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HomeMy WebLinkAboutDocumentation_Regular_Tab 09_10/14/2021Agenda Item #9. Regular Council STAFF MEMO Meeting: Regular Council - Oct 14 2021 Staff Contact: Jose Rodriguez, Building Official Department: Building SE 05-21 SE 05-21 - This is a Special Event permit application for an annual Brewery Anniversary Party event by the applicant, Tequesta Brewery, to take place at 287 S US Highway 1, Tequesta Village Square shopping center, on Saturday, October 16, 2021 from 3:00 p.m. - 11:00 p.m. for 500 attendees over the course of the event. The applicant will comply with all CDC COVID guidelines. SUMMARX�_� SE 05-21 - This is a Special Event permit application for an annual Brewery Anniversary Party event by the applicant, Tequesta Brewery, to take place at 287 S US Highway 1, Tequesta Village Square shopping center, on Saturday, October 16, 2021 from 3:00 p.m. - 11:00 p.m. for 500 attendees over the course of the event, utilizing the parking area adjacent to the Brewery. The property owner's permission has been provided and advance notice of the event will be provided to the tenants of the shopping center. The applicant has provided insurance naming the Village of Tequesta as a certificate holder. The applicant will comply with all CDC COVID guidelines. This document and any attachments have been made as ADA compliant as possible. It may be reproduced upon request in a fully compliant alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443. Special Event Permit Application by Tequesta Brewe .ada Page 65 of 293 This document and any attachments have been made as ADA compliant as possible. It maybe reproduced upon Agendkef i 1''ully compliant alternative format by completing our Accessibility Feedback Form, sending an e-mail to eage rerk or calling 561-768-0443. .14`.•1•I -t�3�i r4 J. J. VILLAGE OF TEQUESTA . Building Department ti `00' MEMORANDUM TO: Honorable Mayor Frank D'Ambra and Council Members CC: Jeremy Allen, Village Manager FROM: Jose Rodriguez, Director, Building Department DATE: September 9th, 2021 SUBJECT: PSEP21-0014 - Special Event Permit Application for Tequesta Brewing Company - Fall Festival Party - October 16th, 2021 Fall Festival (-500 Attendees). This is a Special Event application for an annual Brewery Fall Festival Party event by the applicant, Tequesta Brewery, LLC, ("Brewery") a registered Florida Limited Liability Company, signed by its registered agent, Matthew Webster (see attached Special Event Permit Application), to take place on its premises located at 287 S US Highway 1, Tequesta Village Square Shopping Center ("Village Square") on Saturday, October 16th, 2021 from 3:00 p.m. - 11:00 p.m. Permission has been obtained from the property owner of the Village Square, Russell Properties of Tequesta LLC (see attached letter). Admission into the event is free. The purpose of the event is to enhance community and business within the Village Square and promote community within the Village of Tequesta as a whole. Parking and Restrooms The applicant has designated eleven (11) parking spaces within the parking lot area adjacent to the brewery. All employees of the applicant will park their cars in the rear of the Village Square. In addition, three (3) portable potty units will be set up for the event (see attached site plan). The portable potty units and the low impact fence will be set-up the day before the event and removed promptly on the evening of the event. Event Security and Access "As alcohol will be sold at the event, the applicant has provided a completed application form for a Temporary Alcohol License (see attached). For security purposes, the applicant will be providing three (3) private security personnel. In addition, the applicant will be hiring four (4) Village of Tequesta uniformed Police Officers. The applicant will ensure accessibility for emergency vehicle personnel by having clear access to enter and exit and premises. (See attached site plan). nci i rn nrA The applicant has provided proof of General Liability and Umbrella Liability insurance naming the Village of Tequesta as a certificate holder (see Certificate of Liability Insurance, attached). The fee for the Special Event Application in the amount of $100.00 has been paid by the applicant. Page 66 of 293 Agenda Item #9. Village of Tequesta Building Department Special Event Permit Application 345 Tequesta Drive Tequesta, FL 33469 (561) 746-0450 Fax: (561) 768-0698 Any village resident, or any Village business holding a current village business tax receipt pursuant to Chapter 70, Article II, is eligible to apply for and obtain a special event permit pursuant to Sec. 78-561. Any such resident or business that desires to conduct any type of special event within the village must obtain a permit from the village in order that the village may adequately provide for the potential impacts created by the proposed event. A maximum of four (4) such permits shall be allowed per address or per business in any single calendar year. A special event that includes multiple addresses, for example within a shopping center, shall count as one event for each address captured by the special event permit. "Special Event" is any outdoor activity, gathering or group of persons, vehicles or both, organized and having a common purpose, upon public or private property, which is likely to inhibit the usual flow of vehicular or pedestrian traffic, which is likely to create noise in excess of that typically associated with the areas upon which the vent is to occur, or which is likely to preempt or restrict use of property typically accessible by the general public. Examples of special events include, but are not limited to block parties, parades, races or walks, grand opening events, charity fundraisers, and other similar events not specifically permitted by the Village's zoning ordinance. Special Events that are sponsored by the village and held on Village property shall be exempt from the provisions of this section. Written application must be submitted to the Village Building Department at least forty five (45) days prior to the date for which the special event is proposed; at the discretion of the Building department, an application may be submitted less than forty five (45) days in advance if extenuating circumstance are present. The application shall contain the following information: Page 67 of 293 Agenda Item #9. Date of event: to %�/Zc�z r Event Details Hours of event: Type of event: Location of event:.-- �/O Property owner name: �v-SS�i� ��� (s� �-��e� You must attach the written consent oft e property owner on record. Contact Information: Sponsor/persons responsible for event: Mailing address: Phone number: �5�1 '" Fax number: Email address: Projected number of attendees: RKW; Is Village Council approval needed? Yes® No[:] Any proposed special event whose attendance is contemplated to exceed 200 people in total shall require final approval by the Village Council which, after considering the recommendations of the Building Director, the Police Chief and the Village Manager, may approve the application, deny the application in whole or in part; or approve the application with conditions. Is alcohol being served? YesK No❑ • The service of alcoholic beverages at any special event shall require the issuance of the appropriate state alcoholic beverage permit, a copy of which must be provided to the village in conjunction with the special event permit application. The Village may require the use of physical barriers to define and contain the outdoor area within which alcoholic beverages may be consumed and/or the use of security or off -duty law enforcement personnel at the special event. It is the applicant's responsibility to monitor for and prevent excessive as well as underage consumption of alcoholic beverages at all times. Page 68 of 293 Agenda Item #9. How many tents will be used at event? Will tents have sides? Yes❑ No DC❑ • Should the event include the use of one or more tents, a $35.00 Fire Inspection Fee, due at time of application, and a certificate of flame resistance is required for each tent. Inspection to be done on the first day of event. • By submitting a complete application, the applicant expressly agrees that it shall indemnify, defend and hold the Village harmless from any and all damage to any real or personal property, and from any and all injury or death suffered by any person directly or indirectly related to the consumption of alcoholic beverages in conjunction with the special event. Non -Profit Enterprises: • The Village may issue non-profit permits to any person or organization for the conduct or operation of occasional sales and/or fundraising projects held by non-profit enterprises, either regularly or temporarily, when the applicant signs an affidavit that the applicant operates without private profit, for a civic, public, charitable, youth, service, educational, literary, fraternal, or religious purpose. • A person making application under this section must comply with all rules and procedures for the granting of special event permits as set forth in this section. All persons operating under a non-profit permit shall operate their non-profit enterprise in compliance with this section and all other rules and regulations of the Village. Required Documents The following items must be submitted at the time of application: • Summary of event on official letterhead of organization, signed by the applicant • Proof of insurance in amounts acceptable to the Village for the type of event. The Village shall be named as additional insured on all liability insurance (not a certificate holder). • Expected traffic, fire -rescue, and utilities impact, if any, and proposed mitigation plans. • Copy of all required state and county permits if event will be held on or utilize state and/or county - controlled property. • A refundable deposit is required if the event is held on any Village property. • Site Plan required with each application accompanied with drawing indicating layout for event. o All event sites shall be left in a clean and orderly manner upon completion of event. Special Event Fees • Under 200 attendees: $40.00 • Over 200 attendees: 5100.00 • Per Village Resolution 36-19, flees for property owners that are 501(c)(3) non for profit entities shall be reduced by 50%. Page 69 of 293 Agenda Item #9. Applicant Signature Applicant name: Applicant s' n ture: Date: Office Use Only Permit number: Submittal Date: Deposit amount: Recommended for Approval Building Department: Date: Police Chief: Date: Fire Chief: Date: Parks & Recreation: Date: V1 Il age Manage,r; Date. j� L 6 Let/ 13IZ02-1 Jeremy l i e n Digin I °Y }ic ne d:)ti Jeremy glen Dar. r= ': ' ti 2 1 :-1 14 1 C `''-13:57 -04 03' Approval notes: _ ` /Yj n r.ti to r s fc'o; r 61"t r Vc ✓e `l / c.16 3 dt--- d �•-� .9 �Al-� �h ^� ✓ . �- C0.4 c� ti� �G hu / /.ti O ill) v r9 500 fT L 4 o v h 4,47 S 1jr' ?A�e'. :� e . T LJ C . ��%1 I / l.�s`✓� I� /�.''C �� LAlC S /09 /'/ CIS S C•� .. s4W r._�„� Z12 44a 114^ow,f- ;,�..; /l f /"c f6 o 1,9 C. �.'V / ,Je-a CA rc.P /V Page 70 of 293 Agenda Item #9. Applicant Signature Applicant name: st/, -0� Applicant s' n tune: Date: Office Use Only Permit number: Submittal Date: Deposit amount: Recommended for Approval Building Department: Date: Police Chief: Date: Fire Chief: Date: Parks & Recreation: Date: Approved by Village Manager: Date: Approval notes: Page 71 of 293 Agenda Item #9. Russell Properties of Tequesta, September 7`h 2021 Morgan Russell with Russell Properties of Tequesta LLC authorizes Tequesta Brewery to put on their annual October fest event in Village Square Plaza. We authorize Fran with Tequesta Brewery to have his event in the parking lot with a band as well as getting a permit. Russell Properties of Tequesta LLC 9. 7 aca 1 Date Page 72 of 293 Agenda Item #9. Go w �Prv�1.ti� T Page 73 of 293 Agenda Item #9. TEQUBRE-01 CERTIFICATE OF LIABILITY INSURANCE KHENDERSON DATE(MM/DD/YYYY) 8131 /2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER License # L.096492 11 Henderson Insurance 600 S. Australian Avenue Suite 649 West Palm Beach, FL 33401 ACT Kyle Henderson PHOE A/CNNo Ext : 661) 649-9113 aC No :(661 649-9114 E-MAIL_AUDM� lyle khendersoninsurance.com INSURERS AFFORDING COVERAGE NAIC 0 INSURER A: Massachusetts Bay Insurance Company 22306 INSURED Tequesta Brewery LLC 287 S US Hwy 1 Tequesta, FL 33469 INSURER B : Em l0 ers INSURER C : _ INSURER D : INSURER E INSURER F : r_nV=0AnG_r1% [`FRTIFIC`OTI' NUMRFR- REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I LTRA I TYPE OF INSURANCE ADDLINSD SUBR'WVDI POLICY NUMBER POLICY EFF POLICY EXP LIMITS X COMMERCIAL GENERAL LIAE31LITY EACH OCCURRENCE $ 100003,000 CLAIMS -MADE CI OCCUR X RDJ9826860-08 1 /7/2021 1/7/2022 DAMAGE TO RENTED PREMISES (Ea occurrenc,-)_ $ 1001,000 Hired/NonOwned Auto X MED EXP(Anyone person $ 0,000 PERSONAL & ADV INJURY $ 190009000 GEN'L X AGGREGATE LIMIT APPLIES PER: POLICY [-I jr T F-1 LOC GENERAL AGGREGATE S 210003000 PRODUCTS - COMP/OP AGG S 200,000 LIQUOR LIAB $ 11000,000 OTHER: A AUTOMOBILE LIABILITY _ COMBINED (Ea accident)SINGLE LIMIT $ 1,000,000 BODILY INJURY Per person $ ANY AUTO RDJ9826860-08 1/7/2021 1/7/2022 BODILY INJURY Per accident $ OWNED SCHEDULED AUTOS ONLY AUTOS X HIRED X NON-0 D AUTOS ONLY AUTOS ON�Y I PROPERTYDAMAGE $ -- UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ I B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MGM R EXCLUDED? (Mandatory in ��) N / A E102868901-01 1l13/2021 1/13/2022 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 6007000 E.L. DISEASE - EA EMPLOYE $ 600 000 E.L. DISEASE - POLICY LIMIT $ 6009000 If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Pumpkin Beer/ oetoberfest October 16, 2021 Certifloate holder Inaluded as additional insured CERTIFICATE HOLDER CANCELLATION _ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Village of Tequesta g q THE EXPIRATION DATE THEREOF, NOTICE WILL ACCORDANCE WITH THE POLICY PROVISIONS. BE DELIVERED IN 346 Tequesta Dr Tequesta, FL 33469 AUTHORIZED REPRESENTATIVE ACORD 26 (2016/03) ©1988-2016 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Page 74 of 293