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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_10/14/2021Agenda Item #5. [Draft) MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL AUGUST 30, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra III at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor D'Ambra III, Vice -Mayor Stone, Council Member Molly Young, Council Member Laurie Brandon and Council Member Bruce Prince. AGENDA ITEMS 1. Additional Discussion on Recognizing Juneteenth Holiday Mayor D'Ambra III asked that the recently approved "Junteenth Holiday" item be brought back for further discussion. Council discussed floating the holiday, taking away the holiday, taking away a personal day, sick time vs personal time and improving the entire system. Manager Allen explained that the 3 additional personal days given to "exempt status" staff, made up for the time that they worked in excess of their normal hours every month. Additionally, government workers typically made less than their counterparts in the private sector, and benefits were a way to try to bridge the gap due to the the lower pay. Only 30 employees would be affected by this, as the other employees were unionized. 2. Discussion on Final Submittal to the State for Funding of Tequesta Park Mayor D'Ambra distributed a "draft" cover letter for Council to review before approving and sending to the State of Florida. Council Member Young asked that Council be given details, at the upcoming September Council Meeting, regarding: updated maintenance costs, a plan for revenue to offset costs, annual reserve funds, budget, and a plan for public comment. Council Member Brandon asked for a Workshop with community input. '.•''.��-• 03 Agenda Item #5. 01 Draft The use and intent of Tequesta Park needed to stay as a "recreational space" and the State would have the ability to review and approve. Additionally, updated support letters would be needed to submit to the State. Artificial field turf and pervious pavement costs would be sent to Council prior to the next Regular Council Meeting. Manager Allen had reviewed the numbers and it was an approximate increase of $3 million dollars. Mr. Mark Sapire of 79 Yacht Club Place, addressed Council with his opinion that Tequesta Park was not wanted by residents and would be destructive to the environment and cost prohibitive. Mrs. Marcia Nielson of 94 Beechwood Trail, asked if changes to the Tequesta Park plan could be made after the application process. Mayor D'Ambra confirmed that some changes could be made after the application had been received, depending on what the State deemed appropriate. Mr. Thomas Bradford of 44 Chestnut Trail, opined that the skate park should stay at Constitution Park only. Additionally, he felt a batting cage would be a waste and did not notice a water retention area on the plan. Lastly, he questioned when the charrette would be scheduled. The caretaker of Tequesta Park did not have an agreement, and would need to part of the discussion if the project moved forward. 3. Discussion on Paradise Park Lease Mayor D'Ambra III discussed Paradise Park with the owners and revealed several scenarios were possible. The Village could continue to lease until May of 2023 at a rate of $4500 per month (an increase of $1000 from the current rate). In addition, there was an option to go monthly until the end of November 2021. Special events at Paradise Park were discussed and it was indicated there was not an established fee schedule for renting the park. A month -to -month contract (until the end of November 2021) would be drafted for Council's approval at the next Council Meeting. Ms. Jessica Namath of 20 Shady Lane, addressed Council and had observed that Paradise Park was being used by many children who attended the Harvey School. She felt residents actually did use the space and urged the Council try to acquire it. Mr. Mark Sapire of 79 Yacht Club Place, spoke to Council and urged the Village to keep Paradise Park as it was useful for casual pickup games. Additionally, he felt the Village should fix the code if it was lacking in terms of park space. WE;-E1:9Q@: Agenda Item #5. 01 Draft Mr. Tom Bradford of 42 Chestnut Trail, felt that if the Village developed Tequesta Park they would have to have Paradise Park developed as well, in order to afford the taxes. He asked what the purchase price of Paradise Park came in at and it was confirmed that the appraised value was $4.3 million dollars. Vice Mayor Stone asked that Workshop Meetings be moved to every other month. Council discussed the pros and cons of having less Workshops, and asked that the time be well spent and productive. They agreed that progress was not being made as quickly as they would like. Vice Mayor Stone suggested a possible time limit on workshop items. ADJOURNMENT MOTION: Vice -Mayor Stone made a motion to adjourn the meeting; Council Member Young seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MEP$w Mlej VO 3 Agenda Item #5. vP6R OF T�QG�� r couat� MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 8, 2021 5:30 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 5:30 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Laurie Brandon. Late were: Council Member Molly Young arrived at 5:31 p.m. Absent were: Council Member Bruce Prince. APPROVAL OF AGENDA MOTION: Vice -Mayor Stone made a motion to approve the agenda; Council Member Brandon seconded the motion. Carried unanimously 3-0. COMMUNICATIONS FROM CITIZENS AGENDA ITEMS 1. Budget Hearing: - Announce the Proposed Millage Rate is 6.6290 Mills - Announce the Proposed Operating Millage Rate Necessary to Fund the Budget is 4.41 % Greater than the Rolled -back Rate of 6.3492 Mills - Summary of Tentative Budget - Citizen Comments •.. ,Ih ejr 0113 ? Agenda Item #5. Manager Jeremy Allen detailed the previous budget workshops and stated the draft budget was posted along with the budget -in -brief. All meetings were publicly noticed with documents available as well. Manager Allen announced the proposed millage rate of 6.629 and the needed increase to meet operating requirements. He summarized the 31% increase from Fiscal Year2021 and provided further detail on the budget. The General Fund increase was attributed to American Rescue Plan Act (ARPA) funds, the increase in ad valorem tax revenue, and a decrease in lease purchase proceeds. The Water Utility Fund increase was attributed to future drinking water revolving loan needed for capital improvements. He highlighted an increase in intergovernmental revenue due to state shared revenue and a projected increase in federal grants. There was also a decrease in administrative fees and the miscellaneous category which helped planned revenues. Expenditures included salary and health insurance costs along with debt service on the new Community Center. Manager Allen further detailed the American Rescue Plan (ARPA) Funds and several budget funds. Stephen Smith of 354 South Cypress Drive communicated his opposition to using ARPA funds for a Business Liaison position. He explained how the Village went above and beyond for local businesses with several events, but that many businesses did not see an increase in revenue from these events. He felt the Village took a hands off approach and the ARPA funds would be better utilized for environmental initiatives or other initiatives that would better benefit residents. Mark Sapirie of Yacht Club Place requested removal of the Business Liaison position. He felt it was an intolerable waste of funds that could be put towards storm resilience. He suggested a committee of residents to organize events. Manager Allen explained the Business Liaison position would provide increased communication to businesses and provide opportunities for sponsorships and advertising. This initiative started with the Village's desire to keep businesses sustainable while recovering from Covid and during the US1 Bridge closure. Council Member Young wanted clarification on the total ARPA funds for the position over the three year period. Manager Allen explained it was $85,000 salary with benefits and $264,320 over a three year period. Council Member Young was a big proponent to give the funds back to residents and businesses impacted by Covid. She felt it would be a good conduit but was open to other ideas. She also inquired about a contingency plan for ARPA funds should they not be received. Manager Allen did not feel there was anything in the budget that would be denied. The auditors had also reviewed the plan and all items were properly classified. Council Member Brandon was concerned with the categorization of the position and timing. She requested a more detailed job position and title as she didn't feel the Village should .. : dt..;rl132, Agenda Item #5. get into marketing businesses. She was also concerned with funding the position after the ARPA funds. Vice -Mayor Stone felt one point of contact would be an asset for the Village and businesses. Mayor D'Ambra suggested passing the budget as it stood and scheduling a workshop to discuss the Business Liaison position further. 2. Approval of Proposed Millage of 6.6290 Mills MOTION: Vice -Mayor Stone made a motion to approve the millage rate of 6.6290 mills; Council Member Brandon seconded the motion. Carried unanimously 4-0. MOTION: Vice -Mayor Stone made a motion to adopt the tentative budget as presented; Council Member Brandon seconded the motion. Carried unanimously 4-0. 3. Announce Time and Place of Final Budget Public Hearing - September 16, 2021 - 5: 30 PM Mayor D'Ambra announced the final budget hearing would be held Thursday, September 16, 2021 at 5:30 p.m. in the Village Hall Council Chambers located at 345 Tequesta Drive. ADJOURNMENT MOTION: Council Member Brandon made a motion to adjourn the meeting at 6:03 p.m.; Vice - Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Prince). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. V..!-MeR C1,3? Agenda Item #5. MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 9, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Bruce Prince, Council Member Molly Young. Absent were: Council Member Laurie Brandon. INVOCATION AND PLEDGE OF ALLEGIANCE - Mayor D'Ambra An invocation was offered by Pastor Brian Sullivan of Cross Point Church followed by the pledge of allegiance led by Mayor D'Ambra. APPROVAL OF AGENDA Mayor D'Ambra announced the removal of item 18 from the agenda as the cost was being absorbed by the contingency fund. He also announced the Supervisor of Elections, Wendy Link, was unable to attend due to a training in Tallahassee. MOTION: Council Member Prince made a motion for approval of the agenda; Council Member Young seconded the motion. Carried unanimously 4-0. PRESENTATIONS 1. Proclamation Proclaiming September 17 - 23, 2021 as Constitution Week in the Village of Tequesta Village Clerk Lori McWilliams read the proclamation into the record. Constitution Week Chairman Susan Earle of the Daughters of the American Revolution accepted the proclamation and thanked Council for the recognition. 2. Presentation by Supervisor of Elections Wendy Link Regarding Canvassing Board and Run-off Elections - w '9447 em, 0k� Agenda Item #5. The Supervisor of Elections Wendy Link was unable to attend due to a training in Tallahassee. CONSENT AGENDA MOTION: Council Member Young made a motion to approve the consent agenda; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. 3. MINUTES: August 2, 2021 Workshop, August 12, 2021 Regular and August 17, 2021 Budget Workshop 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Capitol Carpet and Tile Agreement -Public Works, $2.,877.70 (The Capitol Carpet and Tile Agreement is on file in the Public Works Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 2. Inland Grading, Inc. Proposal 21111-Utilities, $15,615.00 (The Inland Grading, Inc. Proposal is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 3. Jones Edmunds & Associates Work Authorization JESTW21.01-Utilities, $24.,925.00., (The Jones Edmunds & Associates Work Authorization is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 4. Kimley Horn Work Authorization Tequesta Bridge Underwater Inspection Services -Public Works, $4,800.00 (The Kimley Horn Work Authorization is on file in the Public Works Department for review. Please contact Janet McCorkle at 561-768- 0482 to view the file). 5. Munyan Painting & Restoration Contract -Utilities, $10,729.00 (The Kimley Horn Work Authorization is on file in the Utilities Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 6. Palm Beach Gardens Fire Rescue Hold Harmless Agreement -Fire Department, $NIA (The Palm Beach Gardens Fire Rescue Hold Harmless Agreement is in the Fire Department for review. Please contact Tessa McKay at 561-768-0559 to view the file). 7. Transportation Control Systems Quote 15483-Public Works, $140.00 (The Transportation Control Systems Quote is on file in the Public Works Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). 8. Verizon GPS Service Order Contract -Public Works, $130.00 (The Verizon GPS Service Order Contract is on file in the Public Works Department for review. Please contact Janet McCorkle at 561-768-0482 to view the file). w "; mmmeem'01g. Agenda Item #5. 9. Zoll Monitor Maintenance Agreement -Fire Department, $3,847.50, (The Zoll Monitor Maintenance Agreement is on file in the Fire Department for review. Please contact Tessa McKay at 561-768-0559 to view the file). S. RESOLUTION 40-21: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 202012021 GENERAL FUND BUDGET BY INCREASING REVENUES AND EXPENDITURES IN THE AMOUNT OF $12.q 102.00 TO RECOGNIZE EMS GRANT FUNDS FROM PALM BEACH COUNTY TO REIMBURSE THE VILLAGE FOR ITS PURCHASE OF ONE SIMULAIDS SMART STA T TRAINING SIMULATOR; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 6. RESOLUTION NO. 41-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A ONE TIME PERFORMANCE BASED COMPENSATION AMOUNT FOR THE VILLAGE MANAGER FOR FISCAL YEAR 21122 IN ACCORDANCE WITH SECTION 5. F. OF THE EMPLOYMENT AGREEMENT BETWEEN THE VILLAGE MANAGER AND THE VILLAGE OF TEQUESTA EFFECTIVE JULY 1, 2019; PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES. 7. RESOLUTION NO. 42-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FL ORIDA, AUTHORIZING THE MAYOR OF TEQUESTA TO SIGN A FIRST AMENDMENT TO VILLAGE OF TEQUESTA VILLAGE MANAGER EMPLOYMENT AGREEMENT, MEMORIALIZING VILLAGE COUNCIL ACTION TO INCREASE BASE SALARY AND VEHICLE ALLOWANCE BENEFIT; PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES. 8. RESOLUTION NO. 43-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Beth Dellinger of 104 W. Beverly Road in Jupiter asked council to pass a municipal tax amendment for low income seniors who make less than $31 000 per year. She stated this would help 73 Village of Tequesta senior citizens. Mark Sapirie of Yacht Club Place requested the Village move the ARPA funds from a Business Liaison position to storm water resilience. He wanted to make clear that his calculation of $444,320 over three years was correct. He also wanted to note that the $150,000 of funding over three years may be ineligible under ARPA funding. COMMUNICATIONS FROM COUNCIL Council Member Young announced the balance of her discretionary funds went towards two benches in front of Tequesta Park for students waiting for the school bus. . ::ms �: ,01g. Agenda Item #5. Mayor D'Ambra announced the 20th Anniversary of September 11 th program hosted by the Tequesta Fire Department and the Tequesta Police Department. STANDING REPORTS Village Attorney Village Attorney Davis announced County level movement to create an independent Fire Control District was not moving forward for the upcoming legislative session. He expected them to reorganize and try again the following year. Village Manager Manager Allen announced the October 16th Shred -It and Coffee with a Cop event. He also updated Council on the Recreation Center; it was over 50% completed and trending toward a February completion. 9. Manager's Report Through August Police Department Police Chief Gus Medina updated Council on the monthly statistic and trainings. He reminded Council that the Police Department was still doing drive by Birthday celebrations, which they started during Covid. Chief Medina also announced the Blue Magazine article featuring Pastor Paul Beresford and the mental health program they implemented. The Police accreditation process was on track for a late April completion and he was sworn in as the Vice President of the Palm Beach County Association of Police Chiefs. Chief Medina also recognized Officer Jheri-Lynn Palmeri for her off duty work providing dinner to a Village non-profit business, Hannah's Home. She was also forging a mentoring relationship with one of the residents. Chief Medina stated new officers recognize the supportive environment of the Village. Fire Department Fire Chief James Trube announced the Fire Chiefs Association meetings had returned to zoom due to Covid and detailed a meeting with Martin County and Jupiter concerning the US1 Bridge construction. Chief Trube was thankful for a partnership with Palm Beach Gardens, Palm Beach County, and North Palm Beach to use a new training facility located in Palm Beach Gardens. This would be closer and provide excellent training opportunities. He highlighted the CPR instructor course completion for Tessa McKay and Medical Billing training for Elizabeth Spring. Chief Trube announced the 20th Anniversary of September 11 th Tribute would be held on Saturday in the Council Chambers followed by a ceremony outside at the Village 9/11 Memorial. He also announced Fire Prevention Week was Oct 3rd - 9th. UTILITIES wom79 i ,01g. Agenda Item #5. Water Utilities Superintendent David Tinoco announced the completion of the degasifier cleaning, which created a reduced demand for chlorine. He highlighted the Upper East Coast Water Supply meeting and the gained insights into water management, as well as, the wrap up of the 2020/2021 Fiscal Year projects. 10. Utilities Monthly Dashboard REGULAR AGENDA OLD BUSINESS 11. RESOLUTION NO 47-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A REVISED PRELIMINARY TEQUESTA PARK CONCEPTUAL MASTER PLAN; DIRECTING THE VILLAGE MANAGER TO PROVIDE SAID PRELIMINARY CONCEPTUAL MASTER PLAN TO THE STATE OF FLORIDA THROUGH THE VILLAGE'S STATE REPRESENTATIVE AND SENATOR FOR LEGISLATIVE FUNDING AND/OR GRANT APPLICATION PURPOSES; DELEGATING AUTHORITY TO THE VILLAGE MANAGER TO AUTHORIZE CERTAIN REVISIONS TO SAID PRELIMINARY CONCEPTUAL MASTER PLAN WHICH DO NOT CHANGE THE OVERALL SUBSTANCE OR INTENT THEREOF AS STATED HEREIN; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Attorney Davis read Resolution No. 47-21 title into the record. Council Member Young was no longer in favor of the Resolution. She felt there were too many unknowns and was concerned with the RV tourism language. Mayor D'Ambra didn't feel the unknowns would impact receiving money from the state as most pertained to Village details and not State criteria for the money. He was confident concerns would be addressed as public forums were held. Vice -Mayor Stone felt moving forward was the right thing to do knowing that it could be declined if granted to the Village. Council Member Prince acknowledged there was time to go through the details of the plan. He explained resident input would be vital and the presentation to the State was the preliminary process. Mr. Mark Sapirie of Yacht Club Place spoke in opposition of the park and described it as a waste of time. He demanded alternative usage be sought. Mrs. Marcia Nielsen of 94 Beechwood Trail referenced the ordinance where it was noted staff had prepared the preliminary conceptual plan. She requested more public input as the only input received so far was limited to the repeat few that attended Council meetings and those parties were against the plan. She questioned who designed the plan. Agenda Item #5. Mr. Stephen Smith of 354 S. Cypress Drive thought improvements were a good idea but, the sports complex or stadium concept was not. He stated sports attendees would not patronize local businesses and the complex was a tragedy to the natural ecosystem. Ms. Melissa Corichi of Shady Place was opposed to the plan and concerned about the environment. Mr. Jack Sandquist of 301 Fairway Drive was not in favor of the park plan and the amount of fertilizer that would be used at a sports complex. Mrs. Pat Watkins of 167 River Drive detailed the issue with Tequesta Park continued to be the Martin County location and Village role in maintenance. She felt the concept had many unknowns and requested public input to further grasp what residents wanted. MOTION: Vice -Mayor Stone made a motion to remove the RV language and approve Resolution 47-21; Council Member Prince seconded the motion. Carried 3-1 (opposed: Council Member Young) (absent: Council Member Brandon). NEW BUSINESS 12. ORDINANCE NO. 14-21, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION, ARTICLE V. ELECTIONS, SECTIONS 2-232, TO REVISE THE COMPOSITION OF THE VILLAGE'S CANVASSING BOARD, AT THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS; FURTHER AMENDING THIS ARTICLE TO DELETE OBSOLETE TEXT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. ADMINISTRATION SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILI TY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 14-21 title into the record. Attorney Davis detailed the change in composition of the canvasing board. The board was currently compromised of the Village Clerk, a Council Member who was not running, and the Supervisor of Elections. The first option was having the Village Clerk perform the responsibilities which would require 5 to 10 days at the elections office in addition to election and post election obligations. Staff recommended the second option of using the Palm Beach County created canvasing board which consisted of the Supervisor of Elections, the Mayor of The Board of County Commission or their designee, and a Circuit Court Judge. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; Council was concerned with relinquishing control of the election. o .,� .9%,01 ] Agenda Item #5. Village Clerk McWilliams explained this was at the request of the Supervisor of Elections as a result of issues from another municipalities election. Many other municipalities had changed their ordinances to meet the request of a single canvasing board and the Clerk would continue handling all other duties, but not be there on election night. Clerk McWilliams recommended a one year trial and also noted candidates had the ability to attend canvasing on election nights. Council asked what the options were should they not approve the Ordinance. Clerk McWilliams stated the canvasing board would continue without the Supervisor of Elections and a Council Member and Community Member would need to be appointed to the board. Attorney Davis explained the Ordinance would need to be rewritten and staff would need to be at the Supervisor of Elections office for many days prior to the election, which was something staff had not done before. MOTION: Council Member Prince made a motion to approve Ordinance No. 14-21; Vice - Mayor Stone seconded the motion. Carried 3-1 (opposed: Council Member Young) (absent: Council Member Brandon). 13. ORDINANCE NO. 15-21, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 66. SUBDIVISIONS. ARTICLE VI. IMPROVEMENTS. SECTION 66-366. SIDEWALKS AND CROSSWALKS. AND AT CHAPTER 78. ZONING. ARTICLE IX. SUPPLEMENTAL REGULATIONS. DIVISION 2. SITE PLAN REVIEW. SECTION 78-331. REQUIRED; DEVELOPMENT STANDARDS; REQUIRED FACILITIES AND INFRASTRUCTURE. TO PROVIDE FOR REDUCTIONS TO MINIMUM SIDEWALK WIDTH IN CERTAIN CIRCUMSTANCES, WHILE MAINTAINING CONFORMANCE WITH APPLICABLE ACCESSIBILITY CODE REQUIREMENTS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB- SECTION OF CHAPTER 66. SUBDIVISIONS. AND CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILI TY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance No. 14-21 title into the record. Manager Allen explained the ordinance provided flexibility for sidewalk construction while remaining ADA (American Disabilities Act) compliant. The hearing was opened up for public comments; no comments were made. The hearing was opened to the Council; Council agreed on the flexibility for sidewalk construction. MOTION: Council Member Prince made a motion to approve Ordinance No. 15-21; Council Member Young seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). . wea;yze : ,0'g. Agenda Item #5. 14. RESOLUTION NO. 44-217 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FL ORIDA, AUTHORIZING THE WRITE-OFF OF UNCOLLECTABLE EMS TRANSPORT AND ANNUAL FIRE INSPECTION ACCOUNTS AS IDENTIFIED /N THE A TTA CHED "EXHIBIT A " AND "B' ; AND A UTHORIZ/NG THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Chief Trube detailed $73,324.41 of unpaid fees that was requested to be written off. $666.42 was fire inspection fees from businesses that had moved or were no longer in business; the remaining balance was rescue transport fees that were uncollectible due to patients being deceased, indigent or in collections. He noted one was a Village employee. Manager Allen informed Council past administrations had written off employee fees without approval and the authority to write off the fees lied with Council. Council discussed waiving employee fees and would continue those discussion at a future workshop. Vice -Mayor Stone would seek payments from Josco Bar and Oven and John M. Severson and were removed from the write off list. Council also removed the Village employee from the write off list. MOTION: Vice -Mayor Stone made a motion to remove Josco Bar and Oven, John M. Severson, and the Village employee and approve Resolution No. 44-21; Council Member Young seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 15. RESOLUTION 45-21: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE ESTABLISHMENT OF A TEQUESTA FIRE RESCUE MASTER FEE SCHEDULE AS IDENTIFIED IN THE ATTACHED "EXHIBIT A " AND SUPERSEDING THE A TTA CHED "EXHIBIT B" RESOLUTIONS 72- 05/06 AND "EXHIBIT C" RESOLUTION 29-20, AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Mayor D'Ambra read the title into record. Chief Trube disclosed Resolution 45-21 would replace Resolution 72-05/06 and Resolution 29-20, and create greater transparency. He stated the fees were unchanged and this established a master fee schedule. Section 1 B was the only addition, though these special detail fees were already in use. He requested the removal of Section 3, as that was supposed to be an Exhibit. MOTION: Council Member Young made a motion to approve Resolution 45-21 sections 1 and 2 and moving section 3 to an exhibit; Council Member Prince seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 16. RESOLUTION NO. 46-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE PURCHASE OF BUILDERS V. woo 1.,1:��Ig� Agenda Item #5. RISK INSURANCE FROM CERTAIN UNDERWRITERS AT LLOYD'S OF LONDON IN CONNECTION WITH THE CONSTRUCTION OF THE COMMUNITY CENTER AT CONSTITUTION PARK, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Manager Allen and staff recommended the Loyd's of London insurance plan which provided flood insurance. Council Member Young questioned the earthquake coverage and asked if Hedrick Brothers could carry the insurance. Manager Allen would look into the earthquake coverage and seek a credit. He also stated Hedrick Brothers provided a quote but it did not provide flood insurance. MOTION: Council Member Young made a motion to approve Resolution No. 46-21; Vice - Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 17. Approval of Contract with AVI-SPL to Install Two Electronic Conference Rooms for the Police Department Chief Medina highlighted the install was at no cost to the Village and would be purchased through the Covid grant. MOTION: Council Member Prince made a motion to approve the contract with AVI-SPL; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 18. Authorize Additional Change Orders in the Amount of $2,852.73 with Hedrick Brothers Construction in Connection with Construction of the New Community Center Removed from the agenda. 19. Approve Donation Agreement for Banyan Tree Maintenance Public Works Director Doug Chambers highlighted the generous donation from Village resident Paul Whitman of Bay Harbor and Point Drive. After a visit to the Banyan Tree with his granddaughter he decided to donate $10,000 for the maintenance of the Banyan Tree. An Arborist was brought in each year to maintain the tree and the balance of his donation would go to the next years maintenance. Mayor Frank D'Ambra offered a donation of discretionary funds to install a dedication bench by the tree as a thank you to Mr. Whitman. MOTION: Council Member Prince made a motion to approve the donation agreement for the Banyan Tree maintenance; Council Member Young seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). Agenda Item #5. 20. Approve Paradise Park Lease Agreement Extension through November 30, 2021 Attorney Davis detailed the agreement extension until November 30, 2021, the elimination of the first right of refusal clause and updated addresses. MOTION: Council Member Young made a motion to approve Paradise Park Lease Agreement; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). ANY OTHER MATTERS Mayor D'Ambra detailed discussions with the owner of Paradise Park and their desire for the park to be obtained by the Village. The owner was willing to extend the lease further for the Village to seek a grant to purchase the property. Vice -Mayor Stone and Council Member Young did not see a need to pursue the park purchase further. Mayor D'Ambra suggested including it into the public input sessions when those were scheduled for Tequesta Park. Manager Allen announced a Master Park Plan was in development and Paradise Park could be included in that. Vice -Mayor Stone encouraged staff to plan a National Night out and Food Truck event. Council Member Young asked to add Vacation Rentals, the Senior Tax Exemption, and Carbon Dividend to a future workshops. Manager Allen noted staff was working on a Senior Tax Exemption Resolution for the next Council meeting. ADJOURNMENT MOTION: Vice -Mayor Stone made a motion to adjourn the meeting at 7:53 p.m.; Council Member Young seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PRggE81(bb290 Agenda Item #5. [Draft) MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 16, 2021 5:30 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra III at 6:02 p.m. A roll call was taken by Deputy Village Clerk Mary Ann Grieser. Present were: Mayor Frank D'Ambra, Vice Mayor Kyle Stone, Council Member Molly Young and Council Member Laurie Brandon. Absent were: Council Member Bruce Prince. APPROVAL OF AGENDA MOTION: Vice Mayor Kyle Stone made a motion to approve the agenda; Council Member Laurie Brandon seconded the motion. Motion passed 4-0. (absent Council Member Prince). COMMUNICATIONS FROM CITIZENS Mr. Harrison Vaughn of 200 River Drive, addressed Council and was thankful the Village financial situation was improving and that community events were returning. He asked the Village to be considerate when reviewing the budget, as well as in spending money and in budgeting for future expenses as related to fire equipment and fire compensation rates. He mentioned the Village had higher taxes than the neighboring Town of Jupiter. He was not in favor of raising the tax levy and felt the Village should consider partnering with Palm Beach County. Mr. Vaughn asked that the Village better manage the current financial assets before considering a tax increase. AGENDA ITEMS 1. Budget Hearing: - Announce the Proposed Millage Rate is 6.6290 Mills - Announce the Proposed Operating Millage Rate Necessary to Fund the Budget is 4.41 % Greater than the Rolled -back Rate of 6.3492 Mills j0Z j? Z-9 'Vo 31 Agenda Item #5. 01 draft - Summary of Tentative Budget - Citizen Comments Manager Allen announced the proposed millage rate of 6.6290 and stated the proposed operating millage rate necessary to fund the budget was 4.41 % greater than the rolled back rate of 6.3492 mills. Additionally, Manager Allen stated the increase in ad valorum tax increase was due to payroll expenses and other operating costs related to provisions of public safety, public works, parks and recreation and general government services. The meeting had been properly advertised and this was the second budget hearing. Council Member Brandon stated she was not in favor of adding a new position at Parks and Rec and would like to see more discussion on the topic. She added she would like to see it structured differently for efficiency and that it be focused on usefulness. Council Member Young agreed that more discussion was needed on the Parks and Recreation position. 2. RESOLUTION NO. 48-215 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE FINAL MILLAGE RATE FOR THE LEVYING OFAD VALOREM TAXES FOR THE VILLAGE OF TEQUESTA FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2021 AND ENDING ON SEPTEMBER 30, 2022; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the resolution into the record. Council had no comments. MOTION: Vice -Mayor Stone made a motion to approve resolution no. 48-21; Council Member Young seconded the motion. Carried unanimously 4-0 (absent: Council Member Prince). 3. RESOLUTION NO. 49-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING ITS FINAL BUDGET FOR FISCAL YEAR 2021-2022; PROVIDING THAT THE BUDGET HEREBY ADOPTED MAY BE ADJUSTED OR MODIFIED BY SUBSEQUENT RESOLUTION OF THE VILLAGE COUNCIL, OR OTHERWISE, UNDER CERTAIN CIRCUMSTANCES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Resolution No. 49-21 into the record. Mayor D'Ambra III opened the meeting up for public comments; there being none the meeting was closed to public comment, and opened up for Council comments. There were no comments from Council. MEZ"'IMT-41d Agenda Item #5. 01 Draft In closing, Member Young suggested a strategic initiative be implemented in order to reduce the rate in the next year. MOTION: Council Member Young made a motion to approve Resolution No. 49-21; Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member Prince). ADJOURNMENT The meeting was adjourned at 5:39 PM MOTION: Vice -Mayor Stone made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member Prince). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.