HomeMy WebLinkAboutDocumentation_Regular_Tab 08_10/14/2021Agenda Item #8.
Regular Council
STAFF MEMO
Meeting: Regular Council - Oct 14 2021
Staff Contact: Jose Rodriguez, Building Official Department: Building
11
SE 04-21 - Special event permit application for the annual Fall Festival by the First Baptist Church of
Tequesta to take place on its premises located at 423 Tequesta Drive on October 21, 2021 from 6:00
p.m. - 9:00 p.m. for 500 attendees. No alcohol will be served.
SE 04-21 - Special event permit application for the annual Fall Festival by the First Baptist Church of
Tequesta to take place on its premises located at 423 Tequesta Drive on October 21, 2021 from 6:00
p.m. - 9:00 p.m. No alcohol will be served. The projected number of attendees for the event is 500.
There will be 23 tents set up at the event all of which will be flame resistant. The event is to be held
within the East parking lot of 423 Tequesta Drive, which is purported to be open, providing adequate
means of ingress and egress. The purpose of the event is to provide a fun safe night of games for all of
the Village of Tequesta residents.
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our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
PSEP21-0010 - Special Event Permit Application for October 31 2021 Fall Festival.ada
Page 57 of 293
Agenda Item #8.
VILLAGE OF TEQUESTA
Building Department
MEMORANDUM
TO: Honorable Mayor Frank D'Ambra and Council Members
CC: Jeremy Allen, Village Manager
FROM: Jose Rodriguez, Director, Building Department
DATE: September 2nd, 2021
SUBJECT: PSEP21-0010 - Special Event Permit Application for First Baptist Church of
Tequesta, October 31, 2021 Fall Festival ("'J500 Attendees). No alcohol.
This is a Special Event application for an annual Fal[Festival event by the First Baptist
Church of Tequesta, Inc., a registered 501 (C)3, signed by its registered agent, Michael
Richardson (see attached Special Event Permit Application), to take place on its
premises located at 423 Tequesta Drive. The event is to be held on Thursday,
October 31, 2021 from 6:00 p.m. - 9:00 p.m. No alcohol will be served. The projected
number of attendees for the event is ^'500 over the course of the event.
Pwant OrAa
The event is to be to be held within the east parking lot of 423 Tequesta Drive, which is
purported to be open, providing adequate means of ingress and egress (see Special Event
Form, and Architect graphic, attached). There will be 23 tents set up at the event, all of
which will be flame resistant (see attached Certificate of Flame Resistance).
Pur ose
The purpose of the event is to provide. a "fun safe night of games for all of the Village of
Tequesta residents. Everything is free, including hot dogs, soda, popcorn, cotton candy and
snow cones".
InruirnnrA
The fee for the Special Event Application in the amount of $50.00 will be paid in advance by
the applicant. The applicant, First Presbyterian Church of Tequesta, Inc. has provided proof
of General Liability and Umbrella Liability insurance (see Certificate of Liability Insurance,
attached).
Page 58 of 293
Agenda Item #8.
Village of Tequesta Building Department
Special Event Permit Application
345 Tequesta Drive
Tequesta, FL 33469
(561) 746-0450 Fax: (561) 768-0698
Any Village resident, or any Village business holding a current Village business tax receipt pursuant to Chapter
70, Article II, is eligible to apply for and obtain a special event permit pursuant to Sec. 78--561. Any such
resident or business that desires to conduct any type of special event within the Village must obtain a permit
from the Village in order that the Village may adequately provide for the potential impacts created by the
proposed event. A maximum of four (4) such permits shall be allowed per address or per business in any
single calendar year. A special event that includes multiple addresses, for example within a shopping center,
shall count as one event for each address captured by the special event permit.
"Special Event" is any outdoor activity, gathering or group of persons, vehicles or both, organized and
having a common purpose, upon public or private property, which is likely to inhibit the usual flow of
vehicular or pedestrian traffic, which is likely to create noise in excess of that typically associated with the
areas upon which the vent is to occur, or which is likely to preempt or restrict use of property typically
accessible by the general public. Examples of special events include, but are not limited to block parties,
parades, races or walks, grand opening events, charity fundraisers, and other similar events not specifically
permitted by the Village's zoning ordinance. Special Events that are sponsored by the Village and held on
Village property shall be exempt from the provisions of this section.
Written application must be submitted to the Village Building Department at least forty five (45) days prior to
the date for which the special event is proposed; at the discretion of the Building department, an application
may be submitted less than forty five (45) days in advance if extenuating circumstance are present. The
application shall contain the following information:
Page 59 of 293
Agenda Item #8.
Event Details
Date of event: lo ,/ 3 1 / 2 (
Hours of event: f 0d PhA �' �+�� FM
Type of event:
FALL �C,STtvA, I,.
Location of event: rURST 13APrIST CHL(P.-CIA T ES-fR 'Pt1(lZkirJG LOT
a y
Property owner name: i� 1 -`° 0`r..�
p Y
You must attach the written consent of the property owner on record.
Contact Information:
Sponsor/persons responsible for event: M11<6 1R1(tAA-RPS0`J 41 / mf�.� spM�s
Mailing address: T�LLESTN t)R-1VE � TEQc.LESTl4 33`l-O
Phone number: � r3��� -1 4{o " 441+7
Fax number:
Email address: �dlm,i►-�(�"',�CAu.2�S�C1'1�.1,�"'+�In.r.l�'� �{�Q�`k�'�2gt,��S�S G��►"�-� . •.!C
Projected number of attendees:
500
Is Village Council approval needed? Yeo No[—]
Any proposed special event whose attendance is contemplated to exceed 200 people in total shall require
final approval by the Village Council which, after considering the recommendations of the Building Director,
the Police Chief and the Village Manager, may approve the application, deny the application in whole or in
part; or approve the application with conditions.
Is alcohol being served? Yes❑ No�
The service of alcoholic beverages at any special event shall require the issuance of the appropriate
state alcoholic beverage permit, a copy of which must be provided to the village in conjunction with
the special event permit application. The Village may require the use of physical barriers to define and
contain the outdoor area within which alcoholic beverages may be consumed and/or the use of
security or off -duty law enforcement personnel at the special event. It is the applicant's responsibility
to monitor for and prevent excessive as well as underage consumption of alcoholic beverages at all
times.
Page 60 of 293
Agenda Item #8.
How many tents will be used at event?
Will tents have sides? Yes No❑
• Should the event include the use of one or more tents, a $35.00 Fire Inspection Fee, due at time of
application, and a certificate of flame resistance is required for each tent. Inspection to be done on the
first day of event.
• By submitting a complete application, the applicant expressly agrees that it shall indemnify, defend and
hold the Village harmless from any and all damage to any real or personal property, and from any and
all injury or death suffered by any person directly or indirectly related to the consumption of alcoholic
beverages in conjunction with the special event.
Non -Profit Enterprises:..
• The Village may issue non-profit permits to any person or organization for the conduct or operation of
occasional sales and/or fundraising projects held -by non-profit enterprises, either regularly or
temporarily, when the applicant signs an affidavit that the applicant operates without private profit,
for a civic, public, charitable, youth, service, educational, literary, fraternal, or religious purpose.
• A person making application under this section must comply with all rules and procedures for the
granting of special event permits as set forth in this section. All persons operating under a non-profit
permit shall operate their non-profit enterprise in compliance with this section and all other rules and
regulations of the Village.
Required Documents
The following items must be submitted at the time of application:
• Summary of event on official letterhead of organization, signed by the applicant
• Proof of insurance in amounts acceptable to the Village for the type of event. The Village shall be
named as additional insured on all liability insurance (not a certificate holder).
• Expected traffic, fire -rescue, and utilities impact, if any, and proposed mitigation plans.
• Copy of all required state and county permits if event will be held on or utilize state and/or county -
controlled property.
• A refundable deposit is required if the event is held on any Village property.
• Site Plan required with each application accompanied with drawing indicating layout for event.
o All event sites shall be left in a clean and orderly manner upon completion of event.
Special Event Fees
• Under 200 attendees: $40.00
• over 200 attendees: $100.00
• Per Village Resolution 36-19, fees for property owners that are 501(c)(3) non for profit entities shall be
reduced by 50%.
Page 61 of 293
'
Agenda Item #8.
Applicant Signature
Applicant name: ( !A Rf, L
Applicant signature:
Office Use Only
Permit number: -
Submittal Date'
'Deposit amount:
-
Building Department:
_
Date:
Police Chief:
Fire Chief:
Date: A
Parks&Recreat>on:
Approved by
Village Manager:
Date:
Approval notes:
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Page 62 of 293
Agenda Item #8.
Applicant Signature
Applicant name:
Applicant signature:
Date: Z. I
Office Use Only
Permit number:
Submittal Date:
Deposit amount:
Buil
Dat
Poli
Dat
Fire Chief:
Date:
Parks & Recreation:
Date:
Approved by
Village Manager:
Date:
Approval notes:
Page 63 of 293
Agenda Item #8.
T E
FIRST BAPTIST CHURCH,
We will be returning to putting on our Fall Festival this year. This is a family
friendly evening of games and food for the community. Everything is free. We will
have hired members of the Tequesta Police and Fire Dept on the grounds for
security and safety or for any mishap that may occur. We have been providing this
event on Oct 315t for over 20 years and have not had any security or safety issues.
Sincerely,
Pastor Michael Richardson
Tequesta's First Baptist Church
Page 64 of 293