01
17b
Correspondence and Memoranda:
Administrative
3 FY
10/1/2003-9/30/2008
.02
133a
Postage/Shipping Records
3 FY
10/1/2003-9/30/2008
.01
123b Minutes: Official Meetings 2 Anniv. 1/6/2006-1/6/2008 .01
(Supporting Documents) Years
64a Contracts/Leases/Agreements: 10 FY 10/4/2005-1ni4ign1R ni
Capital Improvement/Real Property
64b Contracts/Leases/Agreements: 10 FY
Capital Improvement/Real Property
333a Bonus/Award Records: Employees 5 FY
373a I Subject/Reference Files I OSA
5/29/2001-5/29/2001 1.01
.01
10/1 /2004-9/30/2009
10/2/2004 .01
TOTAL CUBIC FEET -THIS