HomeMy WebLinkAboutDocumentation_Regular_Tab 23_10/14/2021Agenda Item #23.
Regular Council
STAFF MEMO `
Meeting: Regular Council - Oct 14 2021
Staff Contact: Matthew Hammond, Utilities Department: Utilities
Director
Approve Work Authorization KH U22.01 —Water Main Replacement Program —Country Club Drive
(North) -Professional Engineering Services — Kimley Horn &Associates
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The Village delivers potable water to approximately 15,000 people through a transmission and
distribution network of 72 miles of underground water mains dating back to the 1950's, 30 miles of
which are asbestos cement pipe constructed between the 1950's and 1970's. Asbestos cement pipe is
highly resistant to corrosion yet is also "brittle" and difficult to tap and repair. Over time when asbestos
cement pipe fails it does so catastrophically (large breaks) without warning and repairing carries
inherent risks due to the brittle nature of the material. As a material that has not been manufactured for
40 years obtaining parts to complete these repairs is becoming increasingly difficult. The projected
lifespan of asbestos cement pipe ranges from 40 - 70 years.
As a result, an aggressive Water Main Replacement Program was included in the approved Capital
Improvement Program (CIP) that will replace the remaining asbestos cement pipe within the water
system over a 10 to 15-year time span. The initial phase of replacements, proposed to be funded
through a bond issue, will be completed over a 3-year period. Projects WM-5 (Country Club Drive -
North) are a part of the initial phase and will replace approximately 11,000 feet of water main along
Country Club Drive, Golf Club Circle, SE Landing Place and SE River Place.
Staff recommends the professional engineering services for this project be completed by Kimley Horn
& Associates, one of the Village's on -board engineering consultants. The proposed Work Authorization
KH U22.01, in the amount of $157,525, includes the design, permitting, bidding and construction -phase
services required for the project. If approved, the project will be completed in the Summer of 2022. A
subsequent work authorization for bidding and construction -phase services will be submitted at a later
date.
BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT:
$160,000 $160,000 $157,525
Additional Budgetary Information: Funding Source(s):
Water Enterprise Fund
POTENTIAL MOTION- • - •
Approve Work Authorization KH U22.01 with Kimley Horn & Associates in the amount of $157,525.
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Agenda Item #23.
Project WM 5 - Country Club Drive - North
Proposed Work Authorization KH U22.01 - Water Main Replacement Project No. 5.ada
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Agenda Item #23.
The following documenti*s presented in a non=
ADA compliant format. Please contact the
Village Clerk's office if you would like to
receive an ADA compliant version of this
document.
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Agenda Item #23.
107,011014
VILLAGE OF TEQUESTA
CONSULTING SERVICES WORK AUTHORIZATION
VILLAGE RFQ. NO.: UTIL 06-20
me MI&I M a a Z to] 1 6.4 98MA11 0 1 IM lh-14 Wel 9 M, to] 0 V 10 M&M 11 14-14,1 1 A to I R
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PROJECT No. G/L CODE: 401-411-663.632
KIMLEY-HORN PROJECT NO.:
PROJECT TITLE: WM-5 (,Country Club Drive -North) Water Main Replacement
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2020 between the Village of
Tequesta ("VILLAGE"), and Kimley-Horn ("CONSULTANT") hereafter referred to as the
Agreement.
I. PROJECT DESCRIPTION
The VILLAGE has identified a need to replace segments of their existing asbestos cement water
main along Country Club Drive, Golf Club Circle, SE Landing Place and SE River Terrace. These
water mains in these areas have been identified for replacement in a Facilities Condition Assessment
that was finalized in 2020. The water mains are beyond their useful service life, approaching 65 years
of service. To ensure a long-term level of service, the water main segments to be replaced are
generally described as follows (refer to the attached sketch);
1. Country Club Drive: From the intersection of Eastwinds Circle north along Country Club
Drive to approximately 1,200 LF north of SE Riverside Terrace where a connection is made
to loop into SE Turtle Creek Drive. Total project length for this segment is approximately
81000 LF.
2. SE Landing Place: From the intersection of SE Landing Place and Country Club Drive west
approximately 750 LF along SE Landing Place to the cul-de-sac.
3. SE River Terrace: From the intersection of SE River Terrace and Country Club Drive west
approximately 1,550 LF along SE River Terrace to the end of the roadway.
4. Golf Club Circle: Golf Club Circle from the southern intersection with Country Club Drive
WORK AUTHORIZATION NO. KH U22.01 I of 6
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Agenda Item #23.
approximately 1,050 LF to the northern intersection with Country Club Drive.
5. Connection of the water main along Country Club Drive that connects into Fairway North,
approximately 300 LF, that is between the homes. This connection point is located
approximately 1,300 LF west of the intersection of North Place and Country Club Drive.
6. Connection to the VILLAGE's existing emergency interconnect with the Town of Jupiter that,
is along Country Club Drive, approximately 1,000 LF north of SE Landing Place.
The proposed water mains will generally run within the right of way. Sizes of the proposed water
mains will be provided by the VILLAGE based on the results ofa. hydraulic modeling study. Funding
for construction of this project is anticipated to be obtained via the Florida State Revolving fund
(SRF). The VILLAGE has requested the CONSULTANT to provide design and permitting services
for these improvements as outlined below.
11. SCOPE OF SERVICES
The following is a description of the services to be provided under this Task Order.
TASK I — SITE INVESTIGATION
Subtask 1.1 Utility Locates
Complete subsurface utility exploration effort utilizing ground penetrating radar (+APR) along the
existing water main alignment.
Subtask 1.eotechnical Services
Complete six (6} standard penetration tests (SPT} at a depth of 15-ft below grade.
Subtask 1.3 Topographic Survey Services
Prepare a full right of way site survey of the corridors noted above for the routes described for
segments no. I thru 5. The survey shall include topographic, right of way and property line geometry
and location of above gradc/surface features.
TASK 2 — DESIGN
Meet with VILLAGE staff on -site to "walk the Project" to gain concurrence on the proposed main
locations and service tie in locations. Note that this Q(.walk thru" will be considered the project kickoff
meeting.
Research VILLAGE and Loxahatch.ee River District ("District"') record drawing infonnation for the
pro cot area.
Conduct an intermediate meeting with VILLAGE staff prior, to the 60% design plan submittal.
WORK AUTHORIZATION NO. 'KH U22.01 2 of 6
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Agenda Item #23.
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Prepare 60% design plans for the watermain improvements at a scale of I" = 20" for the project to
include the following;
0 Title Sheet (I sheet)
0 General Notes (I sheet)
0 Water Main Plan (Double Plan, no Profile) (8 sheets for Country Club Drive)
a Water Main Plan (Double Plan, no Profile) (I sheet for SE Landing Place)
0 Water Main Plan (Double Plan, no Profile) (2 sheets for SE River Terrace)
a Water Main Plan (Double Plan, no Profile.) (2 sheets for Golf'k.--tew Circle)
0 Water Main Plan (Double Plan, no Profile) (I sheet for the Fairway North connection)
0 Water Main Bonn ecLion/ Contlict Details (3 sheets)
0 Water Maiii Construction Details (2 sheet)
Meet with VILLAGE staff to review the 60% plans and comments for inclusion.
Prepare 90% design for the water main improvements.
Prepare 90% technical specifications.
Prepare 90% Opinion of Probable Construction Costs (OPCC)
Submit 90% submittal package and meet with VILLAGE staff to review plans and comments for
inclusion.
Prepare final design package (design plans, technical specifications and OPC C) to be incorporated
into the bidding dMlnients, along with VILLAGE SRF compliant front-end documents.
TASK 3 — PERMITTING
Subtask .3.1 Palm Beach County Health Department
Attend a pre -application meeting with Palm Beach County Health Department (PBCHD) prior to the
submittal of the initial permit application.
Prepare pem-ift support documents and submit accordingly.
Coordination and responses for requests for additional infori-nation by PBCHD.
Subtask 3.2 Martin County light of Way Permit
Attend a pre -application meeting with Martin County (MC) prior to the submittal of the initial right-
of-way permit application.
Prepare permit support documents and submit accordingly.
Coordination and responses for requests for additional information by MC.
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Agenda Item #23.
111, DELIVERABLES
The CONSULTANT shah provide the dell verables to the VILLAGE.
1. Project site survey.
2. 60%9 90% and Final design plans, paper copies and digital copies in PDF.
3. Engineers Opinion of Probable Construction Cost with the 90% and Final design plans.
4. Project specifications with the 90% and Final design plans.
5. Project up -front documents with the Final design plans.
6. Copies of Permit Applications and any associated RAI.
IV, SCHEDULE
Upon receipt of Notice -To -Proceed the CONSULTANT will complete the services identified in
this Work Authorization within the schedule outlined in Table I below.
Table I
Schedule
Cumulative
Time to.
Time to.
Activitv
Complete
Complete
Site Investigations
90
90
% Design*
75
165
% Design/Specifications*
60
225
Permitting
60
255
Final Design/Bid Documents
30
285
* The schedule is based upon conducting a review meeting within 14 calendar days aftcr the VILLAGE receives
the design submittal. All review comments shall be provided to CONSULTANT within 14 calendar days after
the VILLAGE receives the submittal. An adjustment to the overall, schedule wil I be required in the event the
review meeting takes longer to be conducted and/or obtaining comments takes longer to receive.
As this project anticipates SRF approval, the "Final Design/Bid Documents" deadline for August
2022 is associated with a CONSULTANT Notice to Proceed (NTP) by October 202 1.
WORK UTHOI IZATION NO. 'KH U22.01 4 of 6
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Agenda Item #23.
V. CONIPENSATION AND R/kN`MF
The CONSULTANT wilt perform the services identified in this Work Authorization for a lurnp
sum amount of $1577525.00. The budget summary has been outlined in Table 2.
Table 2
Budget Summary
Description
Total
TASK I — SITE INVESTIGATIONS
$62,275.00
TASK 2 - DESIGN
S88,450.00
TASK 3 — PERMITTING
$6,800.00
TOTAL
$1571525.00
I. ASSUMPTIONS
Klmley-Horn assumes the following relative to the Work proposed herein.
a No rnodi ficati. oils to the existing emergency interconnect with the Town of Jupiter are
included or anticipated.
0 The VILLAGE shall provide soft digs during design, if required.
0 Hydraulic modeling will not be included in this scope of work.
a The VILLAGE shall provide Country Club 'Drive water main record drawing infon-nation
0 The VILLAGE shall provide locations of any known fire or domestic services along the
water main route.
a The VILLAGE shall provide locations of any known transitions from the existing asbestos
cement pipe to another material.
0 The VILLAGE shall provide reimbursement for associated permit fee.
Any services not specifically provided for in the above scope will be considered additional services
and can be performed at our current hourly rates as requested by the VILLAGE in writing.
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Agenda Item #23.
V11. AGREEMENT REFEIZENC
The work authortzcd under this Work Authorization shall be performed under the terms and
conditions described within the Pr ofcssional Services Agreement dated September 10, 2020, by and
between the Village of Tequesta (`* ILLAGE") and Kiinley-Hom ("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
KIMLEY HORN AND ASSOCIATES, INC.,
By:
Michael F. Schwartz, Senior Vice President
Date.-
By -
Samantha C. Graybilt, Project Engineer
Date:
VILLAGE OF TEQUESTA
By:
Date:
Mayor Frank D'Ambria, III
WORK AUTHORIZATION N. KH U22.01
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