HomeMy WebLinkAboutDocumentation_Regular_Tab 14_10/14/2021Agenda Item #14.
Regular Council
STAFF MEMO
Meeting: Regular Council - Oct 14 2021
Staff Contact: Gus Medina, Police Chief Department: Police
RESOLUTION 51-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQU ESTA, FLORIDA, INCREASING THE FISCAL YEAR 2021 /2022 SPECIAL LAW
ENFORCEMENT FUND #605 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT
OF $24)345.00 TO FUND THE PURCHASE OF ITEMS LISTED IN "EXHIBIT A".
This is a Resolution to increase the Fiscal Year 202112022 Special Law Enforcement Fund budget by
appropriating fund balance in the amount of $24,345.00 to fund the purchase of the items listed in
"Exhibit A" The items listed in "Exhibit A" will be used for the safety of our residents, community, and
Police Department.
This document and any attachments may be reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT:
$747920.00 $1487800.00 $247345.00
Additional Budgetary Information: Funding Source(s):
Special Law Enforcement Fund 605-000-101.106
Exhibit A
Est 28168 from ARROWHEAD SCIENTIFIC INC. 1600
23503-VoT-PD Camera Installation Quote REV1 10-02-21
Light Tower
Lyman Gun Cleaner
Storage Cabinet
Wardrobe Lockers
605 Computer
Public Records Addendum ada
Page 111 of 293
Agenda Item #14.
Exhibit A
Qty
Description
Price
1
1
Computer for creating pamphlets, brochures, and social
media
$2,800.00
2
4
Crime scene barriers
$2,768.00
3
1
Lyman sonic gun cleaner
$1,525.00
4
1
Portable Light Tower
$9,747.00
5
3
Security cameras for Police Department
$3,884.00
6
5
Wardrobe lockers
$2,.901.00
7
1
Storage cabinet
$720.00
Page 112 of 293
Agenda Item #14.
Arrowhead Scientific, Inc.
Arrowhead Forensics
11006 Strang Line Road Lenexa, KS 66215
PHONE:913-894-8388 FAX:913-894-8399
www.arrowheadscientificinc.com
www.arrowheadforensics.com
Bill To
TEQUESTA POLICE DEPARTMENT
ATTN: JIM MCGREW
345 TEQUESTA DR.
TEQUESTA, FL 33469
Quote
Date Quote #
10/ 1 /2021 28168
Ship To
TEQUESTA POLICE DEPARTMENT
ATTN: JIM MCGREW
357 TEQUESTA DR.
TEQUESTA, FL 33469
Rep
Terms
E-mail
PROMO
Phone Dumber
BC
Net 30
JMCGREW@a TEQUESTA.ORG
318-557-9113 CELL
Item
❑escription
Qty
Cost
Total
A-C710BW-TQ
ARROWHEAD CRIME SCENE BARRIER
2
796.95
19593.90
SCREEN 10'W X TH BLACK WITH CUSTOM
PRINT AND BADGE FOR TEQUESTA POLICE
A-3602PSC-TQ
ARROWHEAD CRIME SCENE PRIVACY
2
501.00
102.00
SCREEN 131 X 10' 1 WITH CARRY BAG AND 2
WEIGHT BAGS --CUSTOM PRINT FOR
TEQUESTA PD
Shipping
FREIGHT CHARGE
1
171.20
171.20
BADGE
TEQUESTA POLICE DEPARTMENT
BLACK SCREEN WI PATCH & NAME IN
GRAYISH COLOR
Subtotal $21)767.10
THIS QUOTE IS GOOD FOR. 30 DAYS FROM THIS DATE.
Sales Tax (0.0%) $0 00
PLEASE REFERENCE QUOTE NUMBER WHEN PLACING ORDER.
Total $2,767.10
Page 113 of 293
Agenda Item #14.
6805 Southpoint Pkwy
Jacksonville, FL 32216
The data contained in all pages of this proposal has been submitted in confidence and contains trade secrets and/or privileged or confidential commercial or
financial information. Such data shall be used or disclosed only for evaluation purposes, provided that if a contract is awarded to this proposer as a result of
or in connection with the submission of this proposal, the Customer shall have the right to use or disclose the data herein to the extent provided in the
contract. This restriction does not limit the Customer's right to use or disclose data obtained without restriction from any source, including the proposer.
I of 293
Agenda Item #14.
Project Scope
Install 3 cameras in the Village of Tequesta' police department
• camera 1 police evidence room
• camera 2 entry to evidence room
• camera 3 armory room
Install CAT6 cabling from cameras to switch located in the OF central part of the building.
Clarifications:
1) Configuration of all (3) cameras to be completed by Village of Tequesta.
2) This quote reflects the same labor rates and material markup percentages that Miller Electric
Company currently has in place with the Osceola County to date. This quote was priced to piggy-
back the Osceola county and Miller Electric company contract RFP-16-4469-TP "Video
Surveillance and Access Control Repair, Maintenance, Upgrades, and New Installation.
Page 115 of 293
Age
Bill of Materials
Proposal: 23503
Date: 10/02/2021
V_
L
3.00
AXIS M3066-V
AXIS M3066-V is an ultra -compact, indoor fixed mini dome with
$334-56
$1,003-68
dust- and IK08 vandal -resistant casing for easy mounting o
1.00
Misc. Hardware and
General Miscellaneous Installation Material
$186-30
$186-30
Installation Materials
1.00
Genesis Cable
cat6 white cmp cable
$270.76
$270.76
63611101
3.00
Genetec GSC-Om-E-
1 camera connection
$192.51
$577.53
1 C
30.00
Genetec ADV-CAM-
GeneteCTm Advantage for 1 OmnicastTM Enterprise Camera — 1
$3.17
$95.10
E-1 M
month
1.00
Freight
$25.00
$25.00
- I M
qWTq;,flM mmm
8.00 hrs SCES/Osceola/St. Augustine - Install Tech $105.00 $840.00
1.00 hrs Osceola - Project Manager $125.00 $125.00
8.00 hrs SCES/Osceola/St. Augustine - Install Helper $95.00 $760.00
Sub -Total $2,158-37
Labor Sub -Total $1 ,725.00
Applicable Tax $0.00
Grand Total $3,883.37
Page 116 of 293
Agenda Item #14.
Conditions and Clarifications
System Shop Drawings
Submittals
Permits
System Training by MECO
Structured Cabling
120VAC Power
Conduit Stub -Ups
Device Back -Boxes
Raceway & Rough -in
Surge Protection
Clarifications
Include Exclude
Include Exclude
X
Cable D-rings/ harnessess
X
X
Door Locking Hardware
X
X
Door Frame Preparation
X
X
Patching and Painting
X
Core Drilling
X
X
Wall Penetrations/sleeves
X
X
Fire Stopping
X
X
Network Switches
X
X
Personnel Lift Equipment
X
X
Grounding and Bonding
X
Any custom millwork and fabrication provided by others
Conduit raceway, unless specifically included in this proposal scope, is provided by others and must be properly sized per NEC and include a pull
string
Any required lighting, emergency lighting or signage provided by others
Any required scaffolding provided by others
Any cable to be installed as part of this project scope is assumed to be installed prior to the installation of the ceiling grid or framing. Raceways
must be provided above inaccessible ceiling spaces.
All hazardous materials abatement and removal by others
Any AHJ requirements to bring the building or portion of the building up to code is excluded from this scope of work
Miller Electric labor is provided during normal business hours Monday through Friday from 8:00 AM — 5:00 PM. Overtime is not included and may
be charged additionally.
Deliveries will be made during normal business hours. Overtime delivery is not included.
Maintenance of the network, firewalls, antivirus and defending the integrity of the network against cyber attack is provided by others
Software maintenance, version upgrades and other administrative data entry (i.e. entry of cardholder data) are excluded unless specifically
included in the proposal scope.
Taxes are excluded unless specifically shown as included in pricing summary lines.
Miller Electric will dispose of Miller Electric created trash daily within Jobsite provided containers.
Final testing and system delivery are included as per the project schedule only
System control code will be turned over after the final payment is received
The current market for commodities is very volatile. All copper, aluminum, PVC, and steel pricing is based on current market pricing for
commodities. This proposal is based on current market pricing for commodity materials as of the date of this proposal, and no contingency is
carried for commodities market pricing escalation. Additional costs will apply in the event of market -based commodity materials pricing escalation.
Copper is currently at $ /pound
Page 117 of 293
Agenda Item #14.
�MI��Ep�
Proposal: 23503
Acceptance Date: 10/02/2021
Proposal: Village of Tequesta PD CCTV Installation
The following documents in this proposal are considered binding include: Scope of Work, Bill Of Materials,
Terms and Conditions Where Applicable
Default payment terms are 50% down and balance due Net 30 upon completion unless otherwise
negotiated or stated in this proposal.
Proposal Accepted: Miller Electric Company is authorized to proceed with the work as proposed. This
proposal is valid for 30 days from 05/20/2021
Purchaser
By
Title
Signature
Date
PO#
Seller Miller Electric Company
By Russ Waddill
Signature
Date
The above persons represent that they are authorized to sign and execute this binding agreement. This
acceptance indicates understanding of the complete proposal, including clarifications, design, programming,
drawings, ownership, software licenses and the Warranty below.
Page 118 of 293
Agenda Item #14.
OOOSAN.
Bobcat.?
Clark Equipment Company
250 East Beaton Drive
West Fargo, ND 58078
Phone: 704-883-3500
Fax: 704-883-3770
www.doosanportablepower.com
COMPANY:
TEQUESTA POLICE DEPT. FL
DATE-
10/4/2021
CONTACT:
KEITH SMOLEN
CUST. PO#
QUOTE
ADDRESS:
CUST. ACCT. #
CITY, ST, ZIP-
PHONE#
(561) 768-0521
EMAIL:
KsmoIen(@,tequsta.org
QUOTE#
PCD73990
SHIP TO:
FOB-
Statesville, NC
ADDRESS-
PREPAID -
CITY, ST, ZIP:
COLLECT:
ITEM
DESCRIPTION
LCV6WKUB-60HZ-T4F
LIST PRICE
$ 11%793-00
FSA PRICE
$ 7,547-52
WINCH, ELECTRICAL
$ 1,042
$ 666-88
4 LED LAMPS
$ 11767
$ 13130.88
RECEPTACLE, 240V 6KW TWISTLOCK
$ 97
$ 62.08
RECEPTACLE, 120V DUPLEX
$ 83
$ 53.12
LOW FUEL SHUTDOWN PROTECTION
$ 163
$ 104-32
BATTERY DISCONNECT SWITCH
$ 100
$ 64-00
4 LAMP SWITCHES
$ 75
$ 48.00
DRIP CONTAINMENT
$ 67
$ 42.88
LOCKING FUEL CAP, SHIP LOOSE
$ 42
$ 27
PRICE INCLUDES FREIGHT TO FL I USING FLORIDA SHERIFFS ASSOC
CONTRACT (FSA20-EQU18.0: Heavy Equipment)
Lead ti me: 34 weeks -36 weeks . ( LATE MAY/ J U N E 2022)
UNIT TOTAL (EA.)
$ 9,746.56
CUSTOMER SIGNATURE:
QTY
$ 1
Availability subject to change. Please confirm lead time before ordering.
ORDER TOTAL
1$ 9746-56
IF TAX EXEMPT, FURNISH TAX EXEMPTION CERTIFICATE FOR IR FILES
MEMO.- Please note that the leadtime is subject to change.
Page 119 of 293
Agenda Item #14.
LCV6WKU B-T4F
Engine Make Model
Kubota D1005
Kubota D1005
Emissions Tier Level
Tier 4 Final
Tier 4 Final
Number of Cylinders / ❑isplacement - cu in (L)
3 / 61.1 (1.001)
3 / 61.1 (1.001)
Power@ Rated Speed - bhp (kW)
13.1 (9.76) @ 1800 RPM
11.0 (8.2) @ 1500 RPM
Cooling System
Water Glycol
Water Glycol
DC System Voltage / Battery Capacity
12 VDC 520 CCA
12 VDC 520 CCA
Usable Fuel Tank Capacity - Gal Q
52.4 (198.4)
52.4 (198.4)
Runtime @ 100% Load (hrs)
105
105
Runtime with 4 Metal Halide Lamps (hrs)
119
119
Runtime with 4 LED Lamps (hrs)
210
210
Prime Power Rating, 1.0 PF - kW
6
6
Available AC Voltage - Single Phase - V
120/240
230
Available Frequency - Hz
60
50
RECEPTACLES,:- w, fflff w
7 M.
120V GFCI Duplex (NEMA 5-20R)
1 x 20A
N/A
240VTwistiock (NEMA L6-30R)
1 x 25A (optional)
N/A
230V IEC 309
N/A
1 x 16A
230V EC 123-16
N/A
1 x 10A
WEIGHT
Shipping Weight - lb (kg)
1309(595)
1309(595)
Operating Weight - lb (kg)
Mai
1669(758)
1669(758)
Length (Drawbar Down) - in (mm)
109(2768)
109(2768)
Length (Drawbar Up) - in (mm)
82(2083)
82(2083)
Width (Standard) - in (mm)
55(1397)
55 (1397)
Width (w/ Outriggers Deployed) - in (mm)
121 (3084)
121 (3084)
Track Width -in (mm)
47.4(1206)
47.4(1206)
Height (w/ Tower in Transport Position) - ft (m)
8.4(2.6)
8.4(2-6)
Height (w/ Tower Deployed) - ft (m)
23 (7)
23 (7)
DOOSAN
Portable Power
T.71 -I
@ 2020 Doosan Portable Power. All rights reserved.
Doosan reserves the right to limit quantities, alter lead times or cancel models without prior notice or obligation. Nothing contained in this brochure intended
to extend any warranty or representation, expressed or implied, regarding the product described herein. Any such warranties or other terms and conditions
of sale shall be in accordance with standard Doosan Portable Power terms and conditions of sale for such products, which are available upon request.
Specifications in this brochure are subject to change without notice. Page 120 of 293
ORDER ACKNOWLEDGEMENT
Agenda Item #14.
https://www.plexonline.com/92b26a42-f3Oa-44c I -9000-66f8e9aa293e/J...
Lyman Products
475 Smith Street
Middletown, CT 06457 n ORDER ACKNOWDGEMENTTel
L E
860.632.2020
Brands that Perform Fax 860.632.1699
www.lymanproducts.com
CUSTOMER CODE ORDER
Customer Code: TEQUESTA POLICE DEPARTMENT
Order No: 129768
Date: 9/30/21
Sold To: TEQUESTA POLICE DEPARTMENT
Ordered By:
Phone: 5617680522
357 TEQUESTA DRIVE
Email:
Cust PO No: 33469
TEQUESTA, FL 33469
FOB:
Order Expiration:
USA
Ship Via:
Freight Terms: Charge
Ship To: TEQUESTA POLICE DEPARTMENT
Freight
357 TEQUESTA DRIVE
TEQUESTA, FL 33469
Paid Customer Terms Full Description:
Terms:
USA
MC/Visa
Order Terms
Full
Outside Sales:
Description:
Retail
Territory: Accounts
Order Type: Consumer -
(customer
Retail Order
service)
Line
Unit
Extended
No
Ship Date
Part
Part Product Group
Description/Note
Quantity
Unit
Price
Price
10/15/21
7631734
Turbo Sonic "Power Pro" Barrel Cleaning System
1
Ea
$1,429.77
$1,429.77
Product Type: Power Pro
I
I
I
I Freight
1
1 $95.001
$95.00
Sub Total $1,524.77
Grand Total $1,524.77
NOTES
Terms and Conditions:
• All claims must be made within 10 days from receipt of shipment.
• Product may not returned without proper return authorization.
• Return product must have transportation charges prepaid and will be accepted for replacement, repair or exchange
only.
Plex 10141218:42 AM nmangan.lyman
Page 121 of 293
1 of 2 10/4/2021 , 8:43 AM
ORDER ACKNOWLEDGEMENT
Agenda Item #14.
https:;17www.p1exon1 i nexom/92b26a4243 Oa-44c 1- - t e as e/J.-
For these or any other queries please contact Customer S u p port at the phone number s) listed above.
Freight terms are FOB point of origin/shipment
• Orders that include heavy items, may have additional shipping & handling charges added to the order at the time of
shipment.
• Sales tax will be charged at time of invoice based on state ship to destination unless a tax exempt certificate is on
file.
For Consumer Retail arders:
The Consumer's Credit Card will only be charged for the products shipped, at the time of shipment,
inclusive of a one time Shipping and Handling charge.
Flax 1014121 842 AM nmangan-lyman
Page 122 of 293
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Agenda Item #14.
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Page 123 of 293
Agenda Item #14.
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Page 124 of 293
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Agenda Item #14.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 126 of 293
Agenda Item #14.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WX"), Web Accessibility Initiative CUM'), available at
www.w3.org/TR/WCAG/."
Page 127 of 293